Document Management System(DMS) User Manual. Submitted to. WIPRO Ltd. Version 1.0. Wipro Ltd. P a g e 1

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1 Submitted to By WIPRO Ltd. Version 1.0 Wipro Ltd. P a g e 1

2 DOCUMENT INFORMATION Project Name Document Name Document Location DMS- Author File Name and Path DMS- Created Amalesh Pakhira Last Edited Number of Pages 18 DOCUMENT HISTORY Version Document Name Date Author Reviewed BY 1.0 DMS- for Contract 06/01/2014 Amalesh Pakhira Change Control DOCUMENT APPROVAL Name Designation Signature Date Arup Sarmah OIL CTM Wipro Ltd. P a g e 2

3 Index: 1 CREATE DOCUMENT INFO RECORD : CHANGE DOCUMENT INFO RECORD : DISPLAY DOCUMENT INFO RECORD : SEARCH DOCUMENT INFO RECORD : DISPLAY THE ATTACHMENT FROM CONTRACT: Wipro Ltd. P a g e 3

4 1 Create Document Info Record : T-Code: CV01N Enter T.Code CV01N in SAP command field and press enter. Enter Document Type ZPR and press enter. Wipro Ltd. P a g e 4

5 Part number will be 000 & Version number will be 00 by default. Enter the description in Description field. Document status will be IA in work & Not Released condition. For file attachment, click on Open Original icon & attached the required file (e.g. MS office file /JPG/PDF etc) from local PC. Wipro Ltd. P a g e 5

6 Wipro Ltd. P a g e 6

7 Now select the file & click on check in Origin icon & then select storage category Z3 & press enter. Wipro Ltd. P a g e 7

8 Now click on save icon & document info-record will be created. Wipro Ltd. P a g e 8

9 2 Change Document Info Record : T-Code: CV02N Enter Document number, Document type, Document part & Document Version & press enter. Wipro Ltd. P a g e 9

10 Click on drop down icon of Document status field & select Released & press enter. Wipro Ltd. P a g e 10

11 Following message will appear. Go to Object Links tab Purchase Order Item and link with the required Contract & Contract item. It should be noted that before linking Contract it should not be released by creator. Save the document & following message will appear. Following points should be noted during creation & linking of DMS documents: Once Contract is released by the creator, it cannot be linked with DMS document. Until DMS status is IA i.e in work, no Contract also can be linked with it. Once Contract is linked, it cannot be deleted. Also attachment cannot be removed or added after releasing the DMS documents Wipro Ltd. P a g e 11

12 3 Display Document Info Record : T-Code: CV03N Enter Document number, Document type, Document part & Document Version & press enter. Wipro Ltd. P a g e 12

13 Double click on attachment & file will be displayed. Wipro Ltd. P a g e 13

14 4 Search Document Info Record : T-Code: CV04N Enter Document number & execute & list of document info records will be displayed. Wipro Ltd. P a g e 14

15 Double click on document number & document will be displayed. Wipro Ltd. P a g e 15

16 Double click on attachment & file will be displayed. 5 Display the attachment from Contract: T-Code: ME33K Display the Contract which was linked with the document info record. Select the line item & Go to Item More Functions Document & document info record linked will be displayed. Wipro Ltd. P a g e 16

17 Double click on document number, document info record will be displayed & from there attachment can be found out in similar way as done earlier. Wipro Ltd. P a g e 17

18 Double click on attachment & file will be displayed. Wipro Ltd. P a g e 18

Document Management System(DMS) User Manual. Submitted to. WIPRO Ltd. Version 1.0. Wipro Ltd. P a g e 1

Document Management System(DMS) User Manual. Submitted to. WIPRO Ltd. Version 1.0. Wipro Ltd. P a g e 1 Submitted to By WIPRO Ltd. Version 1.0 Wipro Ltd. P a g e 1 DOCUMENT INFORMATION Project Name Document Name Document Location DMS- Author File Name and Path DMS- Created Amalesh Pakhira Last Edited Number

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