Tender Document. For Hiring of Hardware on Rent

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1 Tender Document For Hiring of Hardware on Rent For indextb (Ahmedabad & Gandhinagar) April, 2016 Last Date of Receipt of Bid : till 12:00 PM. Date of Opening of Bid : at 12:30 PM. indextb Computer Centre Block No. 15, 1 st Floor, Udyog Bhavan, Sector-11, Gandhinagar Tel : / 93 / 94 Fax: Bid Processing Fee : Rs (Rupees Five hundred only) Tender document for Hiring of Hardware on Rent 2016 Page 1 of 11

2 Tender for Computer Hardware on Rent : 2016 Issue of Tender : Pre-Bid Meeting : at 11:30 AM. Last date of downloading of Tender : upto 11:00 AM. Last Date of Submission of Tender : upto 12:00 PM. Date of Opening of Tender : at 12:30 PM. Offers are invited from interested Manufacturers/Suppliers/Venders/ Dealers for providing Computer Hardware on Rent as Form No. T1 : Minimum Technical Specifications for Computer Hardware on Rent. Eligibility Criteria for the bidder: The eligibility criteria for bidders are as follows: Individual Company should be registered in India under Companies Act The bidder must attach a Copy of certificate of Registration. The bidder should have minimum 3 years of exience as on 1 st April, 2016 in the area of Hardware Supply/on rent. The bidder must attach a copy of the work order received in 2015 or early. The bidder should have average annual turnover of Rs.60 Lac (Rupees Sixty Lac only) in last 2 financial years i.e & The bidder must attach copy of audited Balance Sheet and Profit & Loss statement. In case, Balance Sheet and Profit & Loss statement for the F.Y is under finalisation, the bidder may submit unaudited accounts along with certificate of the registered qualified Chartered Accountant for justifying annual turnover. The bidder should have at least 20 Technical Staff as on 1 st April, 2016 on its payroll. The certificate from bidder s HR department must be attached. The bidder should have successfully completed at least 3 work orders in last three years. Submit Client Completion Certificate for these projects indicating number of items supplied and total value of the order for each project. The bidder must have office either at Ahmedabad or Gandhinagar. The bidder must attach latest copy of either Telephone Bill/Electricity Bill/ Proty Tax Bill etc. as proof of their office in Ahmedabad/Gandhinagar. Single Entity Bidding Only. The bidder should not have been blacklisted by any government authority in India. Manufacturers/Suppliers/Venders/Dealers should submit their quotes duly filled in indicating rates of different items latest by up to 12:00 PM in the following format on their letterheads. The Offers will be opened on at 12:30 PM in the presence of representative of Manufacturers/Suppliers/Venders/Dealers present at that time. Tender document for Hiring of Hardware on Rent 2016 Page 2 of 11

3 (3a) (3b) Day Month Commercial Bid (Physical submission) Sr. No. Item Qty. (3) Rate Unit Day Tax / Levy Unit Day Total Amount Day (3a x 4 x 5 = 6) Rate Unit Month Tax / Levy Unit Month Total amount month (3b x7 x 8 = 9) (1) (2) (4) (5) (6) (7) (8) (9) 1. Server Desktop Laptop A4 size Colour Inkjet Printer 1 5. A4 size Mono Laser Multi Function Printer 2 6. A4 size Mono Laser Printer Wi-Fi Router with 2 nos. of 1 Access Point 8. Wireless Adaptor 1 9. Network Switch UPS Technical Man Power (Full 12 1 Time) 12. Original Cartridge for A4 size Colour 1 Inkjet Printer 13. Original Cartridge for A4 size Mono 1 Laser MF Printer 14. Original Cartridge for A4 size Mono 1 3 Laser Printer 15. Spike Guard (with Min points) Grand Total Tender document for Hiring of Hardware on Rent 2016 Page 3 of 11

4 General Conditions 1. The rate contract will be valid for one year. The rates quoted for partial validity iod would not be considered. As the requirement, the rate contract can be further extended for one more year on mutual consent. 2. The address for submission of sealed tender/quotation is as under. The Managing Director Industrial Extension Bureau (indextb) Block No.18, 2 nd, Floor, Udyog Bhavan, Sector 11, Gandhinagar The filled sealed tender/quotations as described herein should reach indextb by the last date and time of submission as indicated above. The tenders/quotations received beyond the stipulated time would not be considered. Further, indextb would not be liable for any delay occurred due to courier/messenger/post for submission of the quotations. The onus lies on the bidder to ensure the submission within stipulated date and time. 4. Submit your offer as follows: Envelope 1 : Sealed envelope Containing Demand Draft For Tender Fee & EMD and Other Documents as indicated in this tender document. Envelope 2 : Sealed envelope Containing Financial Offer dully signed and stamped on Company s Letter Head in the given format (Page 3). Envelope 3 : Main Sealed envelope containing above 2 Sealed envelopes su scribed as Tender for Computer Hardware on Rent:2016 Do not open before 12:30 PM on Quotations received without Tender Fee, EMD, Certificate, other required documents and/or the quotes on the letter head would be treated as rejected and would not be considered for further evaluation. 6. Selected Manufacturers/Suppliers/Venders/Dealers have to provide the required number of Computer Hardware on Rent within 1 week of issuance of work order. However, any additional items required by indextb will be supplied urgently as instructed by Official of indextb. 7. L1 Party will be decided based on Grand Total Amount day (col. 6) and Grand Total Amount Month (col.9). There may be two different L1 party depending on Grand Total amount day and Grand Total amount month. indextb will empanel both L1 parties in respective category and award work for short iod or monthly basis as the requirement and at sole discretion of indextb. 8. The order for Computer Hardware on Rent may split for various items amongst the bidders at the L1 rate, if required, at the sole discretion of indextb. Tender document for Hiring of Hardware on Rent 2016 Page 4 of 11

5 9. A Tender Fee Non Refundable of Rs (Rupees Five hundred only) by demand draft in favour of Industrial Extension Bureau, payable at Gandhinagar should be submitted along with the quotation. In absence of Tender Fee, the offer will not be considered. 10. An Earnest Money Deposit (EMD) of Rs.10, (Rupees Ten thousand only) by demand draft in favour of Industrial Extension Bureau, payable at Gandhinagar should be submitted along with the quotation. In absence of EMD, the offer will not be considered. The EMD of the party, whose rates are approved, shall be retained with indextb as security deposit for the entire Contract Period. There would be no interest payable on the EMD. 11. The quantities and specifications indicated are only indicative and may vary significantly at the time of final order placed. 12. If the party does not provide the material as the specification and/or within the stipulated time, the supplier would be treated as defaulter and would be liable to forfeit the EMD/Security Deposit and damages/losses caused and such parties shall not be considered for any future requirements of indextb. In such case, indextb will be free to award the work to next lowest parties as mutual discussion. 13. The hike in price will only be considered to the extent of the rates increased in terms of Govt. levies/taxes declared and/or implemented by Central/State Governments/local municipality (applicable if any) during the currency of the contract. The same will however be considered, only if the party produces the authentic documents. 14. Repeat orders will be placed as and when required. The materials should be given within the specified time as mentioned in the purchase order. 15. Rates quoted should be inclusive of delivery charges at Ahmedabad/ Gandhinagar locations and shall include all taxes & levies, octroi, if applicable. These levies, however, may be shown separately in the tender. The details of locations and computer hardware requirement will be intimated at the time of requirement by indextb. 16. The competent authority reserves the right to accept or reject any or all tenders in full or part without assigning any reasons thereof. 17. Change(s) in any of the terms and conditions by bidder stipulated in the tender shall not be acceptable to indextb. 18. In case of any dispute arising in relation to interpretation of any of the terms and conditions of the contract in tender in part/full, the decision of Managing Director, indextb shall be final and binding to all. 19. The competent authority reserves the right to terminate the contract at any point of time during the currency of the contract, if any of the above terms and conditions is found to have been violated. 20. Conditional acceptance would not be considered as an acceptance. Tender document for Hiring of Hardware on Rent 2016 Page 5 of 11

6 21. The party has to offer rates for all items. Tender with rates not offered for all items shall be liable for rejection. 22. The party will be responsible for arranging safety of the material supplied on Rent at various sites. 23. The party will submit bill at the end of the iod along with the signature of Official deputed at various locations for the items placed at that location. 24. Any corrections/alterations in the offer must be signed by authorised signatory. 25. If work order is awarded on Monthly Basis and the actual usage is less than 15 days in a calendar month the payment will be made for 15 days and actual usage is more than 15 days in a calendar month than the payment will be made for full month. 26. The party will agree that their sonnel will at all times comply with all security regulations in effect from time to time at indextb's premises and externally for materials belonging to indextb. 27. During the formance of the contract, if the son(s) of the successful bidder meet with any accident which results into the death or minor/major injuries or any damage made to the Third Party and any claim or legal penalties arise out of it will be responsibility of the successful bidder only. indextb will not be responsible for the same in any case/way. 28. The successful bidder shall keep sufficient spares and repairing equipments to provide prompt services at any defined location/s. 29. Adequate coverage of Insurance shall be the responsibility of the successful bidder, who shall provide coverage for all items, against transit risks, incidental to acquisition, transport and delivery of equipment upto the destination. 30. In case of damage or loss in transit upto destination it shall be the responsibility of the successful bidder to initiate and pursue the claim with insurance company. Tender document for Hiring of Hardware on Rent 2016 Page 6 of 11

7 (To be provided on the company s letterhead) Date : <<dd-mm-yyyy>> D E C L A R A T I O N O F N O T B L A C K L I S T E D To, Managing Director Industrial Extension Bureau Block no. 15, 1 st Floor, Udyog Bhavan, Gandhinagar Reference : <<Tender Name>>, <<Tender Date>>. Dear Sir, With reference to the tender <<Tender Name>>, I, undersigned <<Name of Signatory>>, in the capacity of <<Designation of Signatory>> certify that, our Company <<Name of the bidder>> is not blacklisted by any Government Authority/Institution of India. Signature Name Designation (Affix Seal) Name of the Company Date : / /. Place :. Tender document for Hiring of Hardware on Rent 2016 Page 7 of 11

8 (To be provided on the company s letterhead) Date : / /. C E R T I F I C A T E I/We, the undersigned of M/s designated as Director/Proprietor/ Partner/Agent/Officer/Representative(s) has/have carefully gone through the terms and conditions of Tender for Computer Hardware on Rent : 2016 and with the best of my/our knowledge, I/we have quoted the price for providing Computer Hardware on Rent. The above terms and conditions are acceptable to me/us and shall be binding on me/us during the currency of the contract, in case the contract is awarded to me/us. Signature Name Designation (Affix Seal) Name of the Company Date : / /. Place :. Tender document for Hiring of Hardware on Rent 2016 Page 8 of 11

9 Form No. T1 : Minimum Technical Specifications for Computer Hardware on Rent. 1. Server Processor RAM Hard Disk Drive Monitor Optical Drive Keyboard Mouse 2. Desktop : Intel Core i5 OR equivalent. : 4GB (1x4GB) DDR3 1600MHz OR higher. : 500 GB OR Higher. : 15 LCD Monitor OR Higher. : DVD Writer. : PS/2 104 Keys. : USB Two button scroll optical mouse with pad. Ports : 1 Serial, 1 Parallel, 1 USB 3.0 port, 4 USB 2.0 (min. 2 at front), VGA, Microphone, Headphone. Network card : 100/1000 MBPS. Oating System : Pre-loaded Windows 2003 Professional OR Higher with latest updates. Pre Loaded Software : Anti Virus Software with latest signature and upgrades. MS Office 2007 Professional OR Higher. Win ZIP & Win RAR. CD / DVD burning software. Acrobat Reader 8 OR Higher. Other Necessary Hardware & Software Drivers. Processor RAM Hard Disk Drive Optical Drive Monitor Keyboard Mouse : Intel Core i3 OR equivalent. : 4GB (1x4GB) DDR3 1600MHz OR higher. : 160 GB OR Higher. : DVD Writer. : 15 LCD Monitor OR Higher. : PS/2 104 Keys. : USB Two button scroll optical mouse with pad. Ports : 1 Serial, 1 Parallel, 1 USB 3.0 port, 4 USB 2.0 (min. 2 at front), VGA, Microphone, Headphone. Network card : 100/1000 MBPS. Oating System : Pre-loaded Windows XP Professional OR Higher with latest updates. Pre Loaded Software : Anti Virus Software with latest signature and upgrades. MS Office 2007 Professional OR Higher. Win ZIP & Win RAR. Tender document for Hiring of Hardware on Rent 2016 Page 9 of 11

10 3. Laptop CD / DVD burning software. Acrobat Reader 8 OR Higher. Other Necessary Hardware & Software Drivers. Processor RAM Hard Disk Screen Graphic Card Optical Drive : Intel Core i3 OR equivalent. : 4 GB DDR3 SDRAM 1600 MHz OR Higher : 160 GB OR Higher : 15.6 LED B/L Display with 1366x768 resolution (WXGA) Display OR Higher. : Dedicated : DVD +/- RW Ports : 3 USB (including 1 USB 3.0 port), 1 VGA, 1 Head Phone jack, 1 Micro Phone jack, 1 RJ-45, 1 HDMI. Battery : having at least 1 hour backup. Oating System : Pre Loaded Microsoft Windows XP Professional OR Higher Oating System with latest updates. Pre Loaded Software : Anti Virus Software with latest signature and upgrades. MS Office 2007 Professional OR Higher. Win ZIP & Win RAR. CD / DVD burning software. Acrobat Reader 8 OR Higher. Other Necessary Hardware & Software Drivers. 4. Printer : A4 size Colour Inkjet 15 PPM Colour, 20 PPM Black, USB connectivity. 5. Printer : A4 size Mono Laser Multi Function Print : 15 ppm, 1200 dpi effective resolution, Copy :15 cpm OR higher, 600*600 dpi resolution, Scan : upto 600*600 dpi optical resolution, 9600*9600 dpi enhanced resolution, colour scanning. 6. Printer : A4 size Mono Laser 15 ppm, 1200*1200 dpi resolution, USB connectivity 7. Wi-Fi Router with 2 nos. of Access Point 150 MBPS data rates 8. Wireless Adaptor 150 MBPS data rates Tender document for Hiring of Hardware on Rent 2016 Page 10 of 11

11 9. Network Switch 10. UPS 8 Port / 16 Port / 24 Port 100/1000 Mbps With minimum 30 minutes battery backup 11. Spike Guard With minimum 5 points. 12. Consumables Original Cartridge for A4 size Colour Inkjet Printer. Original Cartridge for A4 size Mono Laser MF Printer. Original Cartridge for A4 size Mono Laser Printer. 13. Technical Man Power Technical manpower having Hardware, Software and Networking knowledge. Tender document for Hiring of Hardware on Rent 2016 Page 11 of 11

TENDER FOR SUPPLY AND INSTALLATION OF COMPUTER SYSTEM, SOFTWARE & UPS.

TENDER FOR SUPPLY AND INSTALLATION OF COMPUTER SYSTEM, SOFTWARE & UPS. Tender Inquiry No. NSIC/HO/TISDC/43 National Small Industries Corporation Limited (A Government of India Enterprise) NSIC Bhawan,Okhla