Creating an e- Newsletter 1 / 9

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Amy Palmer
5 years ago
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1 1 / 9 E- newsletters are a quick and easy way of getting important information out to your parents and is not limited to just a newsletter! These days much of your web traffic is from mobile devices, e- Newsletters allow your audience to read your news whilst on the run. 1. Set up your subscriber group. Your parents have the ability to subscribe to your newsletter by clicking on the subscribe link located on your homepage (The link can be placed on multiple pages of your website using sections). Subscribe link is located in your homepage right section.

2 2 / 9 2. Approving subscriptions Once your parents have subscribed, you will need to approve their subscription. Enter your CMS and click on COMMUNICATE, then click on Subscribers. If you see a green tick beside your subscriber they are awaiting approval. Click on the green tick to approve your subscriber. These subscriptions are awaiting approval. These subscriptions have been approved.

3 / 9 NOTE: Your site administrator will get an email each time a new subscriber is added approval for this subscriber can be granted directly from the email by clicking on Approve within the email.

3 3 / 9 NOTE: Your site administrator will get an each time a new subscriber is added approval for this subscriber can be granted directly from the by clicking on Approve within the Setting up your e- newsletter If you want to keep it simple ing your subscribers a link to your newsletter page on your website is the option. This way, you will not need to re- create mail every time you want to send a newsletter out. It also draws the subscribers to your website for a browse. o WEBSITE CONTENT Pages Find your newsletter page and copy the URL Now go to COMMUNICATE

4 4 / 9 Click on ADD MAIL Type in the three fields (you may find that From and From are pre- filled From: From (Generic school address) Subject:

5 / 9 Underneath the content box you will see some shortcode.

attach particular articles, pages and even link to your event calendar.

5 5 / 9 Underneath the content box you will see some shortcode. You can use this in the content box to address your e- newsletter to the parents name, attach particular articles, pages and even link to your event calendar. Use this along with typing your general information directly into the content box. will address your newsletter to the subscribers first name Highlight Click here and click on the chain button on your toolbar. Paste the Newsletter Page URL that you copied in Step 2 into the Link URL and click INSERT.

6 6 / 9 Your text now becomes a hyperlink. If you would like to add a recent news article to your e- newsletter type the and select the article of choice from the menu. You can select more than one article by holding CONTROL on your keyboard and selecting the next article. De- select articles using the CONTROL button also. This same method can be used to attach pages to your newsletter, but using the

7 7 / 9 Select which group/s you would like to send the e- newsletter to, and save your work. 4. Preview & Send your e- newsletter Once saved you will find yourself back on the COMMUNICATE Page, with your newly created mail showing. You now have the option to preview your mail click on SHOW.

8 8 / 9 You should see your school logo, the content of your and any articles or pages that you may have attached. If you are happy with what you see, you may close this page and click on the SEND button. (If you need to edit it, click on the pencil icon and make your changes).

9 9 / 9 Your mail will send at 500 per time, please wait until the rest value is 0, you will be told that sending is complete. 5. You have sent your e- newsletter! Next time you need to send, you can simply edit your original mail. Click on the pencil and make your changes eg. Attaching a different article or page. Select the group you wish to send to and SAVE your work. You will have to click on the RESET button next to SHOW, this button will then turn into SEND.

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