Core Essentials. Publisher Diocese of St. Petersburg Office of Training

Transcription

1 Core Essentials Publisher 2010 Diocese of St. Petersburg Office of Training

2 TABLE OF CONTENTS Topic One: Getting Started... 1 Workshop Objectives... 2 Topic Two: Opening and Closing Publisher... 3 Opening Publisher... 4 Creating a Blank Publication... 6 Understanding the Interface... 8 Using Backstage View Creating a Publication from a Template Closing Publisher Topic Three: Working with Publications Saving Files Opening Files Using the Recent List Using the Pages Pane Closing Files Topic Four: Your First Publication Setting Up Your Business Information Adding Text Adding Building Blocks Adding a New Page Working with Pages Topic Five: Basic Editing Tasks Using Cut, Copy, and Paste Using the Office Clipboard... 37

3 Using Undo and Redo Finding and Replacing Text Topic Six: Using the Page Design Tab Choosing a Color Scheme Choosing a Font Scheme Choosing a Background Using the Template Group Topic Seven: Basic Font Formatting Changing Font Face and Size Changing the Font Color Adding Font Enhancements Using the Font Dialog Topic Eight: Formatting Paragraphs Changing Spacing Setting the Alignment Indenting Text Adding Bullets and Numbering Using the Paragraph Dialog Applying Styles Topic Nine: Working with Objects Inserting Pictures and Shapes Inserting Tables Linking Text Boxes Moving, Resizing, and Arranging Objects Formatting Objects... 86

4 Topic Ten: Formatting the Page Creating Columns Adding Page Numbers Understanding Master Pages Adding Headers or Footers Topic Eleven: Adding the Finishing Touches Checking Your Spelling Previewing Your Publication Printing Your Publication E Mailing Your Publication Topic Twelve: Wrapping Up... Error! Bookmark not defined. Words from the Wise... Error! Bookmark not defined.

5 No matter how one may think himself accomplished, when he sets out to learn a new language, science, or the bicycle, he has entered a new realm as truly as if he were a child newly born into the world. Frances Willard How I Learned to Ride the Bicycle Topic One: Getting Started Publisher is a desktop publishing tool and flexible and powerful authoring software. It goes well beyond what you can produce with word processing software like Word. This course will help you learn to produce high quality publications for both personal and business use.

6 Workshop Objectives Research has consistently demonstrated that when clear goals are associated with learning, it occurs more easily and rapidly. By the end of this workshop, you should be able to: Open and close Publisher Understand the Publisher 2010 interface Use the backstage view to create a new blank publication or a publication from a template Use the backstage view to open files and use the recent list Save publications Setup business information to use in publications Add text and other building blocks Work with pages and the Pages pane Use cut, copy, and paste, as well as the Office Clipboard Undo and redo tasks Find and replace text Use color schemes and font schemes Choose or change the background Use the Template group Format fonts and paragraphs with a variety of features, including styles Use bullets and numbering Insert and work with pictures, shapes, and other objects Link text boxes to create stories that continue on different areas of the page or different pages Create columns Add Page Numbers Understand Master pages Add headers and footers Check spelling Preview, print, or a publication

7 Education s purpose is to replace an empty mind with an open one. Malcolm S. Forbes Topic Two: Opening and Closing Publisher In this topic, you will learn to open and close Publisher. You will also explore the Publisher interface, including the new Backstage view. Finally, you will learn to create a blank publication and a publication using a template. You will also learn how to close Publisher.

8 Opening Publisher Use the following procedure to open Publisher. 1. Select START (or press the Windows key on the keyboard) to open the Start menu. 2. Select ALL PROGRAMS.

9 3. Highlight the Microsoft Office program group. Select MICROSOFT OFFICE PUBLISHER 2010.

10 Creating a Blank Publication When you first open Publisher, you will need to decide what type of publication you need. The New tab of the Backstage view opens to give you several choices. You can open a blank 8 ½ by 11 document in portrait or landscape orientation. There are also options for several other sizes of blank pages. Use the following procedure to create a blank publication: 1. Select the File tab. 2. Select the New tab on the Backstage View. Note that when you first open Publisher, this tab is displayed by default. 3. Select MORE BLANK PAGE SIZES. Step One Step Two Step Three

11 4. Select the size of blank paper you would like. 5. Select CREATE. Step Four Step Five

12 Understanding the Interface Publisher 2010 has a new interface. Publisher 2010 uses the RIBBON interface that was introduced in Microsoft Office 2007 applications. Each TAB in the RIBBON contains many tools for working with your document. To display a different set of commands, click the tab name. BUTTONS are organized into groups according to their function. In addition to the TABS, Publisher 2010 also makes use of the QUICK ACCESS TOOLBAR from the MS Office 2007 applications.

13 Below is the Publisher interface, including the Ribbon, the Page Navigation pane, the Publication window, the Quick Access toolbar, and the Status bar. Quick Access Toolbar Ribbon Page Navigation Pane Publication window Status Bar The Quick Access Toolbar appears at the top of the Publisher window and provides you with one click shortcuts to commonly used functions. You may customize the contents of the toolbar by clicking the arrow icon immediately to the right of the toolbar.

14 By default, the Quick Access Toolbar contains buttons for Save, Undo and Redo. To customize the toolbar, select the arrow next to the Quick Access Toolbar. Add an item to the Quick Access Toolbar by selecting it from the list. You can remove an item by reopening the list and selecting the item again.

15 If you select More Commands, Publisher opens the Publisher Options window. To add a command, select the item from the list on the left and select ADD. Select OK when you have finished.

16 Using Backstage View Select the FILE tab in the Ribbon to open the Backstage view. The Backstage view is where you will find the commands for creating, saving, opening, and closing publications, as well as information about the current publication. The Backstage view includes new interfaces for printing and sharing your publications. The Options command is also available to open a new screen for setting your Publisher Options. Use the following procedure to open the Backstage View. 1. Select the File tab on the Ribbon. Publisher displays the Backstage View, open to the Info tab by default. A sample is illustrated below.

17 Creating a Publication from a Template Templates help to save time when creating a publication. They can also provide consistency across several related publications. The New tab of the Backstage View provides links to several different templates. Some templates are created by Microsoft, while others are submitted by the community. You can use or download these templates at any time. The new publication can be modified to suit your needs. Use the following procedure to create a blank publication from an Office.com template. 1. Select the FILE tab on the Ribbon. 2. Select the NEW tab in the Backstage View. 3. Select a template category. Step One Step Two Step Three

18 4. Select a template. 5. Select DOWNLOAD. Step Four Step Five The Backstage view returns to the background after the new operation is complete.

19 Closing Publisher Use the following procedure to close Publisher from the Backstage View. 1. Select the FILE tab on the Ribbon. 2. Select the EXIT command in the Backstage View.

20 Quick Tip: The New Backstage View can be accessed at any time by selecting the File tab on the Ribbon. Topic Three: Working with Publications This topic will cover some of the specific tasks you can do using the new Backstage view. To open existing files, you can open a file using the Open dialog box or the recent file list. You can also use the Backstage view to close your file. This topic will also introduce the Pages pane to help you navigate through your publication.

21 Saving Files Use the following procedure to save a publication. 1. Select the FILE tab on the Ribbon. 2. Select the SAVE command in the Backstage View. If the publication has not yet been saved, the Save As dialog box opens, so that you can name the publication and select a location to save it. The Save As dialog box is illustrated below. 3. Enter a name for the publication in the FILE NAME field. 4. Use the SAVE IN drop down list to help you navigate to the location where you want to save the file. 5. Select SAVE. Or you can select CANCEL to close the dialog box without saving the publication. The Backstage view returns to the background after the save operation is complete.

22 Opening Files Use the following procedure to open a publication. 1. Select the FILE tab on the Ribbon. 2. Select the OPEN command in the Backstage View. The Open dialog box opens, so that you can navigate to the location of the desired publication and select it. The Open dialog box is illustrated below. 3. Use the LOOK IN drop down list to help you navigate to the location where the file is located. 4. Highlight the publication when you find it. 5. Select OPEN. Or you can select CANCEL to close the dialog box without opening the publication. The Backstage view returns to the background after the open operation is complete.

23 Using the Recent List The Recent tab of the Backstage view allows you to quickly open a publication you have recently used, without having to go through the Open dialog box. The Recent Documents list includes the name and file location of the last several publications you have opened. Use the following procedure to use the Recent Documents list: 1. Select the FILE tab on the Ribbon. 2. Select the RECENT tab in the Backstage View. 3. Select a publication from the RECENT DOCUMENTS list. Publisher opens the selected publication, and the Backstage view returns to the background.

24 Using the Pages Pane Use the following procedure to move to a different page using the Page Navigation pane. 1. Select the thumbnail of the page you want to view.

25 Use the following procedure to collapse the Page Navigation pane. 1. Select the Left arrow next to Page Navigation. Use the following procedure to expand the Page Navigation pane. 1. Select the Right arrow next to Page Navigation.

26 Closing Files The Backstage view includes the Close command, which allows you to close a publication without closing Publisher. Publisher reminds you to save the publication if you have not already done so. Use the following procedure to close a publication. 1. Select the FILE tab on the Ribbon. 2. Select the CLOSE command in the Backstage View to close the current publication. The Backstage view returns to the background after the close operation is complete.

27 If you can dream it, you can do it. Walt Disney Topic Four: Your First Publication In this topic, you will create your first publication. You will learn how to add text and building blocks. You ll also learn how to add a new page and how to work with pages.

28 Setting Up Your Business Information Publisher includes a default set of business information. This is a building block that you can use in your publications. You can set it up once and then it is available in your publication without having to type it again. Use the following procedure to enter the business information: 1. Select the FILE tab on the Ribbon. The Info tab should be displayed by default in the Backstage View. 2. Select Edit Business Information.

29 3. Enter the Name, Job Position or Title, Organization name, Address, Phone, Fax and E mail, and the Tagline or Motto you want to use for your business information. 4. Select Add logo to open the Insert Picture dialog box to add a logo to your business information. In the Insert Picture dialog box, navigate you your logo file on your computer or network and select Insert. 5. In the Business Information set name, give your business information a name if desired. 6. Select Save.

30 Adding Text You must insert a text box to add text to a publication. Once you draw the text box in the desired shape, size, and placement, you can simply begin typing. Use the following procedure to add a text box and enter text. 1. Select Draw Text Box on the Home tab of the Ribbon. 2. The mouse cursor changes to a cross. You can use the cross to line up with the rulers to place your text box. Use the mouse to draw a rectangle on the page in the location where you want a text block. The Text Box can be moved later if necessary.

31 3. Release the mouse to complete the text box. Publisher displays your text box. The text box has handles (the small circles) around the rectangle. It also displays a cursor so that you can begin typing. 4. Enter your text.

32 Adding Building Blocks Building blocks are another way to add content to your publication. Building blocks provide shortcuts to several standard or popular types of content. You do not have to draw a text box for every piece of content you want to include. There are building blocks for titles, side bars, calendars, headings, pull quotes and stories. Use the following procedure to add an item from Page parts as an example of Building Blocks: 1. Select the Insert tab from the Ribbon. 2. Select Page Parts to open the Page Parts gallery. 3. Select an item to add it to the publication.

33 4. Click on any text in the page part to replace the text with your own content. Use the following procedure to use the Building Block Library. 1. Select the Insert tab from the Ribbon. 2. Select the small rectangle next to Building Blocks. 3. Select a category to see the Building Blocks in that category. You can select Home to return to the first page and select a different category.

34 4. Select a Building Block. 5. Select Insert.

35 Adding a New Page You can easily insert a blank page or a duplicate page if the page you are creating includes many of the same features. You can also insert multiple pages at once. Use the following procedure to insert a blank page: 1. Select the Insert tab from the Ribbon. 2. Select the Page tool on the Pages Group. 3. Select Insert Blank Page. Shown here is the Insert Page dialog box.

36 Working with Pages In addition to providing easy navigation, the Page Navigation pane allows you to work with your pages in other ways. You can rename, delete or move the pages from the Page Navigation pane. Use the following procedure to rearrange pages using the Page Navigation pane: 1. Select the thumbnail of the page you want to move. 2. Hold the left mouse pointer down. 3. Move the cursor to the location where you want to move the page. The cursor has an arrow and a small box to indicate that you are moving a page. 4. Let the mouse button go when the cursor is in the desired location.

37 The page remains highlighted in case you want to move it again. Use the following procedure to rename a page: 1. Highlight the page you want to rename in the Page Navigation pane. 2. Right click to display the context menu. 3. Select Rename. Publisher displays the Rename Page dialog box. 4. Enter a name for the Page. This name does not display on the publication; it is only for your reference. 5. Select OK. Use the following procedure to delete a page: 1. Highlight the page you want to delete in the Page Navigation pane. 2. Right click to display the context menu. 3. Select Delete. 4. If there is any content on the page, Publisher displays a warning box. Select Yes to delete anyway.

38 The waste basket is a writer s best friend. Isaac Bashevis Singer Topic Five: Basic Editing Tasks The Publisher 2010 editing tools make editing your publication a breeze. This topic covers how to cut, copy and paste text, as well as using the clipboard task pane. It also explains how to undo and redo tasks and how to find and replace text, such as when you want to change a word or phrase throughout your publication.

39 Using Cut, Copy, and Paste Publisher 2010 makes it easy to adjust your publications, including a new publication based on a template, or a publication started by you or another Publisher user. The cut command deletes selected text from the current location, but allows you to move it somewhere else. The copy command allows you to copy selected text, leaving it in the current location, but also allowing you to include it somewhere else. The paste command allows you to include text you have cut or copied at the cursor s current location. The paste options include keeping the source formatting, merging the formatting, using the destination theme, and keeping the text only. We ll use text only as the paste option for now. Use the following procedure to cut and paste plain text. 1. Highlight the text you want to cut. 2. Select Cut from the Ribbon. 3. Move the cursor to the new location. 4. Select Paste from the Ribbon. Select the Keep Text Only paste option, as illustrated below. If you have formatted your text, you may choose one of the other paste options, if desired.

40 Use the following procedure to copy and paste a text box or other object using the keyboard shortcuts. 1. Click on the text box or object you want to cut to select it, and press the Control key and the C key at the same time. 2. Press the Control key and the V key at the same time to paste it. You may need to adjust the positioning of an object on the page. Just drag it to the new position.

41 Using the Office Clipboard The Office Clipboard stores items you have cut or copied to be pasted in other areas of your document, in other documents, or even in other Office applications. You can store up to 24 different items for easy pasting. The Clipboard Task pane allows you to view these items or quickly use the list to paste the items. Use the following procedure to open the Clipboard Task pane. 1. On the Home tab of the Ribbon, select the small rectangle next to Clipboard.

42 The Clipboard task opens, displaying any items you have cut or copied in this Publisher 2010 session (or the 24 most recent). A sample is illustrated below. Use the following procedure to paste using the Office Clipboard Task pane. 1. Place the cursor where you want to paste text or an object from the clipboard. 2. Click on the item in the Clipboard task pane that you want to paste.

43 Using Undo and Redo If you make a mistake or change your mind about your most recent task in Publisher, you can undo the typing or command. The redo command allows you to return the typing or command results back to your publication. The Undo and Redo commands are so common that they appear on the Quick Access toolbar by default. Use the following procedure to undo their most recent typing or command: 1. Select the Undo command from the Quick Access Toolbar. Use the following procedure to redo the last command or repeat it. 1. Select the Redo command from the Quick Access Toolbar.

44 Finding and Replacing Text Use the following procedure to find and replace one instance at a time of Fair in the sample publication: 1. Select REPLACE from the Editing group on the Home tab of the Ribbon to open the Find and Replace dialog box..

45 Publisher opens the Find and Replace pane. 2. Enter the exact text you want to find in the FIND WHAT field. 3. Enter the replacement text in the REPLACE WITH field. 4. Select FIND NEXT to find the next instance of the item. 5. When Publisher highlights the item, select REPLACE to delete the find item and paste the replace item. 6. Select the X at the top right corner to close the Find and Replace pane.

46 Use the following procedure to replace all instances of an item. 1. Open the Find and Replace dialog box by selecting REPLACE from the Ribbon. 2. Enter the exact text you want to find in the FIND WHAT field. 3. Enter the replacement text in the REPLACE WITH field. 4. Select REPLACE ALL. 5. Select the X at the top right corner to close the Find and Replace pane. Publisher replaces all instances of the item. If your cursor was not at the beginning of the document, or if you have text selected, Word asks if you want to continue searching at the beginning. When finished, Word displays a message indicating how many replacements were made.

47 Design is the fundamental soul of a human made creation that ends up expressing itself in successive outer layers of the product or service. Steve Jobs Topic Six: Using the Page Design Tab The Page Design tab includes many tools to enhance your publication. This topic will explain how to choose color and font schemes for your publication. You ll also learn how to choose a background. This topic also introduces the Template group.

48 Choosing a Color Scheme The color scheme option is a timesaving feature that helps apply color combinations quickly and easily. When you create a new publication from a template, many of the templates allow you to choose the color scheme. You can always change the color scheme later. Below is the color scheme option when creating a new publication from a template. Select the desired color scheme from the Color Scheme drop down list before selecting Create to create your new publication.

49 Use the following procedure to change the color scheme. 1. Select the Page Design tab. 2. Select the desired color scheme from the Schemes group. Publisher previews the new colors before you select it from the color scheme gallery.

50 Choosing a Font Scheme The font scheme option is a timesaving feature that changes the fonts for your entire publication at once. There are two fonts in each scheme: one for headings and one for body text. The font schemes have a name to help identify them. When you create a new publication from a template, many of the templates allow you to choose the font scheme. You can always change the font scheme later. Below is the font scheme option when creating a new publication from a template. Select the desired font scheme from the Font Scheme drop down list before selecting Create to create your new publication.

51 Use the following procedure to change the font scheme. 1. Select the Page Design tab. 2. Select the desired font scheme from the Schemes group. Publisher previews the new fonts before you select it from the font scheme gallery.

52 Choosing a Background Backgrounds are another way to customize the look of your entire publication. Publisher 2010 includes a number of backgrounds to quickly change the look of your publication. You can use a solid fill or a gradient fill. You can also use the Fill Effects dialog box to create a picture, texture, or pattern fill. The selected background is used on the current page of your publication. Use the following procedure to open the Fill Effects dialog box: 1. Select the PAGE DESIGN tab on the Ribbon. 2. Select Background. Select More Backgrounds.

53 Below are the options on the Fill Effects dialog box. Gradient: Texture:

54 Pattern: Picture:

55 Tint:

56 Using the Template Group The Change Template tool allows you to change the template for your publication, but retain the content you have added or customized. If Publisher cannot find a way to use your content on the new template, you can use the Extra Content pane to see what is missing and find a place to insert it. The Options tool allows you to control different options, depending on what type of template you are using. For example, if you are using a newsletter template, the Options dialog box allows you to control how many columns to include in the template. If you are using a greeting card template, the Options dialog box allows you to adjust the greeting card text easily. Use the following procedure to use the Options dialog box: 1. Select the PAGE DESIGN tab on the Ribbon. 2. Select Options. Here are the sample options for a newsletter: Here are the sample options for a greeting card:

57 In the greeting card Options dialog box, you can select one of the categories from the drop down list. Then select one of the messages on the left. You can edit the message on the right. Select OK when you have finished. Use the following procedure to change the template: 1. Select the PAGE DESIGN tab on the Ribbon. 2. Select Change Template. 3. Select the template and indicate the options and select OK. A sample Change Template screen is illustrated below:

58 Type well used is invisible as type, just as the perfect talking voice is the unnoticed vehicle for the transmission of words, ideas. Beatrice Warde Printing Should Be Invisible Topic Seven: Basic Font Formatting Publisher 2010 allows you to enhance your text in many ways. In this topic, we ll discuss the different types of formatting, as well as cover the most basic types of formatting your words. This includes the font face, size, and color, as well as adding font enhancements like bold face and italics. We ll also discuss how to use the Font dialog box to change many of these features at once.

59 Changing Font Face and Size You can easily change the font face to any font installed on your computer. You can use the Font group on the Ribbon, or you can use the context menu that appears when you select text. The Font face list includes the most recently used fonts first, then the other fonts installed on your system in alphabetical order. The font size is measured in points, which is unit of measure in typography. Use the following procedure to change the font face and size using the Ribbon tools. 1. Highlight the text you want to change to select it. 2. Select the arrow next to the current font name to display the list of available fonts.

60 3. Use the scroll bar or the down arrow to scroll down the list of fonts. 4. Select the desired font to change the font of text. 5. With the text still selected, select the arrow next to the current font size to see a list of common font sizes. 6. Use the scroll bar or the down arrow key to scroll to the size you want and select it. You can also highlight the current font size and type in a new number to indicate the font size you want.

61 Use the following procedure to show the font context list that appears when you select text. 1. Select the text you want to change. 2. A very faint context menu appears. Move your mouse over the menu to make sure it stays visible. If you don t see it, you can always right click the mouse to make it appear. 3. Select the new font face or font size just as you would on the Ribbon.

62 Changing the Font Color You can choose any color for your text. The font group includes a gallery to choose one of the following for your font color: Scheme Colors Includes a palette of colors based on the publication's current color scheme. Standard Colors Includes a palette of 8 standard colors. Recent Colors Includes colors you have recently used. More Colors Opens the Colors dialog box to choose from more colors or to enter the values for a precise color. Fill Effects Allows you to select a tint. Sample Font Color Allows you to make the text the same color as another object on the page. Use the following procedure to select a color for their fonts from the gallery. 1. Select the text you want to change. 2. Select the arrow next to the Font Color tool on the Ribbon to display the gallery. Or select the same tool from the context menu (appears when you select text or by right clicking). 3. Select the color to change the font color.

63 Use the following procedure to view the Colors dialog box. 1. Select the text you want to change. 2. Select the arrow next to the Font Color tool on the Ribbon to display the gallery. Or select the same tool from the context menu (appears when you select text or by right clicking). 3. Select MORE COLORS to open the Colors dialog box.

64 In the Standard Colors dialog box, simply click on the color and select OK to use that color. In the Custom Colors dialog box, you can click on the color, or you can enter the red, green, and blue values to get a precise color. When you have the color you want, select OK.

65 The PANTONE tab allows you to enter or find a PANTONE color. Select a Color type from the drop down list. Enter the PANTONE number in the Lookup field and select Find. Or you can click on the color wheel. Select the color from the Swatch list and select OK.

66 Adding Font Enhancements You can choose several enhancements for your text. The font group on the Ribbon and the font context menu allow you to easily change the font to: Bold Italic Underline Subscript Superscript Use the following procedure to add a font enhancement. 1. Select the text you want to format. 2. Select the enhancement tool from the Ribbon or the right click context menu.

67 Using the Font Dialog The Font dialog box allows you to control several aspects of font formatting at one time. The Open Type options are available for some fonts. Use the following procedure to open the Font dialog box. 1. Select the text you want to format. 2. Select the square at the bottom right corner of the Font group in the Ribbon.

68 Shown here is the Font dialog box. Set the Font Face, Style, Size, Underline, Color, Effects and Open Type features, if applicable. Select Apply to preview your changes. Select OK to apply the changes and close the dialog box.

69 People who love ideas must have a love of words. They will take a vivid interest in the clothes that words wear. Beatrice Warde Topic Eight: Formatting Paragraphs Paragraph formatting controls the look and feel of an entire paragraph. In this topic, we ll discuss how to change the spacing of your text, both the line spacing and the space in between paragraphs. We ll also address setting the alignment and indents. This topic will explain how to add bullets and numbering. Finally, you ll learn how to apply styles.

70 Changing Spacing The Line Spacing options allow you to change the amount of space between lines in a paragraph. You can also add extra space before and/or after a paragraph to give your document a professional look. This tool also allows you to align your text to baseline guides, which you can view from the View tab. Use the following procedure to adjust the line spacing using the Line Spacing tool on the Ribbon: 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Line Spacing tool from the Ribbon. 2. Select one of the following options: 1.0 single spacing 1.50 One and a half line spacing 2.0 double spacing 2.5 two and a half line spacing 3.0 triple spacing

71 Use the following procedure to add or remove space before or after a paragraph. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Paragraph Spacing tool from the Ribbon. 2. Select one of the following options: None 8 points 10 points 12 points

72 Setting the Alignment You can align your text to the left, to the right, or in the center. You can also justify the text. In the Text Box Tools tab, there are also options for aligning text to the top, middle, and bottom of a text box. Use the following procedure to adjust the alignment for the paragraph. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the desired alignment tool from the Ribbon. You can also select multiple paragraphs by selecting the text. Use the following procedure to adjust the vertical alignment. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), Select the Text Box Tools Format tab. 2. Select the alignment you want to use.

73 Indenting Text There are a few different kinds of indents: You can indent a whole paragraph. You can indent the first line of a paragraph (1 st Line indent). You can create a hanging indent, such as for bulleted information or Notes. You can create quotation indents. You can create custom indents You can create indents using the tools on the Ribbon or by using the Paragraph dialog box. Use the following procedure to add a whole paragraph indent. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Indent tool from the Ribbon. You can also select multiple paragraphs by selecting the text. Use the following procedure to use the ruler to create indents: Place your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected). On the ruler, Publisher includes some icons that show the indents of the selected paragraph. The left icons control the left indent. The right icon controls the right indent. 1. Drag the icons to match the desired indent. Release the mouse to adjust the indent. The top and bottom left icons can be moved separately.

74 Adding Bullets and Numbering Publisher 2010 provides several options to easily create lists. You can even use a custom bullet for a bulleted list. For numbered lists, you can choose from several different options and even control where your list starts. Use the following procedure to create a simple bulleted or numbered list. 1. Select the paragraphs you want to turn into a bulleted or numbered list. 2. Select the Bullets or Numbering tool from the Ribbon. Use the following procedure to open the Bullets and Numbering dialog box: 1. Select the arrow next to the Bullets tool or the Numbering tool on the Ribbon. 2. Select the Bullets and Numbering option from the menu.

75 Using the Paragraph Dialog The Paragraph dialog box allows you to adjust the line and paragraph spacing, indents, tabs, and how your text flows from column to column or page to page. Use the following procedure to open the Paragraph dialog box: 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the small rectangle next to Paragraph on the Ribbon.

76 Applying Styles Styles include a number of font characteristics, as well as paragraph formatting. Styles allow you to quickly apply the same format to different text in your publication. Styles also give your publication a consistent and professional look. Shown here is how to use the Style gallery to apply a style. 1. Select the text you want to format, or simply place your cursor in the word or paragraph you want to format. 2. Open the Style Gallery by selecting the Styles tool. 3. Select the desired style to apply it to the current word or paragraph.

77 Shown here is the New Style dialog box.

78 I've never seen bad drawing destroy a good idea. On the other hand, I've never seen a good drawing save a bad idea. Paul Conrad Topic Nine: Working with Objects In addition to text boxes and building blocks, you can add other objects like pictures, shapes, and tables. This topic will explain how to insert the other objects. It will also explain how to link your text boxes so that you can continue a story on a different page. This topic also explains how to move, resize, and arrange objects, as well as how to change the style and effects of objects.

79 Inserting Pictures and Shapes You can insert a picture file from your computer or another device, such as a digital camera. You can also draw a number of standard shapes in your publication. Clipart is a third option for illustrating your publication. Use the following procedure to insert a picture: 1. Select Picture from the Objects group on the Home tab. You can also select the Insert tab first; then select Picture. 2. Navigate to the picture file you want to insert on your computer or device using the Look In area of the Insert Picture dialog box. When you have selected the appropriate file, select Insert.

80 Use the following procedure to draw a shape in the publication: 1. Select Shapes from the Objects group on the Home tab. You can also select the Insert tab first; then select Shapes. 2. Select the type of shape you want to draw from the Shapes gallery.

81 3. Click on the page and drag to draw the shape. Release the mouse when the shape is the size you want.

82 Use the following procedure to insert clip art. 1. Select the Insert tab on the Ribbon. 2. Select Clip Art. 3. In the Clip Art pane, enter a keyword for an image you would like to find and select Go. Publisher display any matching media. 4. Click on an image to insert it.

83 Inserting Tables Use the following procedure to insert a table. 1. Select Table from the Objects group on the Home tab. You can also select the Insert tab first; then select Table. 2. Highlight the desired number of columns and rows. Click the mouse when the desired number of columns and rows are highlighted to insert the table. Use the following procedure to open the Create Table dialog box. 1. Select Table from the Objects group on the Home tab. You can also select the Insert tab first; then select Table. 2. Select Insert Table.

84 3. Enter the number of rows and columns. You can use the up and down arrows to adjust the number. 4. Select OK. Use the following procedure to move a placeholder or object. 1. Click on the placeholder or object to select it. The item has white circles around the border to show that it is selected. 2. You can move the placeholder by dragging it to the new location. You can also use the arrow keys to move the object more precisely.

85 Linking Text Boxes The story you started on page one doesn t fit, and you plan to continue it on page four of your newsletter. How do you get the text to flow? You can connect the text boxes and Publisher will flow the text automatically. You can also link text boxes on the same page. Use the following procedure to link two text boxes. 1. Select the text box with text that does not all fit into the current size of the text box. Publisher displays three dots on the right near the bottom of the text box to indicate that not all of the text is displayed. 2. Select the three dot icon. Indicates not all text is shown The cursor changes to an icon that looks like a full pitcher with a down arrow.

86 When you move the cursor to a blank space or another text box, the cursor looks like a pitcher that is pouring. 3. Click the mouse to create a new text box that is linked to the first text box.

87 Moving, Resizing, and Arranging Objects You can easily move any object if it does not appear exactly where you want or you change your mind about the right location for it. You can also change the size You may have many objects layered together to get the right look. You can arrange the objects so that a different one appears on top. You can even group related objects together to make them easy to move or copy. There is also a tool to help align objects to each other. A text box is used in this example, but the same procedure applies for pictures, tables, and other objects. Use the following procedure to move an object. 1. Click on the object to select it. The cursor changes to a cross with arrows on all sides. 2. Drag the object to the new location. Publisher includes guides to help you place the object precisely. These appear as the pink lines in the following illustration. 3. Release the mouse to place the object. Use the following procedure to resize an object. 1. Click on the object to select it. 2. Click one of the object handles. To resize the width, choose a side handle. To resize the height, choose a top or bottom handle. To resize both height and width, choose a corner handle. Drag the handle until the object is the desired size.

88 Shown here is the Arrange group on the Drawing Tools tab of the Ribbon. Wrap text controls how text in a text box wraps around a nearby (or overlapping) object. Bring forward brings the selected object forward in a stack of layered objects. Send backward sends the selected object back in a stack of layered objects. Align helps you to align a group of selected objects. Group connects a number of selected objects to treat them as one object. Ungroup disconnects a group of connected objects. Rotate adjusts an object around an axis. You can rotate or flip 90 degrees or another setting.

89 Shown here is the Size group on the Drawing Tools tab of the Ribbon. Use the up and down arrows or enter a precise measurement for the object height. Use the up and down arrows or enter a precise measurement for the object width. The Measurement option opens the Measurement pane to help you size and position objects precisely. The small rectangle next to Size opens the Format Text box or Format Object dialog box.

90 Formatting Objects The additional tabs on the Ribbon that display when you are working with objects include several tools to help you format your objects. Use the following procedure to use the Drawing Tools tab. 1. Select a shape or text box. 2. Select the Drawing Tools tab. Use the following procedure to use the Picture Tools tab. 1. Select a picture. 2. Select the Picture Tools tab.

91 Many things difficult to design prove easy to performance. Samuel Johnson Topic Ten: Formatting the Page In this topic, you ll learn how to create columns. You ll also learn about master pages and how to add page numbers, as well as other headers and footers.

92 Creating Columns You can easily format a text box with a multiple columns. The Columns Tool on the Text Box Tool Tab of the Ribbon includes several popular options to quickly add columns. Or you can open the Columns dialog box to set more advanced options for columns. Shown here is the Columns tool. Shown here is the Columns dialog box.

93 Adding Page Numbers You can insert page numbers in the left, center, or right of the top or bottom of the page. You can also insert a page number into a text box you have added. Use the following procedure to add a page number. 1. Select the Insert tab on the Ribbon. 2. Select the Page Number tool. 3. Select the page number option you want to use.

94 Understanding Master Pages Master Pages are a little like a background. They contain page elements that you want to appear on multiple pages. You can insert a common object (such as a logo, or even text boxes) to the master page and position the object where you want it to appear on multiple pages. You do not add the content that is different from page to page on a master page. When you add headers and footers, they automatically go to the master page. You can have one master page or many. You can also choose not to use a master page for one or more pages in your publication to have a different layout for one page. Explain how master pages can provide consistency in your publication by providing background elements, including headers and footers, and other consistent objects. Let s say you had a four page user reference done in a two page spread, and you wanted to include the company logo on the even pages. You could create a Master Page B (which you can name anything) and apply it to pages 2 and 4. Master Page A Page 1 Page 3 Master Page B Page 2 Page 4

95 Shown here are the master page options.

96 You can quickly apply another master page by selecting it from the list. Or you can select Apply Master Page to open the Apply Master Page dialog box to apply the master page to multiple pages at once. Use the following procedure to edit master pages. 1. Select the Page Design tab from the Ribbon. 2. Select Master Pages. 3. Select Edit Master Pages. Publisher opens the Master Page for editing.

97 The tools on the Master Page tab allow you to add master pages, select a one or two page spread, delete, duplicate or rename master pages, and insert header and footer content, including the page number, date, and time. You can use the other tabs to insert additional content for the master page. Remember that these objects will appear on every page that applies that master page. Use the following procedure to send a selected object to a master page. 1. Select an object you have added to a content page. 2. Select the Page Design tab from the Ribbon. 3. Select Master Pages. 4. Select Send to Master Page.

98 Adding Headers or Footers When you add a header or footer to a publication, you are adding content to the master page. Publisher creates a text box at the top or bottom of the page, based on the page size and layout. Use the following procedure to add the date to the header. 1. Select the INSERT tab from the Ribbon and select the HEADER tool from the Header & Footer group. 2. Select Insert Date from the Master Page tab.

99 Use the following procedure to switch to the footer and insert the time: 1. Select Show Header/Footer. 2. Select Insert Time.

100 Quick Tip: Make sure to review your publication carefully before you share it. Spell checker does not check every kind of mistake. Topic Eleven: Adding the Finishing Touches You ve added some nice features to your publication. Now it s time to add the finishing touches. This topic will explain how to check your spelling and preview the publication. It also covers how to print and e mail a publication.

101 Checking Your Spelling Publisher 2010 can check your spelling as you type. Any misspelled or suspect words are marked with a wavy red underline. You can use the right click context menu on these suspect words to easily correct them. You can also use the Spelling tool on the Ribbon to check your spelling. The following example uses a misspelling of the word information. 1. Right click on a misspelled word to display the context menu.

102 Use the following procedure to use the Spelling tool. 1. Select SPELLING from the PROOFING group in the REVIEW tab of the Ribbon. Or select SPELLING from the context menu of a misspelled word. Discuss the buttons on the Spelling dialog box. The Ignore button allows you to keep the word as the current spelling, but only for the current location. The Ignore All button allows you to ignore the misspelling for the whole publication. The Add allows you to add the word to your dictionary for all Publisher documents. The Suggestions area lists possible changes for the misspelling. There may be many choices, just one, or no choices, based on Publisher s ability to match the error to other possibilities. The Change button allows you to change the misspelled word to the highlighted choice in the Suggestions area. You can highlight any word in the Suggestions area and select Change. The Change All button allows you to notify Publisher to make this spelling correction any time it encounters this spelling error in this document. The Options button allows you to set the options to have Publisher automatically correct certain types of errors.

103 Previewing Your Publication The new Publisher 2010 Print tab in the Backstage View allows you to preview your document before printing it. Use the following procedure to open the Print tab of the Backstage View to preview the document. 1. Select the FILE tab on the Ribbon. 2. Select the PRINT tab in the Backstage View. Navigation Tools Zoom Tools

104 Printing Your Publication The new Publisher 2010 Print tab in the Backstage View allows you to easily set your printing options and print your publication. Discuss the buttons on the PRINT tab of the Backstage View. The PRINT button allows you to print the document using the current settings. The COPIES field allows you to print one or more copies of the document. The PRINTER allows you to select a different printer. The printer properties allows you to set the properties for that printer. The SETTINGS tool allows you to select different pages of your document. The PAGES field allows you to specify a custom page range to print. The other SETTINGS control additional settings for print, such as one or two sided printing, whether multiple copies are collated, the orientation, the paper size, the default page margins, and how many pages to print per page. There is an option to print in color or grayscale.

105 E Mailing Your Publication The new Publisher 2010 Share tab in the Backstage View allows you to easily send the current publication using your default e mail application. You can send it as an attachment or you can create an HTML e mail from the page or pages of the publication. Use the following procedure to open the Share tab in the backstage view: 1. Select the FILE tab on the Ribbon. 2. Select the SHARE tab in the Backstage View.

106 Create professional quality publications either from scratch or using a number of Office.com templates Use the new Backstage view to easily create, open, print, and share your publications. Enhance the look of your publication by formatting fonts, paragraphs, and objects. Use styles to ensure consistent formatting throughout your document. Use the powerful page formatting tools to create eye catching effects.

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