How to Register as a Host Parent in the Diocese of Davenport (Registration, Video, Background/Credit Check)

Transcription

1 Welcome to the Diocese of Davenport. Thank you for agreeing to work with children and/or vulnerable adults in our diocese. In our diocese we require all those working with children and vulnerable adults that have unsupervised contact with children to complete our Protecting God s Children program and clear a background check. The Protecting God s Children training program is assigned through VIRTUS which is an online training program. The background check is processed through a secure website called ESR. At each parish/school we have a Safe Environment Local Designee and they are authorized to view your account in VIRTUS. This is to ensure you stay in compliance with diocesan policy. Each school/parish can require additional training if they so choose. Please contact the SE Local Designee prior to registering with VIRTUS. The video and background check website is compatible with most browsers with the exception of Internet Explorer. You should have the newest version installed on your computer. Currently, IPad and IPhone are NOT compatible. Please follow the instructions and print screens below to help you complete the registration, video and background check process. If you skip a step you will not be able to advance until the prior step is completed. If you come from another diocese that uses VIRTUS we can try to transfer your Protecting God s Children training from your previous diocese to our diocese, you are still REQUIRED to process a new background check and agree to our policies. Upon review of your account we will decide what additional training needs to be completed to meet our diocesan requirements. Please contact your local designee with questions. Please allow enough time with no interruptions in order to complete this successfully - approximately 90 minutes for the video and approximately 30 minutes for the background check. The time for processing also depends on your internet connection. Let s get started!

2 Open the internet with one of the approved browsers (Google Chrome, FIreFox, Safari) and go to This is the 1st screen you should see. STEP 1: If you have never done VIRTUS before, click here. If you have done VIRTUS previously STOP and talk to your local designee!

3 Use the down arrow to select the Davenport, IA (Diocese) then click Select Create a User Id and Password, please write it down. Then Continue. Put in ALL your information here. It will not advance if you don t complete all * areas. If you have alias please list those as well. Use your legal name as this will autofill during the background check process.

4 CONT. Put in ALL your information here. It will not advance if you don t complete all * areas. If you have alias please list those as well. Use your legal name as this will autofill during the background check process. List the location that is your primary location. Use the arrow to get a full list of locations. Then Click Continue If you assist at another location please click yes and then select the next location, repeat as needed. You will be added to show up on their list.

5 Choose Volunteer Type in what you do. This is a shorten list of what you will actually see in VIRTUS. You need to check mark the box for all the areas that apply to you and your locations. Then click continue

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7 Clicking this button means you agree to follow all diocesan policies and stay compliant with SE requirements. Failure to follow policy and or requirements could result in termination. You can click on the PDF and download or read the policies or ask to read a copy at the parish/school. STEP 2: You will be redirected to the video training. This is the screen you should see. *If you work only with vulnerable adults and not children you might have the training assigned that says Vulnerable Adults. Just click on that link as well to start. Click on the title of the video training. This will start the training video process. You will not be able to advance to the background check step until the video is completed.

8 You will choose an answer and then click submit answer

9 This will be how the video starts. There are 13 lessons. After the video you will be given the opportunity to change your previous answer. If you are ok with your answer click submit answer This is the screen you want to see. If you have chosen the wrong answer There will be 13 Lessons that will repeat the same type of screens and video. you will have another opportunity to correct it.

10 If you leave the program and have to come back to doing the video, you need to login at with your user id and password, the program will not let you advance until you have finished the video training. This is the screen you will see once you complete all 13 lessons. You can print your certificate if you choose. If you choose not too, click on Click Here to Close this Window You might see this screen when you click on close this window Click here to continue to the background check. If you don t go onto the next step which is the background check. STEP 3:

11 You will click here and it will redirect you to the ESR secure website. You will complete these steps and then be done with your SE requirements. You must click these boxes before it will let you advance. It is reminding you to have all these items with you before starting.

12 Make sure you are inputting your legal name.

13 You do not need to enter anything You will use your mouse to write your name and then you will click continue I have shown you what it will look like after you write your name as an example.

14 You will see a Pop Up Window that says: We Are Saving Your Information you have 30 mins to complete this section or it will time you out.

15 This area will autopopulate what information you put into VIRTUS during the registration process. If it is not correct please fix it prior to going to the next screen. Please put your SS# here, if you don t have one, click the box and it will autofill 0 s for you. If you don t feel comfortable putting your full SS# in please use 0 s and then the last 4 of your SS#. Keep in mind the less information you put her the longer your background check will take to clear. If no driver s license please just put xx in the space. This name has to be the same as what is on your driver s license in order to run it properly.

16 If you have no prior addresses or had a foreign address outside the USA still click on this button

17 This is where you put your previous addresses if you have none or lived outside of the USA continue to the bottom and click on finished adding addresses

18 You need to click one of these items in the pop up window to advance. You will see a Pop Up Window that says: We Are Saving Your Information This is the screen you want to see when you have completed the process. This lets you know that you have successfully completed the process. If you do not get this screen it is because you backed out or did not complete something. Contact your local parish/school designee asap. You can not be employed or volunteer until all 3 steps are completed successfully. When you log back into you should see NO areas to finish. You should see an article that you can read and be on your toolbox tab.

19 s: You will receive various s regarding the different steps. 1 from VIRTUS letting you know you registered. 2 from VIRTUS letting you know you have been activated by the SE office at the Diocese. 3 from ESR that gives you a receipt for and confirmation of electronic signature.