How to confirm and book tests and exams for your students. -Part 2- (before they have booked with RCSD)

Transcription

1 University of Victoria Resource Centre for Students with a Disability How to confirm and book tests and exams for your students -Part 2- (before they have booked with RCSD) For Instructors

2 Welcome to the instructor test and exam confirmation and booking tutorial Part 2. This part of the tutorial shows you how to setup booking and schedule details for tests and exams for your courses before students try to make booking arrangements through the student side of this online system. The details you enter (i.e. date and time of exam) will display as predefined options to select from when they use the system. This removes the need for students to data-enter those details and reduces the potential for errors.

3 Navigate to click on the "Self-Serve" tab and then click the "Instructor self serve" tab. Home Services Learning assistance Faculty & staff Self Serve Online pre-intake Student self serve Instructor self serve Tutorials home» self serve Self serve using Clockwork Students and instructors can view letters of accommodation, schedule accommodated exams and access other services using the Clockwork self serve portal. Click on the student or instructor self serve tab on the left to get started! Contact Front desk hours Monday to Friday 8:00am - 4:00pm Location Campus Services Building Phone General info rcsd@uvic.ca Exam rcsdexam@tuvic.ca Go paperless with ClockWork! For students and instructors access accommodation letters book tests and exams check your exam schedule verify arrangements

4 This is the instructor self serve portal launch page. Click the "instructor self serve login" link to begin the process of logging in. Home Services Learning assistance Faculty & staff Self Serve Online pre-intake Student self serve Instructor self serve Tutorials home» self serve» instructor self serve Instructor self serve View your students' accommodations & make and verify exam arrangements! Instructor self serve login Contact Front desk hours Monday to Friday 8:00am - 4:00pm Location Campus Services Building Phone Help for self serve features About Clockwork "How to" tutorials are available to learn how to use all the features of the (Clockwork) self serve portal For instructors, tutorials covering how to access letters of academic accommodation and making/confirming test and exam arrangements are particularly important. General inforcsd@uvic.ca Exam rcsdexam@uvic.ca Go paperless with Clockwork! For students and instructors access accommodation letters book tests and exams check your exam schedule verify arrangements

5 Click on the "courses" link to get started Courses Accommodation letters Help Instructor Information Welcome to the Instructor Information website. You can use this website to: View accommodations that have been assigned to your students Tell us about your upcoming mid-terms, tests, quizzes and/or final exams Please click the courses link in the menu to the left in order to get started. You will be asked to login using your UVic netlink ID and password. This Website uses a secure server to protect your information data. Secure server software is used to encrypt the information exchanged between your Web browser and our Website. This measure ensures the security of all your transactions when you use the sites. We follow strict security procedures when filing and using the information you supply, and may request proof of your identity before supplying you with information.

6 This brings you to the authentication site. Log in using your netlink username and password. Instructor Log In Please enter you school username and password below. Your netlink ID: Password: Log In

7 This is the courses page. Click on the "Show term" drop down to select the term you want to view. The page will list your courses whether or not students with disabilities attend them. Click on the "Tests and Exams" link for the specific course you want to provide test or exam details for. Courses Accommodation letters Help Courses Show term: Winter Session - 2nd term 2015 Refresh Your courses are listed below. For instructions, click the 'Help' link. Course ADMN 0001 SECTION: A01 (TERM: ) ADMN 0005 SECTION: A01 (TERM: ) Political Science Poli 0001 SECTION: A01 (TERM: Winter 2015) Options Accommodation Letters Tests and Exams Accommodation Letters Tests and Exams Accommodation I etters Tests and Exams indicates that there is at least one future test/exam in the system for the course

8 When you are choosing to provide us information prior to students entering booking details themselves, the test and exam table will say "No records to display." Using the date tool, choose a date and click "Add this test." Courses Accommodation letters Help Scheduled tests and examinations for: ADMN 0005 section A01 (201501): Darryl Gorrie (2015 Jan 1 to Apr 30) Your scheduled accommodated examinations for this course are listed below. Please select the "Confirm" link beside the test you are providing information or materials for. You can also report any upcoming exams by clicking on the "Date of test" field and after clicking "Add this test" you will be prompted for the rest of the information. Tell us about an upcoming test Date of test: Add this test Tests and exams: Type Date of test Class test time Previously confirmed Submitted file Back to course list

9 First, review the course and date which you are scheduling a test or exam for. Second, signify if this is a final exam. 1. Test details 2. Students 3. Test Information 4. Submit changes 1. Test / Exam Information Course: ADMN 0005 sect. A01 (201501) This is a final exam Please enter the original test start and end times manually, or click on the clock icons to pick from a list. We will calculate and apply an appropriate time extension if relevant for your student. If you must cancel this test booking, please contact us. Date of test (yyyy-mm-dd): Test start time: Test end time: Next Cancel

10 1. Test details 2. Students 3. Test Information 4. Submit changes 1. Test / Exam Information Course: ADMN 0005 sect. A01 (201501) This is a final exam Please enter the original test start and end times manually, or click on the clock icons to pick from a list. We will calculate and apply an appropriate time extension if relevant for your student. If you must cancel this test booking, please contact us. Date of test (yyyy-mm-dd): Test start time: Test end time: Time Picker 6:00 AM 6:15 AM 6:30 AM 6:45 AM 7:00 AM 7:15 AM 7:30 AM 7:45 AM 8:00 AM 8:15 AM 8:30 AM 8:45 AM 9:00 AM 9:15 AM 9:30 AM 9:45 AM 10:00 AM 10:15 AM 10:30 AM 10:45 AM 11:00 AM 11:15 AM 11:30 AM 11:45 AM 12:00 PM 12:15 PM 12:30 PM 12:45 PM 1:00 PM 1:15 PM 1:30 PM 1:45 PM 2:00 PM 2:15 PM 2:30 PM 2:45 PM 3:00 PM 3:15 PM 3:30 PM 3:45 PM 4:00 PM 4:15 PM 4:30 PM 4:45 PM 5:00 PM 5:15 PM 5:30 PM 5:45 PM 6:00 PM 6:15 PM 6:30 PM 6:45 PM 7:00 PM 7:15 PM 7:30 PM 7:45 PM 8:00 PM 8:15 PM 8:30 PM 8:45 PM 9:00 PM 9:15 PM 9:30 PM 9:45 PM 10:00 PM 10:15 PM 10:30 PM 10:45 PM 11:00 PM 11:15 PM 11:30 PM 11:45 PM Third, input the regular start and end time of the test or exam (the time the class starts and ends it). You may change this information at any time if it is incorrect. Click "Next" 1. Test details 2, Students 3, Test Information 4. Submit changes 1. Test / Exam Information Course: ADMN 0005 sect API ( > This is a final exam Please enter the original test start and end times manually, or click on the clock icons to pick from a list. We will calculate and apply an appropriate time extension if relevant for your student. If you must cancel this test booking, please contact us. Date of test (yyyy-mm-dd): :00 AM 9:50 AM Next Cancel

11 This is the students scheduled to date screen. This screen will provide you with a list of the students registered with RCSD scheduled for this test or exam. Again, if you are creating the test booking before a student makes a specific booking through this system, this space will read "None yet." 1. Test details 2. Students 3. Test Information 4. Submit changes 2. Students scheduled to-date for Below is the list of students that have registered to write this test or exam with us so far. Please review this list and click the 'Next' button at the bottom of the page to continue. Student Name & ID Date Time None yet. Previous Next Cancel

12 This is the test and exam information page. 1. Test details 2 Students 3. Test Information 4. Submit changes 3. Test Information for Instructor Contact During Exam/Test Instructor Telephone: Instructor Alternate Contact Name: Alternate Contact Phone: Alternate Contact Exam/Test Format If your student requires the exam in alternative format as specified on his or her memo of accommodation, which format(s) will you be providing it in? Microsoft Word Rich Text Format Text Selectable PDF Image-Only PDF (not recommended as this is tile least accessible format of all and most prone to errors witb screen reading software) If you are providing the exam in some other format, please indicate which one(s) MS PowerPoint MS Excel MP3 file(s) (note: mp3 is the preferred format for audio files) Consumer Music CD.wmv video file(s).avi video files(s) Specify the test information for the RCSD exam team by selecting the appropriate check boxes below each question & input any notes in the provided text boxes Other exam/test format (please list):

13 Basic software available on RCSD Exam Computers: Office: Microsoft Word, Excel, PowerPoint, OneNote, Wordpad & Notepad Browsers for online exams only: Internet Explorer and Firefox PDF: Adobe Acrobat Reader Multimedia players: Windows Media Player Stats and math: Equation Editor for MS Office, NotePad++ We do NOT have curriculum software such as GIS. MatLab. Minitab. Maple. SAS. SPIus. SPSS, Systat. Stata. etc. available. Exam/Test Delivery Exam/test delivery instructions Exam/Test Return (to ensure exam security, campus mail will not be used) Exam/test return instructions If student to return, student should return exam/test to: Instructor-Approved Items permitted in Exam Notes Notes to be returned with exam Calculator Model of Calculator Textbook Dictionary Scrap paper Instructor-Approved Formula Sheet Formula Sheet to be returned with exam Other instructor approved items permitted in exam: Identify the exam delivery method by selecting the drop down next to one of the options provided. Choose the exam return method by selecting the drop down. Select "Next" to continue. Additional Instructions from Instructor Other Instructions from Instructor: Previous Next Cancel

14 1. Test details 2. Students 3 Test Information 4. Submit changes 4. Confirm exam details for Please review the Information below and click the 'Submit changes' button at the bottom of this form to submit your changes. If you have any questions or concerns please do not hesitate to contact us at rcsdexam@uvic.ca Test details ADMN 0005 sect. A01 (201501) Wed April 22, :00 AM - 9:50 AM Test information Exam/test delivery instructions Exam/test return instructions File upload Note: If you are not able to upload a digital copy of the test or exam here, a paper copy of the exams, booklets and/or scantron sheets (for each student registered in your course) must be delivered to the RCSD front desk in advance of your scheduled test or exam, at least two business days in advance. Exams that must be converted Into Braille are required in digital format (in MS Word or RTF) at least two weeks in advance please. Select test/exam file to submit: ADMN OOO5 Exam April doc Secure File Upload through online portal By RCSD staff to Department Office Select Please note that you must click the Submit changes button in order to confirm your mid-term or test for us. Review all of the exam details provided. If you are submitting the exam electronically, please use the file upload tool to submit to our secure, encrypted server. We prefer not to use as it is a less secure method. If you do not have the exam prepared, you can return at a later date and upload the exam on this page. Please print a copy tor your records. Previous Submit changes Cancel Select "Submit changes"to continue.

15 Select one of these links to: return "Back to test listing" to enter more details about this specific test or exam return "Back to courses list" so you can continue to enter details for other courses or"logout" Courses Accommodation letters Help Test / Exam submission complete Thank you for submitting your test / exam. Back to courses list Back to test listing Logout

16 If you go back to the test listing, you can upload multiple documents for a test or exam if you click "Review file" Courses Accommodation- letters Help Scheduled tests and examinations for: ADMN 0005 section A01 (201501): Darryl Gorrie (2015 Jan 1 to Apr 30) Your scheduled accommodated examinations for this course are listed below. Please select the "Confirm" link beside the test you are providing information or materials for. You can also report any upcoming exams by clicking on the "Date of test" field and after clicking "Add this test" you will be prompted for the rest of the information. Tell us about an upcoming test Date of test: Add this test Tests and exams: Type Date of test Class test time Test Test April 28 Tuesday (2015) April 22 Wednesday (2015) 2:15 PM (120 minutes) Last modified: :00 AM (50 minutes) Last modified: Previously confirmed Yes Yes Submitted fie Review file Review file Confirm ' Co^'irm B a sk to oo u tee Et

17 This brings you to the confirm exam details page. On this page you can upload another document for the scheduled test by using the file upload tool. 1. Test details 2. Students 3. Test Information 4. Submit changes 4. Confirm exam details for Please review the information below and click the 'Submit changes' button at the bottom of this form to submit your changes If you have any questions or concerns please do not hesitate to contact us at Test details ADMN 0005 sect. A01 (201501) Wed April 22,2015.9:00 AM - 9:50 AM Test information Exam/test instructions Exam/test instructions delivery return File upload Secure File Upload through online portal By RCSD staff to Department Office Note: If you are not able to upload a digital copy of the test or exam here, a paper copy of the exams, booklets and/or scantron sheets (for each student registered in your course) must be delivered to the RCSD front desk in advance of your scheduled test or exam, at least two business days in advance. Exams that must be converted into Braille are required in digital format (in MS Word or RTF) at least two weeks in advance please. Select test/exam file to submit: Select Previously uploaded tests ADMN 0005 Exam April doc view You may also view or remove the documents you have already uploaded. After your upload is complete, select "Submit changes"to continue. Please note that you must click the Submit changes button in order to confirm your mid-term or test for us. Please print a copy for your records. Previous Submit changes Cancel

18 Select one of these links to: return "Back to test listing" to enter more details about this specific test or exam return "Back to courses list" so you can continue to enter details for other courses or"logout" Courses Accommodation letters Help Test / Exam submission complete Thank you for submitting your test / exam. Back to courses list Back to test listing Logout

19 University of Victoria Resource Centre for Students with a Disability Thank you for taking the time to learn how to confirm and book exams for your students with RCSD