TIME LINE Physicians Legal Issues Conference June 7-8, 2017 The InterContinental, Chicago, IL

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Cleopatra Claire Small
5 years ago
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1 Updated as of June 30, 2016 July-August 7/15-16/16 Milwaukee Leadership Mtg. will meet to discuss timeline, responsibilities & overview of committee. Discuss sponsorship / Week of 7/27 Request any updates from CMS for CME approval standards Week of 7/25 Request COI Disclosure from CMS if updated 8/25/16 Ask chapter authors to update chapters 8/29/16 Send out RFP to HLS. September Week of 9/12 Proposals due back by 9/23 Weekly Planning Calls begin-tentative 9/29/16 Begin assigning to plenary & breakout session October Week of 10/3 to check availability of potential speakers do not formally invite until we receive approval offerings & planning calls. CMS will advise co-chairs & HL staff of any changes- to be discussed separately from call Current COI or if it has been updated? Adrienne/Clay/Kathy D. Check to see if CMS/APPL want to be included in the RFP Weekly conference call meetings begin. Discuss timeline Topics for plenary & breakout sessions; potential speakers Begin assigning to plenary & breakout session Review Sponsorship, Topics for plenary & breakout sessions; potential speakers 10/5/15 Website Creation Set up speaker portal & program in Personify Week of Submit tentative programs & Executive Programs Committee to speakers for approval from get back to by October 14, the Programs Executive 2016 or sooner Committee Denise Glass & Tommy Smith 10/14 Programs Executive Committee feedback & approval due Week of 10/17 - Reach out to speakers to confirm and formally invite once Programs Executive Committee has approved Any questions or concerns Programs will contact Co-Chairs to /Nancy speaker contact information to send out speaker packets & COIs once they have confirmed PLI Co- Chairs, & CMS /CMS Co-chairs / Page 1

2 October Week of 10/24 to send out speaker packets and cc: member assigned 10/28/16 Speaker Packets & COIs due back Include CMS COIs needs to submit signed COIs to CMS. Due back 10/28 Due Date (2-27/17) is listed on speaker packets for written material & PPT due the sponsors the LOAs to sign / 10/28/16 CMS to give sponsorship CMS/ LOAs to staff 10/19/16 10/19/16 members to solicit Sponsorships from their firms and speaker s firms November 11/2/16 Committee members to reach out to their speakers for final approval of session titles & members to solicit Sponsorships from their firms and/or any potential sponsorship COIs need to be submitted by & speakers descriptions 11/2/16 Write forward for the book Due on 2/2/17 Adrienne Clay/Kathy? Week of 11/7 Sponsorship s to go out All past sponsors, members, Section leaders. Due back on 3/9/17 11/3/16 /Nancy to follow-up We need signed COIs for all /Speakers with missing speaker packets speakers Develop CME Global Assign committee member to write Objectives submit to Haydee due back from Haydee 10/24/15 the CME global objectives 11/3/16 COI Disclosures sent to CMS All signed COIs sent to CMS /CMS 11/3/16 All must submit a signed must sign a COI disclosure form / COI to /Nancy for CMS December 12/12-13/16 Washington Health Law Summit begins 12/5/16 Session info due (title, session description & speaker) Due date is based on having one page flyer available at EMI & brochure ready by end of March 12/14/16 Golf Start to identify golf courses for golf outing 12/14/16 Nancy to start to put draft brochure together Simeon Page 2

3 January Week of Epromo 1: Save the date Sent to past attendees, HLS, cosponsors / 1/9/17 1/18/17 CMS to apply for CME CME approval must be given before we can market conference or brochure to go to print 1/18/17 Web Banner sent to CMS & Web banner sent to both partners CMS/AAPL/ HL AAPL 1/25/17 Papers due for editing Chapters are due ( Ask Wes) February 2/6/17 CME is approved CME is approved CMS 2/6/17 Place ad in Chicago Medicine Chicago Medical Society Give to CMS 2/10/17 Papers and bios due to ABA Papers for the chapter book due to Publishing/ Jeff Salyards Jeff check with Jeff 2/17/17 Obtain all CME information Nancy/ to receive CME for brochure from Haydee/Ted 2/17/17 Website Update Include cover page with graphic, conference description with topics, past attendee quotes, and registration links CMS Wes? Haydee 3/7/17 Apply for MCLE credit March 3/8-3/11 EMI Begins 3/8-3/11 Program publicized at EMI Flyers or brochures 3/9/17 Sponsorships due back Need sponsor logos All 3/10/17 Information submission to PDF due back from designer 3/14 the designer 3/16/17 PDF Proof Submission to the First round of edits with revisions from due to designer 3/20 3/20/17 Edits due to designer 3/22/17 Designer submits final PDF Committee reviews final draft / 3/30/17 Final Approval & Proof returned by noon brochure Send the changes to the designer 3/27-31/17 Social Media Week, Web & Technology Committee and Health Law Section Leaders Page 3

4 April 4/3/17 Designer submits to printer Needs to be sooner- this is the latest 4/3/17 Blast 2: Conference /Danie Brochure on-line 4/3/17 Send brochure /highlights to media relations Priscilla Totten Week of 4/10/17 4/13/17 Reminder to speakers to book their hotel rooms and with cc to Planning Committee lle Brochure is Mailed Mailed Printer 4/13/17 Speakers conference registration will register all speakers only. will need to register 4/20/17 Blast 3: Check your Check your mailbox to Mailbox. Keynote Speaker & Section members/aocs and link to Speakers and Sessions brochure online 4/18/17 Planning Committee Contact speakers to review Outreach to speakers conference details 4/18/17 Planning Committee to Planning Committee with update updates and early bird deadline 4/24-28/17 Social Media Week, Web & Technology Committee and Health Law Section Leaders May 5/6/17 blast 4: Early Bird registration and room block closing on 5/16/17. Send reminders to book hotel and register if necessary. Week of 5/8/17 Invite local law students to attend reception on Thursday evening 5/11/17 Submit BEOs and Game Plans to hotel Verify all speakers and currently registered attendees included in room block. Verify speakers and planning committee members are registered. Nancy to submit to hotel / /Nancy / 5/16/17 Room block and early bird Room block closes closes 5/19/17 Early Bird Extended Page 4

5 May 5/20/17 Blast 5: Highlight keynote speakers to nearby states and local law schools 5/20/17 Early Bird registration closes Week of 5/29 Social Media Week, Web & Technology Committee and Health Law Section Leaders June 6/1/17 Attendee Attendee w/general conference information and link to program materials 6/7/17 Messenger/ship materials from ABA offices on 6-6 & stored in meeting room office 6/7/17 Books must arrive at the hotel 6/8-9/17 Program dates blast if needed: Room block closing Page 5

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