GENERATOR ADDENDUM TO MAGNOLIA GARDENS ASSISTED LIVING COMPREHENSIVE EMERGENCY MANAGEMENT PLAN

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Derick Warner
5 years ago
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Contact Person: Philip McCollum - Administrator Magnolia Gardens Assisted Living AL Lic# 10314 3800 62 nd Avenue North Pinellas Park, FL 33781 Phone: 727.489.

1 Contact Person: Philip McCollum - Administrator Magnolia Gardens Assisted Living AL Lic# nd Avenue North Pinellas Park, FL Phone: GENERATOR ADDENDUM TO MAGNOLIA GARDENS ASSISTED LIVING COMPREHENSIVE EMERGENCY MANAGEMENT PLAN Pursuant to Emergency Rule 58AER 17-1, entitled Procedures Regarding Emergency Environmental Control for Assisted Living Facilities, this addendum is supplied as an addendum to our current Comprehensive Emergency Management Plan. The Emergency Rule requires a plan be submitted within 45 days from the date of the Emergency Order (September 16, 2017). The Emergency Order further requires plan implementation by November 15, 2017 (60 days from the date of the Emergency Order). Scope of Addendum: This addendum is intended to address the implementation of a plan to ensure ambient temperatures will be maintained at or below 80 degrees Fahrenheit for a minimum of ninety-six (96) hours in the event of the loss of electrical power to an assisted living facility. The plan is intended to address the acquisition, maintenance and testing of an installed generator. The plan also addresses the storage of fuel on the premises for the generator. I. Acquisition of Sufficient Generator/Generators: a. On Monday, September 18, 2017 Philip McCollum, Administrator and Chris Barnes, Maintenance Director met with Josh Birkenenheier from Direct Supply to discuss generator options and sizes to provide power back-up and sufficient cooling to residents residing in our community. If feasible, our plan would be to provide cooling in all 100 resident apartment units via ton split system air conditioning units. Our secondary backup plan would be to utilize our large activity room and dining room which combined, offer approximately 6,150 square feet of space. This large area would be suitable for accommodating over 100 residents. Cooling needs would be met from our 55 ton Air Cooled Split System Air Conditioner which currently supplies cooling to those areas. The next step planned for this project was to schedule a load bank test to study usage and figuring of the size generator needed for our community. This testing is usually completed over a 30-day period.

2 b. On Wednesday September 20, 2017 Josh Birkenenheier from Direct Supply alerted us via correspondence that Titan Electric Southeast would be able to start the load bank testing process within the next 7-10 days. At this time we sent the last 3 monthly power bills as requested to Direct Supply to assist in gathering information for the purchase of a full size diesel powered generator. c. On Wednesday September 27 th, 2017 Titan Electric Southeast began initial load bank testing on all electrical systems at Magnolia Gardens Assisted Living. Again, this process is scheduled to last at least 30-days. On this day, the Philip McCollum, Administrator and Chris Barnes, Maintenance Director also met with the local Paramount Power representative, Carlos Salcido, who once the load bank testing is complete, will receive the results and indication of which size generator and Automatic Transfer Switch will be needed at Magnolia Gardens Assisted Living. Action Items: a) Paramount Power & Direct Supply will continue to assist with building a timeline to manage tasks and action items for all parties. b) Titan Electric Southeast will continue load test for 30-day period. c) Once load testing has concluded, Titan Electric Southeast will have established maximum/peak usage of overall power consumption. This measured usage, will assist in selecting the appropriate size generator for Magnolia Gardens Assisted Living. d) Paramount Power & Direct Supply will receive backup energy usage data from the local utility provider and Titan Electric Southeast once load test is complete. e) Magnolia Gardens will complete a Scope of Work based on information gathered from Titan Electric Southeast s load bank testing results and recommendation for size and type of generator. A formal bid notice will then be issued to vendors per Pinellas County Housing Authority policy. f) Formal bids will be reviewed and project will be awarded to lowest responsible bidder. g) Winning bidder and its design team will perform site visit to Magnolia Gardens for pre-construction meeting and assist in aiding of gathering necessary permits needed for completion of project. h) Winning bidder will coordinate with an electrician to be onsite during any additional site visits. II. Acquisition of Fuel: a. On Wednesday, October 11, 2017 Philip McCollum, Administrator and Chris Barnes, Maintenance Director spoke with the Fire Marshall from Lealman Fire Department, to discuss fuel storage. A date of October 12 th has been set for Lealman Fire District Marshall Jim Millican to visit our community to look at our proposed generator installation area and discuss fuel storage limits. Once this step is completed, we will then be able to research all options for powering a full size generator and fuel storage. Magnolia Gardens will purchase and install a full size generator capable of providing adequate cooling of 80 degrees or below for 96 hours, within the common areas listed above. All permitting and fuel storage requirements to be performed by the contractor.

3 b. On the morning of Thursday October 12, 2017 Philip McCollum, Administrator and Chris Barnes, Maintenance Director met with Chief Jim Millican at Magnolia Gardens. Chief Millican gave us a verbal approval for the planned location of the generator and also approved diesel fuel storage not to exceed 2,000 gallons. Chief Millican did mention however that natural gas could possibly be an option and, that it would also be a safer option to explore. With that said, we will look into natural gas as a preferred option as our property already has a direct link to natural gas supply provided by TECO Energy. a. Contractor to perform the following: NOTE: Items below may change based on selection of fuel source selection (Diesel vs Natural Gas) a) Tank distance to building and property lines b) Foundation needed to support tank c) Support needed should the tank be elevated d) Safety requirements e) Dike construction detail f) Containment liner requirements g) Vent locations h) Pumping system i) All other installation requirements Action Items: a) Selection of generator fuel source (Diesel vs Natural Gas) b) Complete contract with vendor providing fuel delivery c) Maintenance of tank and the fuel Acquisition of Services to Install, Maintain and Test Once the generator has been installed, the selected vendor will then provide all specialized start-up and preventive maintenance services. Vendor will also provide all maintenance logs for their equipment. They will perform any and all local requirements as well as, ensure maintenance is provided in accordance with manufacturer s suggested guidelines. Final Placement and Installation Upon securing the required permitting, generator, and all approvals required from state and local authorities, we will have the generator installed as required by the Emergency Rule. It is our intention to order the generator and have it installed prior to the sixty (60) day deadline. However, based on the timeline, it is not likely to happen.

4 Timeline: I. Magnolia Gardens has set forth an estimated timeline for this project. Due to the total number of licensed skilled nursing homes and assisted living facilities also required to meet the 60-day compliance deadline, we will not have this project completed by the November 16 th deadline. However, we will continue to make this project a priority and do everything possible on our end to ensure the quickest turn-around time without jeopardizing safety! Staff Training: Site visit with generator vendors - Week of Sept. 25, Begin Load Testing - Sept. 27, Site visit & initial meeting with Fire Marshall to discuss fuel - Oct.12, Complete Load Testing - Week of Oct. 30, Results of Load Testing Available Week of Oct. 30, Meet with electrician to discuss size of generator Week of Nov. 6, Complete Scope of Work for bid process - Week of Nov. 6, Announcement of generator process bid - Week of Nov. 20, Vendor bids due back to PCHA Week of Dec. 11, Review accepted bids and announce winner of bid Week of Dec. 18, Pre-Construction meeting with vendor Week of Jan 1, Submit permits- Jan Prospective delivery- March 2018 Installation to begin- April 2018 I. All staff will undergo training for the procedures during the loss of power. During conditions when there is a named storm approaching the area where the community is located, there will be trained staff at the building to ensure proper operation of the generator. II. All staff as a part of their orientation requirements will be trained on the procedures that are to be followed in a power outage. Procedures During the Loss of Power I. If power is lost to the building, staff will contact Maintenance Director to report situation II. Maintenance Director will contact Duke Energy or direct staff on duty to call power company III. If power is lost to the building, staff will make rounds on all residents to ensure they have a light source and check on the safety of all residents. IV. Ensure generator has started and backup systems are operational V. If the temperature is not an issue, staff should begin fire watch procedures checking on residents regularly by patrolling the building every minutes for wellness checks, determine the needs for assistance for residents, the smell of smoke, or evidence of fire. VI. If at any time temperatures exceed 80 degrees, staff will begin offering assistance to escort residents to activity room and dining room area of building where temperatures will remain at 80 degrees or below for cooling.

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