PO Expediting List and Delivery Date Reply

Transcription

1 PO Expediting List and Delivery Date Reply System Features PO Expediting List that is extracted from ERP System at every 7.30am (MST) and update to epo website around 8.00am (MST). Download PO Expediting List into TAB delimeted text file. Reply on Order Confirm Date or Confirm Delivery Date to epo website by 2 methods: a. Upload by text file in specified template format. b. Enter the ETD and deliver quantity into online form. Committed delivery date history records view. Latest PO ETD upload result view. Successful upload committed dates would be extracted to ERP system twice a day at 12.00pm (MST) and 5.00pm (MST). Main Page PO Expediting page is accessible from epo homepage by clicking on this button: Available hyperlinks on mainpage: Download PO Expeditng List into a TAB DELIMETED text file. To avoid incompletion of extraction, ALL PO Expediting record of the BP would be extracted regardless to what cluster or PO is currently viewed on screen. For PARENT_TYPE BP, the extraction would contain CHILD_TYPE BP s list as well. 2. Upload PO ETD commitment in batch to epo website by text file. 3. Historical records of successful uploaded delivery date to epo website. Would be housekeeping periodically. 4. Supplier s latest PO ETD upload results. For PARENT_TYPE BP, must choose particular BP from Select BP before click to view. 5. User guide on PO Expediting List and Delivery Date Reply System. 6. The extraction date time of the list.

2 PO Expediting List Display options: (a) For PARENT_TYPE BP, they can specify which BP s record to view: (b) For CHILD_TYPE BP, they only can view own record: PO Expediting List fields definition: 1. No. 2. BUYER 3. BP 4. CLUS 5. ITEM 6. DESC. 7. PO * Click the number to open commit date form 8. POS 9. SEQ 10. View * Click to view PO details uploaded to epo 11. QTY 12. RO ST * Reserve Order release status (Y/N) 13. ORDER DT * PO Issue date 14. PLAN REV DT * Planned Received Date 15. ORDER CONFIRM DT * Order Confirm Date 16. CONFIRM DELI DT * Order Confirm Delivery Date (ETD) 17. CHANGE DELI DT * Changed Delivery Date (ETA) 18. MRP REQ DT * Material Planned Issue Date 19. MRP REQ QTY * Material Planned Issue Qty 20. IB QTY * Inbound Qty 21. SUGGEST ACTION 22. LAST COMMITTED * Latest Delivey Date committed by supplier

3 Delivery Date Reply Concept There are 3 commit dates and quantities entries are available: 1. Commit Date #1 - once updated not editable 2. Commit Date #2 - once updated not editable 3. Commit Date #3 - editable and no limit in changes Commit Date #1 For PO that does not have Order Confirm Date, new reply on delivery date will be updated into this field. If Order Confirm Date is valid, this field is disabled from being updated. This date was extracted to ERP System and uploaded into Order Confirm Date field of the PO if it was not blank. Commit Date #2 If Commit Date #1 was filled or disabled from being updated, new reply on delivery date would be inserted into this field. This date was extracted to ERP System and uploaded into Confirm Delivery Date field of the PO only if Commit Date #3 was blank. Commit Date #3 After Commit Date #2 was filled up, coming up reply on delivery date wouldd be inserted into this field. This date was extracted to ERP System uploaded into Confirm Delivery Date field of the PO if it was not blank. Upload PO Delivery Date by Text File. Possible causes of upload failure: 1) The update file cannot have trailing blank lines. For example, when open the text file by TEXT Editor (Notepad or Wordpad), you would see there is trailing blank lines at the bottom of the file like below.

4 2) Date format is not in YYYYMMDD format (Year Month Day). 3) Committed Qty is 0 or > Order Qty. 4) Commit Date is too far from Plan Received Date (> 2 year) 5) Column Header is not removed. 6) Login BP ID does not match with BP code in upload record. 7) Special character like or found in the Remark column. Delivery Date Commitment Entry Form Commit Date #1 is the date reply to Order Confirm Date. It is disabled when PO s Order Confirm Date already committed or exists. Commit Date #2 is enabled after Commit Order Conf Dt is filled or no need to reply. Commit Date #3 is available for update after Commit Date #2 is filled. Create Date is the date of this reply record is submitted successfully.

5 Modify Date is captured every time the date is uploaded or changed. Remarks should not carry character like or. Possible causes of submission failure: 1. No date and quantity is filled. 2. Wrong commit date format. Must be dd-mm-yyyy (Day-Month-Year). 3. Quantity is Zero, negative value, or greater than order quantity. Auto Extract Committed Date to ERP System Twice a day at 12.00pm and 5.00pm (MST). Today Date - Modify Date <= 3 days. For example, if today is 23 rd, than committed which was done on 23 rd, 22 nd, 21 st and 20 th were extracted. Change Delivery Date is automatically calculated from Confirm Delivery Date if materials were shipped from Singapore and Malaysia. THE END