Version Enhancements Resolved Issues Known Issues Additional Information

Transcription

1 LAW PreDiscovery Version Enhancements Resolved Issues Known Issues Additional Information

2 LAW Prediscovery version LexisNexis All rights reserved. No part of this work may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage or retrieval system, without permission. While the information contained herein is believed to be accurate, this work is provided "as is," without warranty of any kind. The information contained in this work does not constitute, and is not intended as, legal advice. LexisNexis and the Knowledge Burst logo are registered trademarks of Reed Elsevier Properties Inc., used under license. LAW PreDiscovery, is a registered trademark, Concordance is a registered trademark, and CaseMap is a trademark of LexisNexis, a division of Reed Elsevier Properties Inc. Other products or services may be trademarks or registered trademarks of their respective companies. LAW PreDiscovery Version: LAW Prediscovery Release Date: October 20, 2011

3 The LAW PreDiscovery provide a list of new features, resolved issues, and known issues in the current LAW PreDiscovery release and all previous releases. The known issues may be addressed in an update or other future release of LAW PreDiscovery. Enhancements Describes enhancements in the current release and in all previous releases of LAW PreDiscovery. Resolved Issues Describes resolved issues in the current release and in all previous releases. Known Issues Describes known issues in the current release and in all previous releases. Additional Information Provides release history, including version numbers and release dates. Related Topics User Guides and Enhancements This topic lists product enhancements introduced in the current and previous releases of LAW PreDiscovery. Version There are no new features in this release. Version

4 4 LAW PreDiscovery New Features Administration The ability to delete SQL databases from the server on case deletion may now be disabled with an ini setting. See help file for details. Batch Processing The machine name of the station processing a document during batch processing is now stored in the BatchStation field. Note: This is only supported in ED-enabled cases. Early Data Analyzer Early Data Analyzer module is now available ( This module allows early culling and analysis to reduce data sets prior to processing with LAW. Note: This module requires an additional license. A new setting was added to restrict language identification to the most commonly encountered languages. Metadata extraction capabilities have been enhanced for the. Custom metadata fields may be extracted from PDF and MS Office Files (Word, Excel, and PowerPoint). EXIF metadata may be extracted from TIFF/JPEG files. Detection of comments and tracked changes is available for Word/Excel files. Detection of hidden sheets, rows and columns is available for Excel files. A new Metadata settings category was added to allow configuration of these settings. Note: None of these enhanced metadata properties are stored in the main document table, they are stored as extended properties in an alternate storage schema. Because of this, they are not visible in the grid displays in column format. They must be viewed in grids by enabling the extended property view (View -> Extended Properties or new toolbar button). The elapsed time taken to process an import session is now displayed in the session browser dialog. The machine name of the station performing an import is now stored in the ImportStation field. ThreadID field was added to the ED Template. This field can be used to group message threads together. Note: This field is currently only supported for MS Outlook. Exports Concordance exports now support the creation of load files for the Concordance Native Viewer (CNV). Support for CNV must be enabled from the configuration dialog.

5 5 Licensing Undocked keys can now be created without an internet connection. Note: This requires special authorization from LexisNexis to enable support for this functionality on the master key. Keys with this functionality enabled are not backward compatible with previous versions of the software. Modifications Accuracy and performance of language analysis has been significantly improved. Modified logic used to detect embedded images in Outlook messages than can significantly improve import speed in certain situations. The 'Preserve X.400 addresses' setting is now enabled by default. The memo title header was removed from s extracted from Lotus Notes stores. Note: This header was only present in version 5.9. Grid Views Second confirmation on grid view save was removed. Version New Features Distributed processing is now available in the. This feature can be enabled from the 'General' settings. Distributed processing is only available for SQL cases, and LMC must be properly configured to create a distributed import. Embedded images in RTF content can now be extracted from Lotus Notes s. This feature can be enabled from the ' ' settings. Extracted images will be treated as normal attachments (ie. Not rendered in the HTML output). Hidden text can now be detected in Word, Excel, and Powerpoint documents during imports. This feature can be enabled from the 'Text Extraction' settings. If hidden text is detected, the document will be flagged (HiddenText field), and the detected hidden text will be inserted at the top of the extracted text for easy review. Language detection is now available in the. This feature can be enabled from the 'Text Extraction' settings.

6 6 LAW PreDiscovery Meeting items in Lotus Notes mail stores are now rendered with a customized template specific to meetings, instead of the standard template. Support has been added for AOL, MSN, and Yahoo instant message archives. Theses archives will be rendered to HTML for display during the import process. Support has been added for Outlook Express mail stores (*.dbx). Outlook Express is not required. Messages extracted from OE stores will respect the same output setting as Outlook messages. Exports A new option is available in the EDRM XML export settings to link to images and files in their current location. A new option is available in the Summation export to include token for s extracted from mail stores. Modifications Deduplication The Deduplication Utility was updated to handle connection drops for SQL cases. Grid Views If a user modifies the current view in a grid, and has not saved it before exiting the grid, the Manage Grid Views dialog will now appear instead of a simple save prompt. This will allow the user to see the active grid view before saving, and create new ones. Management Console Jobs in the management console (LMC) are now separated into two types, standard "Batches" and "ED Imports". OCR Several performance enhancements were made for the ABBYY OCR engine (30-50% faster). System Microsoft.NET Framework 4.0 is now required to run LAW PreDiscovery. TIFF/E-Print

7 7 The edrawings Viewer source application now references the 2011 version. It will no longer work with previous versions. User Interface The Reports button is now disabled unless the user has an Admin license in the current session. Version New Features Administration Implemented consistent database reconnect behavior for SQL cases in the following areas of the application: batch processing, imports, exports, and several key manual operations. This allows LAW to automatically reconnect when a SQL connection is lost during a session. While performing automated processes (import, export, batch), if a SQL connection is lost, LAW will wait indefinitely for the SQL connection to be restored before resuming processing. Batch Update The batch update process was modified to improve performance significantly on large updates. dtsearch engine was updated to version See ReleaseNotes765.html for details. The default source application for MSG files (filetype=148) has been changed to the "Shell Printer" to allow for increased print speeds. This change applies when creating new file type management databases. If the database already exists, it must be edited manually to apply this change. Imports Select All and Clear All buttons have been added to the Import Fields dialog for Summation and EDRM load file imports. Columns can now be sorted ascending or descending by clicking the column header. Log Viewer Error logs for LAW case and load file imports are now stored in the case folder ($Logs\Import) and will be displayed in the Log Viewer.

8 8 LAW PreDiscovery Management Console Improved handling of stalled client machines during a distributed batch processing job. Client node names will turn red and will be restarted automatically if they are stalled longer than the amount of time listed in the new "Auto Restart Client" LMC setting (Tools -> Options). A client can also be manually stopped and restarted using the End Process button located on the client details panel. Client activity times are now reported in GMT for consistent logging regardless of client station's time zone. Note: The job start time is still displayed in the time zone of the station that created job, but the actual job start time is based on GMT to allow clients to start at the expected time for jobs scheduled to start in the future regardless of current time zone on the client station. Reporting Modified the Session Report to more accurately summarize the record types imported into the LAW case. Run Command Minor SQL server related performance improvements made to the TextPathExtractor command. Searching The "Max Files to Retrieve" full text search setting default for new cases has been changed from 500 to 0 (unlimited). TIFF/E-Print If documents have been processed in alternate time zones, or a time zone different than the current, the TIFF/E-Print process will prompt the user to synchronize the time zones during processing by changing the current time zone during processing. This is required in many cases to ensure that date/time fields within documents that may contain dynamic date fields (ie. MSG s, office documents, PDF files, etc.) match the desired time zone in the paper or TIFF output. User Interface A button to launch the View Reports dialog has been added to the toolbar on the main form (to the right of the Export Utility button). Modifications

9 9 Administration Cases can now be deleted from SQL Server when removing cases from the case list. The option to back up the case prior to deletion is available. Top-level folders and all sub-folders below them can now be deleted from within LAW using the folder deletion function. A date range filter for s has been added to the Exclusion settings. The now supports MBOX archives. The time zone used when importing electronic files can now be specified from the ED Loader General settings ("Time Zone Selection" section). The "Translate date fields to universal time (GMT)" setting will be disabled for new cases as the new time zone setting replaces it. However, it will still be available for legacy cases for backward compatibility. The time zone chosen for processing will be stored in a "TimeZoneProc" field (created automatically in new cases only). Exports Native files can now be optionally included at the document level for image+native exports based on a tag field. The "Include native for tagged documents only" setting on the Advanced tab controls this functionality. Page markers can now be specified and applied to OCR and Printed text (upper left corner) during the export process. The "Insert page markers in text" setting is located in the Text Options dialog. Help A new online help system has been added (requires Internet access). In addition to an online version of the help file, it contains tutorials and information on training. To access this new help system, select Help -> Online Answer Center from the main form or the export utility. Imports Existing images in a case can now be replaced using the Import -> Image Replacement Load file feature. There is an option to rename the original instead of replacing it available. Supported load files are *.LFP, *.OPT, and *.LOG files. Numbering Page-level numbering now suppports a "++" suffix syntax to auto-increment a document at the page level using a document level index field as the seed (ie: "&[<FieldName>]+ +").

10 10 LAW PreDiscovery The "Allow parent/attachment families to span across sections" option has been added to control whether rolling numeric sections span across document families. Searching In addition to the grid views, query results can now be sent directly to the Batch Process, Export Utility, Batch Update, or Report Viewer using the "Send Results To" option on the Query Builder form. TIFF/E-Print Microsoft Office 2010 is now officially supported. Note: The use of on a machine with Outlook 2010 (64-bit version) is not yet supported. Version New Features Exports Records for native files that do not have an associated file in LAW can now optionally be included in native exports by selecting the 'Include records without files' option under the 'Include Native Files' setting on the Formats/Documents tab of the Export Utility. Text files (or content if embedded) can now optionally be excluded during exports at the record level by selecting the 'Omit text for tagged documents' option on the Text Options configuration dialog of the Export Utility. Imports A character encoding option is now available in the delimited text import. Auto-detection of the selected load file will be performed when a file is selected for import. LAW can auto-detect between Unicode, UTF-8 (requires BOM), and standard ANSI (ISO ) automatically. If another encoding is used, it must be set manually. OCR Support for the ABBYY FineReader OCR engine is now available. The ABBYY engine includes support for CJK (Asian) languages and PDF/A output. Note: This requires an additional license. Please contact your sales representative for purchase information. Reports New reports were added to the new reporting engine (File -> Administration -> View Reports). The following reports are now available: Deduplication Report, Page Properties (source, size, and color), and a Tally Report (on a selected field).

11 11 Run Command A new custom command is included to capture the file sizes of text extracted during ED imports. The command will show up as "Capture Text File Sizes" in the Run Command menu. Modifications dtsearch engine was updated to version 7.64, see ReleaseNotes764.html for details. The file identification engine was updated to version Imports The handling of attachments in EDRM imports was modified to force an attachment into the same folder as the parent. EDRM files produced by Encase may place attachments in separate folders than the parent document, which is not permitted in LAW. Reports The new reporting engine can now also be accessed from the external grid display (Tools -> View Reports). The new reporting engine now persists all settings at the case level. The new reporting engine now supports reports based on the current recordset if a grid display is active. The new reporting engine now supports the ability to control the position of a report logo if specified. Version New Features Batch Update An "Auto-increment selected text/memo fields" option has been added to the Batch Update dialog in the standalone grid display. When enabled, the values entered for all selected text and memo fields in the Batch Update dialog will increment by one for each document in the grid. The Batch Update feature has also been optimized for improved performance on SQL cases and can now be used to auto-number document sets in a

12 12 LAW PreDiscovery fraction of the time required by the document numbering batch process. Deduplication LAW cases can now be deduplicated against each other using the standalone InterCase Deduplication Utility. A link to this utility can be found in the LAW PreDiscovery program group. This tool is intended for use after cases have been populated with documents via imports. Documents may be deduplicated globally or on a custodian level using the MD5 or SHA-1 hash values calculated during the import process. A "NIST" filter has been added to the Settings tab and can be used to filter edocuments based on the collection of SHA-1 hash values published and maintained by the National Institute of Standards and Technology ("NIST"). An "Export to Excel" function has been added to the File menu and toolbar in the Session Viewer and is used to save all tabs in the Session Viewer to a single Excel file at one time. Two new tabs have been added to the Session Viewer: Overview and Settings. The Overview tab contains a number of different totals for the selected session, such as total number of records written and error counts. The Settings tab lists all settings and the state of the settings for the selected session. Exports A "Truncate text values that exceed their field size" setting has been added to the Concordance Direct (DCB) export configuration settings. When enabled, records with text values that exceed their field size will still be added, and have any offending text values truncated, with a warning logged. When disabled, records with text values that exceed their field size will not be added and the previous behavior of listing offending fields and their destination field sizes will apply. Folders Folders in the main folder navigation display can now be moved by clicking Folder -> Move and selecting the new location in the browse window. Grid Views Field delimiters can now be specified when saving record data from the grid displays. The Save button or menu item in the grid displays (previously Save All Records and Save Selected Records) will invoke a Save Options dialog to specify the document range (all or selected), output filename, text format, and delimiters. Licensing

13 13 License keys for LAW now support the use of remote desktop sessions correctly without using hard licenses of the key for every sublicense used. This requires an update to the Sentinel system driver to version 7.5 or later, which is included in the installer and will be automatically installed. NOTE: If the host system with the hardware key does not have LAW installed, the driver will needed to be updated there as well or LAW will not run after installing this update. The driver can be downloaded directly at safenet-inc.com/support/tech/latestdriver.asp Reporting Additional functionality has been added to the Full Text Reports dialog in the Query Builder and the reporting capability has been revised. This feature can now be used to report on and execute multiple search requests at once (as opposed to the single request supported via the Query Builder). Document and hit counts are returned the Full Text Reports dialog instead of the standalone grid, eliminating the wait time involved with loading a large number of records into the grid. New reporting functionality has been added. Four new reports are available for EDenabled cases: Session Report, Exception Report, Files by Type, and Files by Type Summary. These reports are available from the File -> Administration -> View Reports menu. These new reports are intended to supplement the ED Reports available from the grid display. The File by Type reports are similar to the grid-based reports, but additionally contain file size information. Text Indexing A "Text Priority" setting has been added to the text index options (Tools -> Options -> Indexing tab) and can be used to set the priority of the text files used for the full text indexing process. The default priority order is OCR, Printed text, Extracted text. A "Verify Index" function has been added to the "Full Text Index Properties" dialog. This function will validate the full text index for the current case. A new function, Purge Duplicates, can be accessed from the full text index properties (enable text search from query builder, hit options button in text area, hit Index Properties button). This function will scan the text index looking for any documents that are flagged as duplicate in LAW. If any are found, the number will be reported to the user and prompted with a confirmation to remove. Removing duplicates from the text index will improve the efficiency of text searches by eliminating any duplicates from being searched and returned. A new setting has been added to the OCR and TIFF options to allow more control over the text index flag (_FTIndex). The state of the "Reset text index status" setting will control whether documents are re-flagged for full text indexing after OCR or printed text has been added for a document. The default behavior (disabled) is to update the index status whenever new text is added, or modified. An "Ignore duplicate documents during indexing" setting has been added to the text index options (Tools -> Options -> Indexing tab). When enabled, records flagged as duplicates in LAW (DupStatus=G or DupStatus=C) will be omitted from the full text indexing process.

14 14 LAW PreDiscovery Text Search A new function, Tag Text Hits, has been added to the query builder. This function allows tagging of text hits without actually running the text search. This feature is optimized to conserve memory allowing results sets to be tagged that cannot run directly due to memory constraints. This process is multithreaded so it will take advantage of multicore systems distributing the search across multiple cores. NOTES: 1) This function is limited to the text search term only, it does not incorporate database conditions, 2) Available fields for tagging are unlocked, non-system TAG or NUMERIC fields. Selecting a TAG field will tag each record that contains a hit while selecting a NUMERIC field will store the number of hits per document for the term. Modifications Added support for Date/TimeAppStart and Date/TimeAppEnd metadata fields for Lotus Notes appointment/meeting items. database reconnection behavior has been extended to cover time-out errors on SQL Server. HTML and Text converted from Lotus Notes appointment items will now contain a Start and End time in the header if this data is available and considered valid. HTML converted from mail stores is now saved as UTF-8 if the encoding specified in the HTML is explicitly declared as UTF-8. Previous implementations would save the HTML file as UCS-2, potentially resulting in some Western-European characters not rendering correctly without changing the encoding in the web browser. LAW will now respect the system's daylight savings setting for timestamps extracted from Outlook s (previously, DST adjustments were universally applied to metadata dates regardless of system setting). Text is no longer extracted for records marked as duplicates when using the "Partially Exclude (Log record but do not copy file)" action is selected. The case list and case selection panel has been removed from the Session Viewer. The File -> Open command has been modified to allow the selection of a different case or specific session database (job.mdb). The custodian assignment can now be modified when the is launched in insert mode (Edit -> Insert -> E-Document(s) E-Document Attachment(s)). Endorse LAW will no longer force JPEG compression on all non-binary (color/greyscale) images during the endorse process. It will attempt to retain the original compression of nonbinary images. Supported compressions are: None, Packbits, LZW, and JPEG. If the compression cannot be detected, or is not one of these, JPEG will be used as a default. An INI setting is available to revert to the previous behavior if desired.

15 15 Exports The contents of the Control List created during exports no longer wraps data in quotes. The specified image tag is now used instead of the ID field in LAW to populate the AttachmentRangeBegin and AttachmentRangeEnd fields in the BlueTrace load file. Imports Support for UCS-2 and UTF-8 Unicode files has been added to the Import Delimited Text feature. When a load file import is initiated, IPRO, Opticon and Summation (@I volumes are now automatically detected if the image volume is either the folder containing the load file or its parent. If the volume folder cannot be automatically detected, LAW will prompt to select the folder manually, which was the default behavior in previous versions. Version New Features Batch/Export An option to "Calculate total pages in batch/export dialogs" has been added to Tools > Options > Preferences. This option can be used to disable the calculation of page counts when launching the Batch Process and Export Utility dialogs to avoid delays in cases with a large number of pages. A "Calculate total documents" option has been added to the Select Folders dialog for this purpose as well. The number of folders to be processed will now be displayed when choosing folders from the Select Folders dialog. Create Outlook PST Outlook PST files can now be created (or appended) from LAW for messages in Outlook mail stores, loose Outlook messages (*.msg), and loose RFC-822 (*.eml) messages on disk. The "Create Outlook PST" feature is located in the Tools menu in the standalone grid. Note: When creating a mail store, only top-level messages and loose items will be added (any attachments will be part of the parent items). Also, the mail stores and any loose messages must be in their original locations from which they were processed by the ED loader or they will not be found. Deduplication A new setting, "Include attachment hashes in metadata hash", has been added to the Deduplication settings. When enabled, attachment hashes will be included in the hash for records as opposed to the attachment file name hashes only which is used in previous versions and when this setting is disabled.

16 16 LAW PreDiscovery Using the new archive option, "Include Embedded Archive" located in the Archives settings, the will now create a record for the archive file itself (in addition to its contents) when an archive attached to another file is encountered. Improved support for digitally signed S/MIME s and introduced support for encrypted S/MIME s. A "Preserve X.400 addresses" setting has been added to the settings. When enabled, the will not convert X.400 addresses to an auto-generated SMTP addresses. Exports A "Link to images and files in current location" setting has been added to the Introspect configuration settings. When enabled, the images and files associated with exported records will not be copied to the export path and the load file will reference the existing files in LAW. Note: When using this setting, images MUST be in multi-page format in the LAW case in order for Introspect to view all pages of the images. Also the IDX load file will always be written to the image path of the case so relative paths to the documents can be used (required by Introspect) and named according to the batch name as configured in the Introspect settings. A shortcut to the load file will be created in the export path referencing the load file in the image directory of the case. Grid Displays A "Doc/Page Totals" setting has been added to the View menu in the standalone grid. When enabled, the total number of documents and pages will be displayed in the lower right corner of the grid for the current record set. This setting also determines whether the document and page totals are displayed in the embedded grid. Three options have been added to the grid displays: "Shrink Column to Window" (shrinks column so the right edge is accessible in the window), "Send Column Left-most" (moves current column to the first position in the grid), and "Send Column Right-most" (moves column to the last, or right-most, position in the grid). Index Fields Four new fields will now be created when a case is ED-enabled: DateAppStart, TimeAppStart, DateAppEnd, and TimeAppEnd. These fields will capture appointment start and end dates/times during imports. Log Viewer Records can now be tagged directly from the Log Viewer in LAW. A drop-down list in the viewer will display existing tag fields. The "Tag All Records" and "Tag Selected Records" can then be used to tag desired records within the Log Viewer.

17 17 Management Console The LAW Management Console ("LMC") will now support the use of more than one instance of SQL Server when managing and configuring distributed batch processing jobs. Printing When batch printing from LAW, the jobs sent to the print spooler will now be named in the format of "LAW Batch " followed by the DocID, BegDoc#, or ID for the document (whichever is found first in that order). Native files will be sent to the spooler with their original file names. Review Lotus Notes and Outlook top-level messages can now be launched in their native applications by enabling the "Review Parent s Natively" setting (Open File menu) or by right-clicking the hyperlink above the image viewer and choosing "Open Source Natively." Searching Hit highlighting for full text searches has been implemented. The highlighted hits are displayed automatically following a search in a new text pane attached to the standalone grid. The position of the text pane may be changed by selecting Left, Right, or Bottom from the standalone grid View menu. An option to "Include hits by word in search results" has been added to the full text search options. When enabled, a column (ft_hitsbyword) will be included in the grid containing the hit value(s) and the number of hits for each search term. This field is available during the current grid session only. To preserve the hits permanently, use the Persist Text Hits feature located under the Tools menu in the standalone grid. This feature will place text hits into a user-defined memo field, separated by semi-colons. Hit counts are not retained in this field. Unique values will be appended to existing entries each time the feature is used. Separator Pages A "Print separator pages only" setting has been added for the E-Print batch process. When enabled, LAW will print the separator pages for the selected records and will not print the actual documents. A "Show comments field" setting has been added to the Separator Page Options dialog to show or hide the Comments field that may appear on separator pages and placeholders. The text that appears in this Comments field can also be modified by entering desired text in the "Unsupported file type message" text box. These new additions apply only to the Custom template for the TIFF Conversion and E-Print batch processes. Folder-level separator pages may now be included in standard print jobs (Print batch process) by enabling the "Print folder break separator pages" setting in the Batch Print Options dialog.

18 18 LAW PreDiscovery The "Selected Fields" area in the Separator Page Options dialog has been changed to a grid display and now contains a "Display As" column for specifying an alternate display name for fields included on custom separator pages and placeholders. Field names can be hidden on separator pages and placeholders when the field does not contain data for any given document. This behavior can be enabled by selecting the "Do not print field names for blank values" setting in the Separator Page Options dialog. Text Indexing An option to "Reset Fulltext Flags" has been added to the Tools menu in the standalone grid. This option can be used to updated the full text indexing flag for the entire case or just a record set. TIFF Conversion Documents that are converted to TIFF images manually (launching the native from LAW and printing to one of the supported image printers) will now receive a value of "Manual TIFF Conversion" in the PageSource field. Previously, these records would receive a value of "TIFF Conversion", but that value is now reserved for records converted during a batch TIFF Conversion. The "Reduce to when manually 5.0. In order to Output options optimal palette" and "Drop blank pages" settings are now supported converting files to TIFF images in LAW using the LexisNexis Image Driver use these settings, be sure they are selected in the Batch Process TIFF prior to launching and converting native files. TIFF/E-Print A new Excel option has been added to "Limit output to <N> pages" when printing. When enabled, LAW will only print the number of pages specified in this field when a file is printed or converted to TIFF with Excel. A warning message will be logged to the ErrorMsg field when the pages are limited as a result of this setting or if the total page count happens to match the value set in the options. Modifications The will remain active when the connection to the SQL database has been lost and a notification will be displayed in the Progress dialog when this loss of connectivity occurs. Processing will resume once the connection is reestablished; otherwise, the process can be manually cancelled by the user. The "Filesize" for Lotus Notes will now match the size of the HTM file created during the import. In previous versions, the size value reported by the Lotus Notes API was being used which was typically larger than the file after the conversion to HTML.

19 19 Soft returns are now removed from the following fields during import: Author, Subject, Title, and ApplicationName. Files identified as 1262 (Internet message MIME) with an MHT extension will now be assigned as file type 1910 (MHTML web archive) to prevent conversion to . File Engine An updated version of the file engine is included with this release. After installing the update and launching, a prompt will appear to update the file type database. Grid Display Copying and pasting from column to column is now supported in the embedded grid view. Licensing Added license reconnect attempts for the batch, import, and export processes in the event the connection to the license key is dropped due to connectivity or other issues. Numbering Page-level batch numbering process was modified to significantly increase performance for SQL cases. Searching Null values are now returned when utilizing the "Does Not Contain" or "Does Not Equal" operator in a database search. The "Tag (Boolean)" field type was not included in this modification. Full text only searches can now be saved in the Query Builder. Separator Pages The 'Use same fields for all placeholders' option has been renamed to 'Synchronize field settings for all types' and the behavior has changed to include all settings in the fields section. Text Extraction Updated dtsearch engine to version Release notes for this version may be viewed here: TIFF Conversion

20 20 LAW PreDiscovery Documents receiving a placeholder due to being "unsupported" for conversion or due to an error occurring will now receive a "P" value in the TiffStatus field. If placeholders were not enabled, these documents would receive the traditional TiffStatus values. Version New Features Compound Documents Extraction of embedded files is now supported for Office 2007 files. Extraction of attachments/embedded files is now supported for PDF files. Document Numbering A new option, "Allow page level numbering to span across sections", has been added to the Numbering tab in Tools>Options. When this sub-option of "Use rolling numeric sections" is disabled, LAW will not allow the page-level section of a number to span across one or more sections. Please see the Coding>Numbering Documents/Pages Help topic for more information. Exports Login information can be specified when exporting to a secure Concordance database. The "Security" button is located in the Concordance Direct DCB configuration options in the Export Utility and is used to enter a user name and password. This feature will be disabled if the version of Concordance installed does not support this feature (i.e. version 7.3). An "Allow Unicode data" setting has been added to the Concordance export configuration settings. This setting will create Unicode load files that can only be loaded correctly with Concordance 10. Support for version 10 of Concordance has also been applied to the Concordance Direct DCB export. In order to create a version 10 database when multiple versions of Concordance are installed, enable the new option "Create Concordance 10.0 database" in the export configuration settings. Note: This setting will only be available if Concordance 10 is installed. An INI setting is now available to allow users to change Summation token value from the default "Attachment" to " " for s attached to s. See the Exporting > Format-Specific Settings > Summation Help topic for more information. An error counter and error details grid have been added to the Export Utility status dialog. Errors can now be viewed during the export process instead of waiting until completing and viewing the log. Folders

21 21 Expand and Collapse commands have been added to the Folder menu. Index Fields The will now extract the "last accessed" date and time for documents and store the results in the DateAccessed and TimeAccessed fields. These two fields are automatically created in new ED cases, but must be manually created in existing cases if these fields are required. Note: This timestamp is updated in Windows with most operations (ie. dragging a file into ED loader source list, viewing file properties, etc.), so it is generally useless UNLESS the use of this field by the Windows shell is disabled. A registry script (DisableLastAccessUpdate.reg) is included in the application path that will disable updates to this field by Windows (requires reboot after running) and should be run prior to running any new ED sessions if this metadata is required. Licensing LAW license modules may now be released or acquired from the Help > About > Licenses form, eliminating the need to first close LAW, launch the Profile Manager, and re-select licenses. Management Console A Licenses node has been added to the LAW Management Console ("LMC") to allow tracking of license usage for machines connected to the same SQL Server and the LMC. All attached LAW server keys will be displayed along with license details including total licenses, available licenses, licenses in use, and machine and user names using those licenses. Printing A "Reveal Hidden Text" option has been added to the Word options. When enabled, this feature will reveal text in the output TIFF or hard copy that is not otherwise visible due to the text matching the background color (i.e., white text on a white background) or text matching the highlight color in the source document. Profiles The location for global profiles, currently the \Law50\Shared folder, may be changed by entering a new path on the Preferences tab in Tools>Options. This preference is labeled "Global storage path for index field profiles, grid views, and saved filters." Run Command A new run command, "Populate RecordType Values", is included in the Commands folder and can be executed from Tools>Run Command. This command can be used to populate an existing field in an ED-enabled LAW case with values to indicate the type of record, such as or E-DOC. These values will match the values used for the <RecordType> field available only in the Export Utility, so running this command is only necessary if you wish to have the field populated in the case for reasons other than exporting.

22 22 LAW PreDiscovery A new run command, "Text Path Extractor", is included in the Commands folder and can be executed from Tools>Run Command. This command can be used to populate an existing field in an ED-enabled LAW case with the path to the active text file (extracted, printed, or OCR), as specified in the utility. This command can be used in conjunction with Equivio to offer near duplicate detection in a LAW case. Separator Pages A "Separator Page Options" dialog has been added for the E-Print and Print processes and contains field selection and other options to customize separator pages. This feature is also available in the batch TIFF Conversion options to allow custom placeholders for excluded/unsupported documents and documents that received an error during the conversion. Please see the Help file topic Batch Processing > Separator Pages for information on this feature. A "Print separator pages only" setting has been added for the Print batch process (standard image print only). When enabled, LAW will print the separator pages for the selected records and will not print the actual documents. Text Indexing The indexing process can now be run in the background, referred to as auto-index mode. When running the indexer in this mode, the indexer will continue to poll the database for new documents to index until it is cancelled. This allows you to index documents during the import process, so that when an ED loader session is complete, the documents are indexed and ready to be searched. Auto-index mode can be enabled on the new index options tab. An "Indexing" tab has been added to Tools > Options and contains a number of options for handling of words and punctuation during the full text indexing process. Modifications Administration SQL connection retry was added to account for dropped connections that may occur when deleting a large number of records. Outlook "out of office" replies will now be saved as HTML files instead of MSG if the output format is set to HTML in the settings. Metadata extraction for PDF files has been optimized to increase speed and extract certain types of encrypted metadata that were previously not supported. LAW's main interface is now hidden when the is launched.

23 23 Exports The default delimiters, when launching LAW for the first time on a machine, for Concordance exports are now set to the Concordance default delimiters rather than the comma (,) and quote (") characters. Records exported to a path or with a file name that exceeds 255 characters will be placed in an $Invalid_Paths folder in the root of the volume folder. The "Create as new database" and "Append to existing database" options have been removed from the Concordance Direct (DCB) configuration settings as they are redundant. LAW will create as new if the export path does not contain an existing DCB and will append if the export path does contain an existing DCB. The BlueTrace export format now uses the DocID field values for the ControlBegin and ControlEnd values. Imports Both single-page and multi-page image files imported into LAW via load file will be stored in <case root>\$image Archive. This applies to all load file imports except Z-Print. Page Count Extraction Accuracy on PDF page count summaries has been improved. Printing Improved performance when printing electronic documents using Microsoft Word (all versions). Text Indexing The full text indexing process has been modified to greatly enhance speed and stability. Obsolete document detection and compression have been added for the full text dictionary. When documents are deleted from the index, or re-indexed, obsolete documents remain in the index until the index is compressed. These documents do not come back in searches but do remain in the full text dictionary. When obsolete documents are detected, a banner will appear in the full text dictionary to notify and provide a compress option. The full text indexing process is now supported for all case types (no longer limited to ED cases). TIFF Conversion PageColor is now populated automatically for images affected by the "Treat native TIFF images as image for record" setting. The Update Page Data was needed previously in

24 24 LAW PreDiscovery order to populate the field for these types of records. Watermarks Watermarks applied during the endorse and print processes now support non-binary images without loss of content when applied to B&W images. Version New Features Exports A "JPEG subsampling" option has been added to the Options tab in the Export Utility to allow potential improvement of the image quality for JPEG files. Values include: 1:1:1 (no subsampling, 2:1:1 (2 to 1 horz), 4:1:1 (4 to 1 horz and vert, and 2:1:1 (2 to 1 vert). Note: These values may be referred to differently in other applications when viewing the image properties. For example, 2:1:1 (2 to 1 horz) may be listed as 4:2:2 outside of LAW. Log Viewer A "Save As" button has been added to the Log Viewer (Tools menu) to allow saving of error logs to a *.CSV file directly from the viewer. Management Console The LAW Management Console ("LMC") is now included with LAW PreDiscovery. The LMC can be used to manage distributed batch processing jobs and to automatically join LAW workstations to those shared jobs. During processing, stations will report their progress on the batches and users can view this information from a single location. The console can be launched and added to Windows startup, if desired, by launching the Options dialog within LAW (Tools>Options), viewing the Preferences tab, and checking the box to "Start the Management Console on Windows startup." Please see the Help file or User Guide for more information. Profile Manager The two system profiles in the Profile Manager, <Any Available Licenses> and <Custom>, can now be hidden to assist with easier management of license usage. Users must be in administrative mode in order to hide or restore these profiles. Profiles Global profiles and search filters may now be created for the grid displays, Index display, and Query Builder. Shared profile support has also been added for index profiles. A "Field Profiles" button has been added to the Modify Fields dialog (Index menu) which

25 25 allows the selection and management of the profiles. Also, the "Add New Profile" button has been removed and replaced by "Save" and "Save As" buttons. Global profiles and searches can be created, saved, and used across all LAW cases; commonly used profiles and queries will no longer need to be created in each case. Please see the Help file or User Guide for more information. Modifications Exports Color pages can now be resaved during the export process as JPEG files when exporting a serialized image containing color pages to a single-page format using "Default" as the Output Format. In order for this to occur, the PageColor field must be populated. This is now automatically set for documents converted to TIFF in LAW or later. If the images were imported from another application, the 'Update Page Data' batch process will need to be run on the images to populate the PageColor field. Printing If LAW is unable to locate the notes.ini file in the Lotus Notes installation path, LAW will now look for the notes.ini file location in the registry. This change will prevent the following error from occurring when attempting to initialize a batch process with the "Print Lotus Notes s natively from Lotus" option enabled: <Error> = The Lotus Notes configuration file (notes.ini) was not found, unable to verify recipient expansion (ErrCode=53, Line=170) (-1) LAW will now only support version 2009 of E-Drawings for use as a print source application. If 2008 is installed, an error will be logged for any records with E-Drawings as a source application (An installation of edrawings 2009 was not found.). We recommend uninstalling 2008 prior to installing version 2009 to avoid potential complications with this application when printing in LAW. Version New Features Document Numbering The "Use rolling numeric sections" option has been added to the Numbering tab in Tools>Options. This feature may be used to alter the way LAW increments when a particular value in a numbering scheme has been reached (i.e increments to ). Please see the Help topic Coding->Numbering Documents/Pages for more information. Exports The "EDRM XML 1.0" format has been added to the list of available export formats in the Export Utility.

26 26 LAW PreDiscovery New Ringtail configuration setting, "Include reference to native file in Pages table", has been added. The state of this setting will determine how files are viewed upon import into Ringtail. Two new settings have been added to the "Custom" folder naming dialog in the Export Utility: "Split folder(s) on custom delimiter" and "Drop last folder level." These settings allow additional configuration when using index field values to build the folder structure upon exporting. Imports The setting, Link to source files in place when importing load files, has been added to the Preferences tab in Tools->Options. When enabled, LAW will link to the source files outside of LAW when importing load files rather than copying the files to case folder structure. LAW will now retain images in single-page format when importing load files. Note: All imported images, regardless of page format, are now saved to the $Image Archive folder during the import process. In previous versions, the images were merged into multipage files (if serialized) and stored in the folder structure displayed in LAW's main interface. An additional image printer, "LexisNexis Image Driver 5.0 (300 DPI)", is now included in the full installation. This image printer will create 300 DPI images ONLY to account for the DPI changing when certain Microsoft Excel files are encountered. If a different DPI setting is required, please use the original LexisNexis Image Driver. Modifications Exports The "BCC" field is now included in the Parties table in the Ringtail MDB load file rather than the Export_Extras table when chosen as a selected field. Image Manipulation The Insert Existing Page feature now supports the combining of mixed image formats in a single serialized scanned document. For example, a two-page document could contain one TIF page and one JPG page. Import Tag List LAW will now prompt to apply the "Indexed" property to the selected Document ID field if not already indexed. Applying this property can significantly increase import speeds in larger cases. Installer