How to Register as a New Person Working with Minors (Registration, Video, Background and or Credit Check)

Transcription

1 Welcome to the Diocese of Davenport. Thank you for agreeing to work or volunteer with children in our diocese. In our diocese we require all those working and volunteering with children that have unsupervised contact with children to complete our Protecting God s Children program clear a background check. The Protecting God s Children training is assigned through VIRTUS which is an online training program. If you work with money in addition to working with minors you will process a background and credit check through a secure website called ESR. At each parish/school we have a Safe Environment Local Designee and they are authorized to view your account in VIRTUS. This is to ensure you stay in compliance with diocesan policy. Each school/parish can require additional training if they so choose. Please contact the SE Local Designee prior to registering with VIRTUS. The video and background check website is compatible with most browsers with the exception of Internet Explorer. Currently, IPad and IPhone are NOT compatible. DO NOT USE BROWSER BACK BUTTON, it will assign multiple videos and or not allow you access to your account. Please follow the instructions and print screens below to help you complete the registration, video and background and or credit check process. If you skip a step you will not be able to advance until the prior step is completed. If you come from another diocese that uses VIRTUS we can try to transfer your Protecting God s Children training from your previous diocese to our diocese, you are still REQUIRED to process a new background and or credit check and agree to our policies. Upon review of your account we will decide what additional training needs to be completed to meet our diocesan requirements. Please contact your local designee with questions. Please allow enough time with no interruptions in order to complete this successfully - approximately 40 minutes for the video and approximately 30 minutes for the background and or check. The time for processing also depends on your internet connection. Let s get started!

2 Open the internet with one of the approved browsers (Google Chrome, FIreFox, Safari) and go to This is the 1st screen you should see. STEP 1: If you have never done VIRTUS before, click here. If you have done VIRTUS previously STOP and talk to your local designee!

3 Use the down arrow to select the Davenport, IA (Diocese) then click Select Create a User Id and Password, please write it down. Then Continue. Put in ALL your information here. It will not advance if you don t complete all * areas. If you have alias please list those as well. Use your legal name as this will autofill during the background check process.

4 CONT. Put in ALL your information here. It will not advance if you don t complete all * areas. If you have alias please list those as well. Use your legal name as this will autofill during the background check process. How to Register as a New Person Working with Minors List the location that is your primary location. Use the arrow to get a full list of locations. Then Click Continue You will be required to put in your role for each location you are employed or volunteer. This information is required to continue: 1 st section is 7 options before the divider line.

5 This is a shorten list but you will need to select all that apply below the gray divider line and then click continue

6 You will notice all the roles that are associated with the first location. If you assist at another location please click yes and then you will repeat the process of selecting your roles for that location. You will be added to show up on those entities reports. You will be required to put in your role for each location you are employed or volunteer. This information is required to continue: 1 st section is 7 options before the divider line.

7 This is a shorten list but you will need to select all that apply below the gray divider line and then click continue

8 You will see every time you add a location and roles it will show you what you have selected until you are done and select No for any other locations. If you deal with any one of these areas, a credit check is required.

9 Clicking this button means you agree to follow all diocesan policies and stay compliant with SE requirements. Failure to follow policy and or requirements could result in termination. You can click on the PDF and download or read the policies or ask to read a copy at the parish/school.

10 STEP 2: You will be redirected to the video training. This is the screen you should see. Just click on that link as well to start. Click on the title of the video training. This will start the training video process. You will not be able to advance to the background and or credit check step until the video is completed. In a pop-up window you will start the training:

11 You will choose an answer and then click submit answer

12 This will be how the video starts. There are 7 lessons. After the video you will be given the opportunity to change your previous answer. If you are ok with your answer click submit answer

13 This is the screen you want to see. If you have chosen the wrong answer you will have another opportunity to correct it. There will be 7 Lessons that will repeat the same type of screens and video. If you leave the program and have to come back to doing the video, you need to login at with your user id and password, the program will not let you advance until you have finished the video training. This is the screen you will see once you complete all 7 lessons. You can print your certificate if you choose. If you choose not to, click on Click Here to Close this Window

14 STEP 3:

15 You will click here and it will redirect you to the ESR secure website. You will complete these steps and then be done with your SE requirements.

16 You must click these boxes before it will let you advance. It is reminding you to have all these items with you before starting. Make sure you are inputting your legal name.

17 You do not need to enter anything

18 You will use your mouse to write your name and then you will click continue I have shown you what it will look like after you write your name as an example.

19 You will see a Pop Up Window that says: We Are Saving Your Information you have 30 mins to complete this section or it will time you out.

20 This area will autopopulate what information you put into VIRTUS during the registration process. If it is not correct please fix it prior to going to the next screen. Please put your SS# here, if you don t have one, click the box and it will autofill 0 s for you. If you don t feel comfortable putting your full SS# in please use 0 s and then the last 4 of your SS#. Keep in mind the less information you put her the longer your background check will take to clear. If no driver s license please just put xx in the space. This name has to be the same as what is on your driver s license in order to run it properly.

21 If you have no prior addresses or had a foreign address outside the USA still click on this button

22 This is where you put your previous addresses if you have none or lived outside of the USA continue to the bottom and click on finished adding addresses

23 You need to click one of these items in the pop up window to advance. You will see a Pop Up Window that says: We Are Saving Your Information

24 This is the screen you want to see when you have completed the process. This lets you know that you have successfully completed the process. If you do not get this screen it is because you backed out or did not complete something. Contact your local parish/school designee asap. You can not be employed or volunteer until all 3 steps are completed successfully. When you log back into you should see NO areas to finish. You should see an article that you can read and be on your toolbox tab. s: You will receive various s regarding the different steps. 1 from VIRTUS letting you know you registered and your user id. 2 from VIRTUS letting you know you have been activated by the SE office at the Diocese. 3 from ESR that gives you a receipt for and confirmation of electronic signature. 4 from ESR if you do not complete the background check/credit check correctly, you will have a link in the to use. This is valid for 7 days only. You will receive an each day till completed.