COLLEGE OF THE DESERT

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1 COLLEGE OF THE DESERT Course Code CIS-017 Course Outline of Record 1. Course Code: CIS a. Long Course Title: Business Data Management with Microsoft Access b. Short Course Title: Business Data Mgmt 3. a. Catalog Course Description: Students are introduced to the complex field of records management including physical paper and electronic data management. They learn to design, create, customize, organize, extract, and present information using Microsoft Access and Microsoft Sharepoint in preparation for careers in insurance, medical, or legal offices. b. Class Schedule Course Description: Business Data Management c. Semester Cycle (if applicable): N/A d. Name of Approved Program(s): ADMINISTRATIVE OFFICE ASSISTANT Certificate of Achievement ADMINISTRATIVE OFFICE PROFESSIONAL Certificate of Achievement COMPUTER INFORMATION SYSTEMS AS Degree for Employment Preparation COMPUTER INFORMATION SYSTEMS Certificate of Achievement 4. Total Units: 4.00 Total Semester Hrs: Lecture Units: 3 Semester Lecture Hrs: Lab Units: 1 Semester Lab Hrs: Class Size Maximum: 32 Allow Audit: Yes Repeatability No Repeats Allowed Justification 0 5. Prerequisite or Corequisite Courses or Advisories: Course with requisite(s) and/or advisory is required to complete Content Review Matrix (CCForm1-A) Prerequisite: CIS Textbooks, Required Reading or Software: (List in APA or MLA format.) a. Dawit Kassa (2016). Document Control: Life cycle and Governance Challege (2016/e). Create Spaces Independent. ISBN: College Level: Yes Flesch-Kincaid reading level: N/A b. Arma International (2009). Establishing Alphabetic Numeric and Subject Filing Systems (2009/e). Arma International. ISBN: College Level: Yes Flesch-Kincaid reading level: N/A 7. Entrance Skills: Before entering the course students must be able: a. Identify the fundamental computer concepts and terminology used for input, processing, output, and storage. CIS Using computers effectively requires that students can express their instructions in a form that the computer program can understand and execute. CIS Students must understand what they want to accomplish, what logical steps are required to accomplish the objective, and how to submit instructions to the computer to achieve the required objective. CIS Explain basic computer concepts, terms and definitions. CIS Compare and contrast the basic categories of system software and application software. CIS Explain the basic concepts and understand the uses of various categories of productivity software, including word processing, electronic spreadsheets and database management. b. Identify the key features of software such as operating systems, word processors, spreadsheets, databases, 05/01/ of 6

2 communications, and graphics. CIS Students must understand what they want to accomplish, what logical steps are required to accomplish the objective, and how to submit instructions to the computer to achieve the required objective. CIS Compare and contrast computer literacy and information systems. CIS Explain basic computer concepts, terms and definitions. CIS Compare and contrast the basic categories of system software and application software. CIS Explain the basic concepts and understand the uses of various categories of productivity software, including word processing, electronic spreadsheets and database management. CIS Discuss the pros and cons of machine language, assembler language and high-level programming languages. CIS Explain and discuss the system development life-cycle and the software development process. CIS Describe and use Windows options and features. CIS Demonstrate skills in disk and file management. c. Apply the principles of and solve problems with word processing, spreadsheet, database, communication and file management programs. CIS Demonstrate skills with beginning word processing to create, edit, save, and print standard business documents such as letters, memos, and reports. CIS Demonstrate skills to design and create simple spreadsheets using common formatting, and editing commands. CIS Demonstrate ability to query an electronic database. d. Create electronic presentations with presentation graphics. CIS Demonstrate the ability to create a basic electronic presentation. e. Use the Internet to send electronic messages. CIS Describe and use Windows options and features. CIS Define, understand, explain, and demonstrate basic INTERNET concepts. f. Understand the principles of computer security, ethics, and privacy. CIS Discuss the significant legal, moral and ethical, and security issues associated with increased computerization. g. Demonstrate the principles of Internet research. CIS Students must understand what they want to accomplish, what logical steps are required to accomplish the objective, and how to submit instructions to the computer to achieve the required objective. CIS Compare and contrast computer literacy and information systems. CIS Compare and contrast the basic categories of system software and application software. CIS Define, understand, explain, and demonstrate basic INTERNET concepts. 8. Course Content and Scope: Lecture: 1. Records Management 1. Standardized (ARMA) Indexing Rules Alphabetic records management 3. Subject records management 4. Geographic records management 5. Introduction to electronic file management 6. Records and information management programs 2. Introducing electronic database concepts, terms, and definitions 1. Fields, records, files 2. Data, information, rorms, reports 3. Building a database 1. Design a normalized database 2. Create, open, and save a database 3. Enter and retrieve data 4. Reviewing stored data 5. Edit information in a file - adding and deleting records 4. Searching a database 05/01/ of 6

3 Using the Query and Display options Organizing a database 1. Using the Sort option 2. Using the Index option 3. Copy and store database files Creating and printing formatted reports 1. Create and modify a report format 2. Create and modify labels Designing custom screen displays 1. Create and edit a custom screen form 2. Adding fields 3. Developing templates 4. Using the screen form Managing systems files 1. Import and export database files 2. Translate database files to and from other applications Lab: (if the "Lab Hours" is greater than zero this is required) Practical business applications demonstrating: 1. Building a database 1. Design a normalized database 2. Create, open, and save a database 3. Enter and retrieve data 4. Reviewing stored data 5. Edit information in a file - adding and deleting records 2. Searching a database 1. Using the Query and Display options 3. Organizing a database 1. Using the Sort option 2. Using the Index option 3. Copy and store database files 4. Creating and printing formatted reports 1. Create and modify a report format 2. Create and modify labels 5. Designing custom screen displays 1. Create and edit a custom screen form 2. Adding fields 3. Developing templates 4. Using the screen form 6. Managing systems files 1. Import and export database files 2. Translate database files to and from other applications 9. Course Student Learning Outcomes: 1. Use basic database functions such as query, list, and display, to select data. 2. Discuss methods of filing and electronic records management 10. Course Objectives: Upon completion of this course, students will be able to: a. Define and describe basic database concepts. b. Create and revise a database structure. c. Create and edit a database file. d. Apply simple mathematical concepts using Access functions. e. Copy and store database structures and files. f. Use the sort and index features to manage information. 05/01/ of 6

4 g. Create and use input screens, formatted output reports, and labels. h. Import, export and translate database files to and from other applications. i. Customize the Windows environment configuration. j. Understand, discuss, explain, and demonstrate data base planning and design conceptualization processes and methods. k. Create, maintain, and dispose of paper and electronic records l. Identify different records media in the workplace m. Identify ARMA filing rules n. Apply basic filing rules and procedures to paper records o. Apply alphabetic indexing rules to computer applications software 11. Methods of Instruction: (Integration: Elements should validate parallel course outline elements) a. Demonstration, Repetition/Practice b. Discussion c. Distance Education d. Lecture e. Technology-based instruction Other Methods: Reading assignments Simulation filing drills Drills and quizzes Practical demonstration of Microsoft Access database design, build, and query 12. Assignments: (List samples of specific activities/assignments students are expected to complete both in and outside of class.) In Class Hours: Outside Class Hours: a. In-class Assignments 1. In class, walk through Access database projects to learn how to: 1. Open, modify and save an existing Access database 2. Move and copy Access databases from one folder to another 3. Rename databases 4. Create move, and delete folders 5. Create backups on diskettes 6. Format a large database in Datasheet View 7. Create a form for entering data 8. Add input masks to ensure data integrity 9. Design and create queries and reports 2. Design several different databases using normalization techniques 3. Design and create a multi-table database with relationships between tables 4. Through class projects, demonstrate an understanding of how records management techniques relate to business situations b. Out-of-class Assignments 1. Show a good understanding of file management by: 1. Moving and copying Access databases from one folder to another 2. Renaming databases 3. Creating, moving, and deleting folders 4. Creating backups on diskettes 2. Demonstrate good understanding of both manual and electronic records management and filing techniques by completing assigned business based projects. 3. Demonstrate the ability to create, modify and manage an Access database. 4. Design several different databases using normalization techniques 5. Design and create a multi-table database with relationships between tables 6. Complete projects to demonstrate: 1. Creating a form for entering data into a table 05/01/ of 6

5 Adding input masks and editing to table input in Datasheet View and Form View 3. Using filters to select a subset of data from a database 4. Creating a single table parameter query 5. Creating a multi-table query 6. Creating an update query 7. Create a report from a table or query 8. Add calculated fields to reports and forms 7. Complete a comprehensive final project using all of the above Access skills to design and create a database solution for a business situation 8. Write a report identifying appropriate and legal records storage procedures for a business situation Methods of Evaluating Student Progress: The student will demonstrate proficiency by: Written homework Short essays showing ability to relate records management concepts to business situations. Laboratory projects Design, create, query, and manage database projects. 14. Methods of Evaluating: Additional Assessment Information: a. Written and quantitative examinations designed to assess student s ability to create, maintain, and dispose of records and compare various methods of filing and electronic records management; b. Simulation filing jobs and finding tests designed to demonstrate mastery of basic filing rules and procedures applied to paper and non-paper records; c. Database design and normalization projects; d. Database creation projects; e. Database edit rules and validations projects; f. Database query projects; g. Final project which demonstrates student s ability to effectively design a records management that solves a business problem; h. Final project which demonstrates student s ability to effectively implement an electronic data base solution to a records management situation. 15. Need/Purpose/Rationale -- All courses must meet one or more CCC missions. PO - Career and Technical Education Fulfill the requirements for an entry- level position in their field. Apply critical thinking skills to research, evaluate, analyze, and synthesize information. IO - Critical Thinking and Communication Apply principles of logic to problem solve and reason with a fair and open mind. Conduct research, gather and evaluate appropriate information, organize evidence into oral and written presentation, using proper MLA, APA, and other discipline-specific formats to cite sources. Utilizing various communication modalities, display creative expression, original thinking, and symbolic discourse. 16. Comparable Transfer Course University System Campus Course Number Course Title Catalog Year 17. Special Materials and/or Equipment Required of Students: This course requires a smart classroom with computers available for each student. Since this is a replacement, the classroom is already available with enough scheduling time for all sections. 18. Materials Fees: Required Material? Material or Item Cost Per Unit Total Cost 05/01/ of 6

6 19. Provide Reasons for the Substantial Modifications or New Course: Two year review update 20. a. Cross-Listed Course (Enter Course Code): N/A b. Replacement Course (Enter original Course Code): N/A 21. Grading Method (choose one): Letter Grade Only 22. MIS Course Data Elements a. Course Control Number [CB00]: CCC b. T.O.P. Code [CB03]: Computer Information Syst c. Credit Status [CB04]: D - Credit - Degree Applicable d. Course Transfer Status [CB05]: B = Transfer CSU e. Basic Skills Status [CB08]: 2N = Not basic skills course f. Vocational Status [CB09]: Clearly Occupational g. Course Classification [CB11]: Y - Credit Course h. Special Class Status [CB13]: N - Not Special i. Course CAN Code [CB14]: N/A j. Course Prior to College Level [CB21]: Y = Not Applicable k. Course Noncredit Category [CB22]: Y - Not Applicable l. Funding Agency Category [CB23]: Y = Not Applicable m. Program Status [CB24]: 1 = Program Applicable Name of Approved Program (if program-applicable): ADMINISTRATIVE OFFICE ASSISTANT,ADMINISTRATIVE OFFICE PROFESSIONAL,COMPUTER INFORMATION SYSTEMS,COMPUTER INFORMATION SYSTEMS Attach listings of Degree and/or Certificate Programs showing this course as a required or a restricted elective.) 23. Enrollment - Estimate Enrollment First Year: 30 Third Year: Resources - Faculty - Discipline and Other Qualifications: a. Sufficient Faculty Resources: Yes b. If No, list number of FTE needed to offer this course: N/A 25. Additional Equipment and/or Supplies Needed and Source of Funding. N/A 26. Additional Construction or Modification of Existing Classroom Space Needed. (Explain:) N/A 27. FOR NEW OR SUBSTANTIALLY MODIFIED COURSES Library and/or Learning Resources Present in the Collection are Sufficient to Meet the Need of the Students Enrolled in the Course: Yes 28. Originator Pablo Romero Origination Date 10/13/17 05/01/ of 6

COLLEGE OF THE DESERT

COLLEGE OF THE DESERT Course Code CS-009 Course Outline of Record 1. Course Code: CS-009 2. a. Long Course Title: Data Structures and Algorithms b. Short Course Title: DATA STRUCTURES 3. a. Catalog Course