MY GS is a renewal and volunteer resource tool built into one login. It s easy to access these great resources in one place!

Transcription

1 MY GS is a renewal and volunteer resource tool built into one login. It s easy to access these great resources in one place! It houses: Member Profile Your member profile gives you the ability to update family information, add additional volunteer roles during the year, and renew each girl, adult, family, or troop! Volunteer Toolkit This powerful toolkit lets you update your troop s information, plan your entire year, and communicate with families. NOTE: MY GS is continually making improvements. Some things may look a little differently. You can find MY GS within the green selection bar of our website, highlighted in yellow font. Select which tool you d like to use, and log in. If you re a first-time user or have forgotten your login, simply click Forgot your password in the login screen and watch for an from gsusacustomercare@gsusa.org. Member Profile tabs: Membership Displays family memberships and participation within troops and volunteer roles Troops Available only to troop leaders, displays troop memberships, status and adult member CBC expiration dates Family Profile Used to edit/update family contact details Activities/My Activities Not currently available for GSCTX Change Password ability to easily change MY GS password Log Out exits MY GS to main GSCTX website MY GS ability to toggle between Member Profile and Volunteer Toolkit The primary parent/guardian for each family has access to the Member Profile. Our system can also support access for multiple volunteers in a household if additional roles need to be added. Select Add Role on the main page of Member Profile show below (hint: it's near the bottom of this picture). You will search for your troop or service unit to locate your associated volunteer position(s) and click Next. It will return you to your home (Membership) page & show your current membership with the additional role(s). Updated Page 1

2 (descriptions on page 2) - View archive of previously selected year plans from past membership years. - Print your current screen (A), Download the plan or resource (B), or seek out additional help (C)! If you are listed as the Troop Leader for multiple troops, you will have access to toggle between your troops year plans with this function. It will list your troop number & the level associated with the troop. website. Once you are done working in VTK, you can sign out, and it will redirect you back to our GSCTX : This tab holds your complete girl roster with primary parent/guardian, address, and phone number. On each girl, you will click the green > prior to their name to view details that you ve marked in meeting plans, including attendance & earned achievements You can also parents, as well as add, change, or remove a troop photo Updated Page 2

3 : This tab appears first each time when you sign in. You can select your year plan applicable for your level or create your own year plan to fit your schedule. Orange bars: Milestones set up by GSCTX to remind troops of important dates in the GS year Gray boxes: Past meetings & activities (not shown). Past events cannot be moved or edited. Orange boxes: Next meeting Green boxes: Future meetings. Upcoming meetings can be moved using the gray bar to the left to drag & drop into new place. Blue boxes: Added activities; custom or council This tab delivers a pre-set layout which can be printed for each meeting that includes a meeting overview, activity plan, and materials list. Additionally, you can review & send a meeting reminder , track girl attendance or achievements, and customize your meeting agenda. This tab can also be accessed by clicking any meeting on the Year Plan tab. (Further information can be found later in this handbook.) : This tab provides GSUSA links and GSCTX specific content along with access to Program Age Level resources. The Program section resources at the top are accessible by all troop levels. Below that, GSUSA and GSCTX has provided content and links in the following categories: Troop Leadership, Family Hub, Safety, Training, GS Traditions & Awards, Trips & Travel, Fall Product Program, Cookie Program, and Camp or Outdoors. This tab is utilized by GSCTX as an option for Troop Leaders to submit the annual troop financial report. Additional information will be made available each year by the Finance Department regarding annual troop finances. Updated Page 3

4 After you select your Year Plan option, you will view the preset options without any dates. To set up meetings to follow your troop schedule, click Specify Dates and Locations on the Year Plan tab. Calendar Upon choosing this option for the first time you will be prompted to enter the first meeting s start date (must be in the future), start time for meetings, and how often you meet. It will also provide checkboxes to avoid scheduling the week of major holidays. Click Update Calendar and all subsequent meeting will be schedules based on the criteria you entered. Calendar icon Allows you to change date, change time, or cancel a specific meeting. Updated Page 4

5 - is now also available by clicking the Calendar symbol! Combine Meetings offers you the opportunity to merge two or more meetings of content into one meeting date. If you add meetings of different program levels, you can merge those meetings, too! Gear symbol (settings)- Located to the right allows you to update the calendar dates from that date forward. Hint! You can add, delete, or edit location names & addresses to assign to your meetings. Add Activity- If you wish to add a troop day trip, Service Unit event, or council program, visit your Year Plan tab, click Add Activity to build a custom activity or register for a council event. For council activities, you will enter key words and make your selection from the list, and by clicking Register Now the event will be added to your year plan and then you will be directed to the event s registration page to complete the registration process. Add Meeting- If you wish to add additional meetings during the year, visit your Year Plan tab, and click Add Meeting to view the filterable Meeting Library. Click Select Meeting once you find the desired badge or award, then Add to Year Plan and your selection will be saved at the end of your year plan. Then you will be able drag and drop the meeting into your preferred order. Replace Meeting- If you decide later that you would like to replace a meeting for something else in the Meeting Library, select the intended meeting from within the Year Plan tab. Once the meeting plan opens, click Replace This Meeting as seen to the right in order to view other options, click Select Meeting to make the change, and click Add to Year Plan to save it. Updated Page 5

6 Meeting Overview is the summarization of your meeting, including: notes for volunteers, idea to prepare ahead, how to help from friends & family network, any award connection, and meeting length. Activity Plan is the guide for all meeting activities. It will provide the following information for each activity: how much time it will take, recommended materials, steps, tips or notes for volunteers, and even occasional scripting suggestions. For some activities, it will also give variation ideas to better fit your troop. Materials List tells you everything needed for the meeting by activity, such as craft supplies & printed meeting aids. Edit/Sent Reminder will open a pop-up box with a scripted template relaying information from the meeting s overview or the event s details. You can choose who the recipients are, customize the to match your troop s needs (such as adding reminders or information to parents), attach council forms or meeting aids, and send the directly from the pop-up. HINT! will open a pop-up box with the girls names. In the pop-up, you can check off that a girl was present and/or earned the badge or award from that meeting. * You can go into the My Troop tab to view each girl s individual attendance and achievements record, as shown earlier. Parents can only view their daughter s tracking.. Meeting Aids include worksheets, songs, and other types of PDF reference materials you will need to print for the meeting activities. Meeting Agenda lists all of the activities for the meeting with the planned times for each activity. You can add your own pieces to the agenda, such as snack time or troop government time, by clicking Add Agenda Item below the agenda. You can change the order of activities by dragging and dropping or delete activities by clicking on the activity title & selecting Delete This Agenda Item. You can also edit the times allowed for each planned activity if more or less time is desired. Meeting Notes can be used to add notes. Updated Page 6

7 1. Click Add Meeting to launch the meeting library filter. Select: Grade Level (Daisy, Brownie, or Junior) Type of meeting plan: badges or petals Badge category: outdoors 2. Click View Meeting Plans to view options Select one of the Get Girls Outside! Badge meetings listed (be sure to select meetings 1 and 2 for Brownies and Juniors) 4. Click Add to year Plan Hint! 1. Select the title of the activity in the meeting agenda list where the evergreen tree icon appears 2. In the agenda pop-up model, select Get Girls Outside at the top of the page to view the outside option 3. Click save to add it to your meeting plan Hint! : See and edit their daughter s contact information Receive direct s from leaders- it s always good to keep your parents updated View and download meeting plans and details- maybe they d like to lead one themselves?! View materials list- Families can help with shopping! View and download resources Updated Page 7

8 YES! Check out our calendar of events by clicking Add Activity. Click the Council Activity tab to search the GSCTX events calendar. When you click Select Activity and Register Now, it will add the event to your VTK calendar and re-direct you to the event registration website to complete the event registration process Older girls have more experience making decisions and planning their own meetings! In order to use resources wisely, GSUSA decided to implement the K-5 meeting plans first but is adding additional older girl (CSA) content. o Outdoor Journey for Cadette, Senior, and Ambassador troops is available on VTK. o Older girl (CSA) troops can also use VTK to communicate with families and plan activities with the Create Your Own Year Plan option. o CSA troops also have access to K-5 program content to assist with working with younger troop. Yes! You can mix & match the Girl Scout Leadership Experience to fit your troop s interest. You will have access to all meeting content for Daisies, Brownies, and Juniors levels. o To plan two meetings of different levels into one meeting time: Set your meeting schedule. Add your desired meetings of another level to the Year Plan tab. Open Specify Dates and Locations on your Year Plan tab. Click on the Calendar symbol by the applicable meetings Select Combine Meetings, and check the meetings you wish to combine. Click Continue, to select the new date for the applicable meetings and save your selection. You can download and save your VTK plans into any digital device (laptop, tablet, or smartphone) with internet capabilities. Print VTK plans to take with you to your meeting. Libraries and coffee shops are a great resource for those who don t have access to internet at home. Troop leaders can update troop information by submitting a Troop Update Form. This form can be found on the Forms pages of the GSCTX website or at Can be updated by Troop Leader within MY GS Must be updated by GSCTX Staff. Submit Troop Update Form found at: Pink highlights the system appears to let you change this info, but changes are NOT saved. You MUST update this information via the Troop Update Form. Updated Page 8