Starting a Videoconference in the Meeting Room:

Transcription

1 Starting a Videoconference in the Meeting Room: 1. Turn on the tv s with the Samsung remote. The same remote will turn on both tv s. One TV is audio/video, the other is the data screen for viewing presentations. 2. If the LED above the power button on the video conference is off, you must turn on the unit by pressing the power button on the unit itself. If the light is Orange, you can turn on the Sony video conference system by pressing the green power button on the Ipela remote control. The VC Codec is in the center portion of the credenza. 3. The video conference unit will start up and the initial screen will appear on the tv. It does take a few moments for the unit to fully start up. Power Button 4. There may be one button quick connect to the location you are trying to connect to. If there is, simply press the appropriate F1-F4 button to make the connection (go to step 7 if there is). If there isn t a one touch dial button, go to step Press the CONNECT button on the remote and go to Select from Phone Book (it will turn yellow) and press the ENTER button to bring up the phone book listings. 6. On most of the units, the phone book is broken down into groups. You may need to change to a different group to find the room you are dialing. The DEFAULT group contains the UCN regional centre locations as well as other non UCN locations. THE PAS ROOMS has the VC rooms in The Pas in it. The THOMPSON ROOMS has the VC rooms in Thompson in it. Use the main control button to move thru the phone book until you find the location you wish to connect to and press the ENTER button. Select Connect from the list of choices and press the ENTER button to connect. PAGE 1

2 7. The video conference unit will dial the selected location and you will see the following screen. 8. Once connection has been made you will see the other location on one monitor & see yourself on the other. If you wish to see yourself as well on the AV monitor, press the LAYOUT button on the Ipela remote, choose which layout you want and select Save. 9. You will then see yourself in one window and the other party in the 2nd window. 10. If you wish to mute the microphones on the video conference, you can do this by pressing the Orange MIC button. When the mic is off at this end, an icon will appear on the screen. 11. To add in more locations, press the CONNECT button, and repeat the steps of looking thru the phonebook and connecting the location. PAGE 2

3 12. When in a conference, you can adjust the camera by using the main control button to pan and tilt the camera, and the zoom button to zoom the picture in or out. 13. Use the volume control on the Ipela remote to increase or decrease the audio level from the other sites. If you are not hearing any audio, check with the other party to makes sure their mics are not turned off. The audio only goes to the TV labelled Audio/Video. There is NO audio on the Data tv. 14. When you are in a conference, the Blue F1 button will perform the far/near function if you want to control the camera at the far end. The FAR icon will appear on the screen & you can then control the camera at the far site. 15. If you are connecting to a computer to show a presentation, hook up the VGA cable at the table to the laptop with the presentation. Ensure the settings on the laptop are correct or you may get an error on the screen when you attempt to send the signal (see below). To send the signal from the computer, press the PRESENTATION button on the Ipela remote. Press the PRESENTATION button again to stop sending the presentation. See pages 5 & 6 for connecting the laptop & display settings. PAGE 3

4 Ending a Video Conference: Press the DISCONNECT button. You will be asked a question Disconnect? Press the ENTER button again to end meeting connection. You will see Meeting Ends and the screen view will return to your main window. Press the green power off button, you will be asked if you want to Power Off? You can select STANDBY if the unit may be used again, or POW ER OFF if you want to completely shut down the VC codec. (It is best left in the STANDBY mode. Press the Enter button once you have selected the shut down mode. Use the Samsung remote to turn off the TV s. PAGE 4

5 Connecting a Laptop to a Video Conference Unit 1. Ensure the Data tv is turned on. 2. Connect the laptop to the VGA cable. 3. Turn the laptop on - the computer should automatically sense it is hooked up to the vc unit and your screen resolution may change. 4. Press the Presentation button on the Sony/Ipela vc remote. 5. The laptop should now appear on the Data tv & the far site (s) should see your presentation. * The laptop image may not totally fill up the TV screen. 6. If you are connecting to locations with older SD vc units, the maximum resolution you can send is 1024x If the presentation does not show up or you get an error message, ensure the laptop is set up to output to the VGA cable. Press the windows logo key + P, and then select Duplicate. 8. Again, you may need to adjust your resolution. Right click from the desktop, select Screen Resolution and then adjust it to 1024x If this doesn t work, contact one of the LTF s or IT for assistance. PAGE 5

6 Connecting a Laptop to a VC Unit 1. Turn the projection unit on and check it is on com puter input by pressing the source button on the remote. 2. Connect the laptop to the projector with the VGA cable or by docking the unit. 3. Turn the laptop on - the computer should automatically sense it is hooked up to the projector and your screen resolution may change. 4. If you don t see the image on the screen, you may have to change the settings on the computer to output the image at the correct resolution. 1. Right Click on the desktop 2. Select Graphics Options 3. Select Output To Dual Display Clone 4. Select Notebook + Monitor You should now see your image on the screen. If you do not see your image, press Fn + F8 at the same time to scroll thru the display options of displaying the image on just the laptop, just the projector, or both. If you don t see the image (get sync error) or if you see the image, but the ratio is off or the image does not fill the screen, you may have to do a couple of more adjustments: 1. Right Click on the desktop & select Graphic Properties 2. Select Display Settings and change to 1024x Select Aspect Ratio Options 4. Select Full Screen, select OK, then click on Apply. You should see the image full screen. If you still do not see the image, call Media Services ( ) or the help desk ( ). PAGE 6

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9 Ipela Remote Control for Sony HD Video Conference Units Presentation To send computer images to connected sites On/Off (green) Layout Change screen layout and Picture in picture options Video Input change input source Volume Control Return Connect Main Control Button: F1-F4 Programmable buttons. The Pas campus units are set so F1 switches far/near control and F2-F4 are different source inputs. Camera Zoom Directional arrow Push Enter Adjusts camera during a conference Tools Accesses settings and menus Disconnect Camera Presets 1 thru 6 Mute PAGE 9