BGI. ASC X12 PURCHASE ORDER (850) MAPPING VERSION Transaction Code 850
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1 Purchase Order Hierarchy BGI ASC X12 PURCHASE ORDER (850) MAPPING VERSION ISA Interchange Control Header Segment GS Functional Group header PURCHASE ORDER ST Start Transaction Segment BEG Beginning PO Segment REF Program or Deal Code Information CSH Back Order Code DTM Cancel As Of Date DTM Do Not Deliver Before date N1 Bill to SAN N1 Ship to Line Items PO1 Description CTP Pricing (discount) information CTT PO Totals SE End Transaction GE Functional Group Trailer IEA Interchange Control Trailer Revision: 3/17/2006 1
2 ASC X12 Purchase Order Mapping Version Interchange Control Header IS A ISA01 I01 Authorization Qualif.M ID 2/2 ISA02 I02 Authorization Info M AN 10/10 ISA03 I03 Security Qualif. ISA04 I04 Security Info M AN 10/10 ISA05 I05 Interchange Qualif ISA06 Sender s Network ID M AN 15/15 I06 Constant 00 Constant spaces Constant 00 Constant spaces Constant ZZ Network assigned ID of the sender ISA07 I05 Interch ID Qualif ISA08 IO7 Receiver s ID M AN 15/15 ISA09 I08 Interchange date M DT 6/6 ISA10 I09 Interchange time M TM 6/6 ISA11 I10 Interch Stand ID M ID 1/1 ISA12 I11 Version Number M ID 5/5 Network assigned qualifier Network assigned Receiver s ID YYMMDD HHMM Constant U Constant ISA 13 I12 Interchange control M N0 9/9 Sequentially assigned number ISA14 I13 Acknow Requested M ID 1/1 Constant 0 ISA15 I14 Test Indicator M ID 1/1 T = Test data P = Production ISA16 I15 Subelement separator M ID 1/1 Character used as the subelement sep. ISA*00* *00* *ZZ* *ZZ*XXXXXXX*2321*U*00401* *0*P*>~ Our sender identifiers BGI Sender/receiver id Borders Group UK Vendors Test T Production Test Production Revision: 3/17/2006 2
3 ASC X12 Purchase Order Mapping Version Functional Group Header G S GS Functional ID Code GS Sender s applicat. M AN 2/15 GS Receiver s appl. M AN 2/15 GS04 29 Interch. Date M DT 8/8 GS05 30 Interch. Time M TM 4/4 GS06 28 Control No. M NO 1/9 Constant PO Sender s Application name Receiver s application name YYYYMMD D HHMM Sequentially assigned No. GS Responsible Agency M ID 1/2 GS Version/Release M AN 1/12 Constant X Borders Group sender/receiver id s GS*PO* B*PRI0* *2321*332*X*004010~ Production Borders Group Domestic E Borders United Kingdom Test Borders Domestic ET Borders United Kingdom Revision: 3/17/2006 3
4 ASC X12 Purchase Order Mapping Version Start of transaction segment ST STO1 143 Transaction Set ID M ID 3/3 Constant 850 STO2 329 Control number M NO 4/9 Sequentially assigned number ST*850* ~ Revision: 3/17/2006 4
5 ASC X12 Purchase Order Mapping Version Beginning Purchase Order Segment BEG BEG Purpose Code BEG02 92 P.O. Type Code BEG P.O. Number M AN 1/22 BEG P.O. Date M DT 8/8 Constant 00 See table below Purchase Order Number YYYYMMDD BEG*00*NE* ** Valid Borders Group Type Codes NE - New Order NS - New Order, new store RO - Rush order RE - Planned order SO - Special order Revision: 3/17/2006 5
6 ASC X12 Purchase Order Mapping Version Reference segment to send the Program or Deal Code (if used) REF REF Reference No Qualif. O ID 2/2 Constant PD REF Reference Number C AN 1/30 Program or Deal Code REF*PD*8296! Note: Program or Deal Codes are specific character codes previously agreed upon by BGI and its business partner. If you provide special pricing promotions which we will have to identify in our purchase orders, they will be provided in the REF segment. Back Order Segment CSH CSH Back Order Code O ID 1/1 Y = Yes N = No CSH*Y! Revision: 3/17/2006 6
7 Cancel as of date segment BGI ASC X12 Purchase Order Mapping Version DTM DTM Date/Time Qualifier O ID 3/3 DTM Cancel as of Date C DT 8/8 001 = Cancel if not shipped by YYYYMMDD DTM*001* ! Note: Configure your system to treat our orders as follows with regards to backordering: If CSH = 'Y' and no DTM segment exists, backorder until available; if CSH = 'Y' and DTM segment exists, backorder until the date value of the DTM segment; if CSH = 'N', do not backorder. Do not deliver before, date segment DTM DTM Date/Time Qualifier O ID 3/3 DTM Cancel as of Date C DT 8/8 064 = Do Not Deliver Before YYYYMMDD DTM*064* ! Revision: 3/17/2006 7
8 ASC X12 Purchase Order Mapping Version Name and address segment to send the Bill to SAN N1 N Entity Identifier M ID 2/3 Constant BT Indicates BILL TO N Data Element ID C AN 1/2 Constant 15 Indicates SAN N Std Address No C AN 2/ N1*BT**15* ~ Ship to segment N1 N Entity Code M ID 2/3 N Name C AN 1/35 N ID Code Qualif. C ID 1/2 N ID Code C AN 2/17 ST = Ship to Store Number Constant 15 = Std Address No Standard Address No. N1*ST*0036*15* ~ Revision: 3/17/2006 8
9 X12 Purchase Order Mapping Version Optional Adminstrative Communications Contact (for faxed POs only) PER PER Contact Function Code PER02 93 Name M AN 1/60 PER Communication Number Qualifier PER Communication Number M AN 1/80 Constant «SU» Contact s name Constant «TE» Contact s phone number PER Communication Number Qualifier Constant «FX» PER Communication Number M AN 1/80 Buisiness FAX number PER*SU*Bill McDaniels*TE* *FX* ~ Revision: 3/17/2006 9
10 X12 Purchase Order Mapping Version Purchase Order Base line Description PO1 PO PO PO PO PO Line item id Quantity Ordered Unit of Measure Unit Price Prod ID Qual O AN 1/20 M R 1/9 C R 1/17 O 2/2 ID Assigned ID Quantity Constant EA Retail or Cost IB = Books UP for Media P P P PO Product ID Prod ID Qualifier Prod ID Prod ID Qualifier C AN 1/48 O ID 2/2 C AN 1/48 O ID 2/2 ISBN or UPC EN = EAN, 13 character European Article Number UK PO Product ID C AN 1/48 14 character UPC/EAN code PO1*1*12*EA*15.95**IB* *EN* *UK* ~ Revision: 3/17/
11 X12 Purchase Order Mapping Version Pricing Information Segment CTP CTP Price Multiplier ID Qualif O ID 3/3 CTP Multiplier C R 1/10 Constant DIS Multiplier used to obtain cost from retail CTP******DIS*.42~ Transaction Totals Segment CTT CTT No. of Line Items M ID 3/3 Total ISBN s (PO1) Ordered CTT Hash Total M R 1/10 Total Quantity Ordered The value in CTT01 is a count of PO1 segments, or PO107 fields specifically. The value in CTT02 is the sum of values in PO102. CTT*1*12~ Revision: 3/17/
12 X12 Purchase Order Mapping Version Transaction Set Trailer SE SE01 96 Number of Segments M NO 1/6 Total No. of segments including the ST & SE segments in this transaction SE Control Number M AN 4/9 Sequentially assigned number must be the same as the number in ST02 SE*11*0001~ Functional Group Trailer Segment GE GE01 97 No. of Transaction set M NO 1/6 Total No. of ST segments in the group GE Control Number M AN 4/9 Sequentially assigned number must be the same as the number in GS06 GE*1*1~ Revision: 3/17/
13 X12 Purchase Order Mapping Version Interchange Control Trailer IEA IEA01 I16 No. of Functional Groups M NO 1/5 Total no. of GS segments in the transmission IEA02 I12 Control Number M AN 9/9 Sequentially assigned number must be the same as the number in ISA13 IEA*1* ! Purchase Order Example Revision: 3/17/
14 ISA*00* *00* *ZZ* T *ZZ*xxxxxxxx *041011*0755*U*00401* *1*T*>~ GS*PO* WT*xxxxxxxx* *0755*5*X*004010~ ST*850*50001~ BEG*00*NE* ** ~ CSH*Y~ DTM*001* ~ DTM*064* ! N1*BT**15*148625X~ N1*ST*0025*15* ~ PO1*1*200*EA*39.95**IB* ~ CTP******DIS*.48~ CTT*1*200~ SE*12*50001~ ST*850*50002~ BEG*00*NE* ** ~ CSH*Y~ DTM*001* ~ N1*BT**15*148625X~ N1*ST*0036*15* ~ PER*SU*Bill McDaniels*TE* *FX* ~ PO1*1*12*EA*15.95**IB* *EN* *UK* ~ CTP******DIS*.48~ CTT*1*600~ SE*12*50002~ GE*2*5~ IEA*1* ~ Revision: 3/17/
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