Tableau User Group UC San Diego: Executive Dashboard UC SAN DIEGO - IPPS ANALYTICS IRVIN PALACIOS
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1 Tableau User Group UC San Diego: Executive Dashboard UC SAN DIEGO - IPPS ANALYTICS IRVIN PALACIOS
2 Integrated Procure-to-Pay Solutions Our mission: Integrated procure-to-pay solutions and customer care in support of worldclass education and research Disbursements Travel and Entertainment Procurement and Contracts Mail Services Material Support Services
3 Integrated Procure-to-Pay Solutions Our mission: Integrated procure-to-pay solutions and customer care in support of worldclass education and research Material Support Services Procurement and Contracts Travel and Entertainment Mail Services Disbursements
4 What Is The Truth?
5 IPPS Executive Dashboard Houses strategic metrics in ONE dashboard Owned by IPPS Core Leadership Team Maintained by the IPPS Analytics Team Dashboard Features: 30+ Metrics 14 Unique Data Sources Visual Grading System Underlying Supporting Dashboards
6 Adventure Time 1. Defining Metrics Process 2. Leveraging Business Intelligence Features 3. Tiers & Building Data Sources 4. Grading System 5. The Lessons We Learned
7 Metric Collection Leadership Buy-in is Essential Core knowledge and decision maker What Metrics to Develop? Wish list
8 Juggling The List
9 Metric Collection How Feasible are the Metrics? Importance to the organization? Impact to Analytics Team workload? Complexity & Data Access Continuous Engagement Meet with division leaders 2-3 times a week
10 Leveraging Analytics Tools Business Intelligence tool: Tableau features embedded URL s This is the foundation of the dashboard tier system
11 Avoiding The Pitfall Pitfall: High Data Volume High Volume of data = Slow Performance
12 How Much Data?!? Material Support Services Mail Services Procurement and Contracts Disbursements Travel and Entertainment *No computers were harmed in the making of this dashboard
13 Avoiding The Pitfall Solution: Tier Dependent Data Sources
14 Data Tiers Tier 1 = Executive Dashboard (1) Tier 2 = Director Level Dashboard (36) Tier 3 = Project Based Dashboard
15 Tier Examples Tier 1 Tier 2
16 Data Structures: Tier 2 Tier 2 Supporting details for Tier 1 metrics Explain WHAT is happening & WHY it is happening Information based on transactional level There is a lot of data stored in this tier
17 Data Structures: Tier 1 Tier 1 Metric:
18 Data Structures: Tier 1
19 Data Structures: Tier 1 Tier 1 High level single metric visual Summarize Data Key: Summarize data to build one visual
20 Recap Slide Tier 1 Tier 2 Tier 3
21 Recap Slide Summarize Tier 1 Tier 2 Data Tier 3
22 Recap Slide Tier 1 Tier 2 Tier 3
23 Grade Creation
24 Grade Creation
25 Grade Creation Monthly Milestone Financial goals Sales goals Transactional Grading Buckets Transactional Metrics
26 Executive Dashboard Time!
27 Lessons Learned Defining Metric Goals & Benchmarks is Critical
28 Lessons Learned Defining Metric Goals & Benchmarks is Critical Subject Matter Experts are Key
29 Lessons Learned Defining Metric Goals & Benchmarks is Critical Subject Matter Experts are Key External Data Sources
30 Lessons Learned Defining Metric Goals & Benchmarks is Critical Subject Matter Experts are Key External Data Sources Can t Measure What You Don t Track
31 Lessons Learned Defining Metric Goals & Benchmarks is Critical Subject Matter Experts are Key External Data Sources Can t Measure What You Don t Track Document, Document, Document
32 Lessons Learned Defining Metric Goals & Benchmarks is Critical Subject Matter Experts are Key External Data Sources Can t Measure What You Don t Track Document, Document, Document Continuous Organizational Engagement
33 Mission Accomplished Presenter: Irvin Palacios
34 Resources Tableau Conference Tableau Training Videos InterWorks Blog Evolytics Blog Makeover Monday
35 All Done!
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