SPECIAL eportfolio USER GUIDE (STUDENT) Scholarship Application

Transcription

1 SPECIAL eportfolio USER GUIDE (STUDENT) Scholarship Application President Emeritus Professor Poon Chung-kwong Scholarship 2011/12 Page 1

2 CONTENTS Page 1 Login 3 2 Upload file(s) to <File Management> 4 3 How to apply for President Emeritus Professor Poon Chung-kwong Scholarship Create a showcase Add contents to Welcome Tab Page Add contents to Journal Tab Page Add contents to Documents Tab Page Preview your showcase Submit your application 14 4 Check your application status 18 5 Technical Support 18 Page 2

3 1) Login Student login page at Student Number / NetPassword The first three times you login eportfolio, you will be taken to a guided tour. Page 3

4 When you login eportfolio the fourth time onwards, you will see the mypage. > A very good index page for you to find things available in your eportfolio. Key items are grouped under the 3 columns, namely, DON T MISS, ALERT and TASK. 2) Upload file(s) to <File Management> Before creating your showcase, you have to upload your artifacts (e.g. all your supporting documents for scholarship application) to <File Management> of eportfolio. Click mytools > File Management from the menu bar. a b c Go to mytools > File Management 1. If you haven t uploaded any files to file management before, you need to upload at least one file to be inserted in your showcase. 2. Click Browse button and select the file from your local PC that you want to upload. 3. Click Open button when you have selected the file. (You can select more than one file at a time). Page 4

5 4. Click Upload button and you will see the selected file in the table. 5. You may add tag (All-round Development) to your uploaded file(s), e.g. Teamwork. (Adding tag here can help you search your artifacts in eportfolio in the future) 6. Click Save to save the tag in the pop-up window. 7. The file has been uploaded with the tag of Teamwork successfully. 8. By repeating above steps, you may upload more files to File Management. Page 5

6 3) How to apply for President Emeritus Professor Poon Chung-kwong Scholarship 3.1) Create a showcase Click myshowcase > Showcase from the menu bar. Click Add button to create a new showcase. In the pop-up window, please select Scholarship Application on the field Create from template when creating your showcase. Enter showcase name (e.g. Showcase for Scholarship Application) Page 6

7 Click Create You may find the showcase you just created as shown in the showcase list. > You may now start editing your showcase > Click the radial button and click EDIT You may find 3 tab pages on your showcase. Click EDIT button to add contents to your showcase (Students may add more tab page to enrich your showcase, if necessary.) Page 7

8 3.1.1) Add contents to Welcome Tab Page You may edit this field which will be displayed on every page of your showcase. You may click here to download sample pictures. Click here for help if you don't know how embed a video link. Click Save and Preview button to preview what you added in this tab page of showcase Page 8

9 3.1.2) Add contents to Journal Tab Page In the following text-editor: Please write in around 500 words on how you have benefitted from participating in community services and/or promotion of Chinese culture. You may rename your showcase. You may click Save and Preview button to preview what you have added in this tab page of your showcase. Once you have finished your writing, move on to prepare your Documents part. Page 9

10 3.1.3) Add contents to Documents Tab Page On this tab page, you have to provide: Photocopies of PolyU academic reports, all available certificates and other documents supporting your application should be attached. You can also include photos, videos and others to demonstrate your achievements. (Proven records on accomplishment in community services and/or Chinese culture should be provided) Click Add Artifact Search by: i) Tag and by Type of Artifact ii) Tag iii) Type of Artifact Type: i) Journal ii) File iii) Showcase Search artifacts (including all the files you previously uploaded in File Management - Please view guidelines on Upload file(s) to <File Management> under Section 2 on Page 4) from your eportfolio by different searching criteria. In this case, I search artifacts by Type of Artifacts and File. Click Search Page 10

11 The list of artifacts will be shown below > Select the file you want to add and click Next Add a summary to describe your artifact You may rename the name of artifact You may add a description here. Tick here means SAO colleague can click the link to view your original artefact. Click Add button if everything is ready Page 11

12 The artifact will be added to your Documents tab page By repeating the above steps, you may add more artifacts. Page 12

13 3.2) Preview your showcase Click Preview button to preview your showcase A pop-up window will be displayed and you may view the contents of different tab pages by switching between tabs. Page 13

14 3.3) Submit your application After you have finished your showcase, you may apply the President Emeritus Professor Poon Chung-kwong Scholarship. Click myshowcase > Showcase from the menu bar again. Select the showcase you want to submit for this scholarship application. Click Apply Select President Emeritus Professor Poon Chung-kwong Scholarship 2011/12. Click Select button. Page 14

15 Fill in the necessary information in the application form. Click Add button if you would like to append more records. Check this box to do the declaration. Click Submit Button when you have finished this form. Page 15

16 Before submitting your application, the system will ask if you have uploaded your essay with all your supporting documents in the selected showcase. Click Yes if everything is ready. You may also seek for reference / recommendation by clicking this button. (Optional) Or you may click No, I will submit your application now. (Your application will be submitted) Page 16

17 If you want to seek for reference / recommendation, please input the User ID/NetID (i.e. sachantm) of the reference. (Make sure you input the correct User ID/NetID of the reference. Otherwise, warning message will be prompted.) You may add some messages to the referee. Click Close & Submit button and your application will be submitted. Page 17

18 4) Check your application status You may view your application status in the History of Showcase Submission, which is located at the bottom of this page. A record here means you have submitted your application already. Last Submission date can be found here. Before the submission deadline, you may click the name of application and edit your application details & submit your application again, if necessary. (The re-submitted entry will replace the previous version.) You may view the feedbacks from Referee / SAO by clicking the View button here. (Once Referee / SAO have given feedbacks to you, the button will be changed to View.) 5) Technical Support If students encounter any technical problems when using SPECIAL eportfolio system, please try to attach screen shots with the error messages and send it to Student Affairs Office (SAO) for follow-up. In addition, you may wish to leave your contact phone number such that SAO staff can respond to you directly. SPECIAL.eP@polyu.edu.hk Page 18