IQNet database of certified / registered companies

Transcription

1 IQNet database of certified / registered companies February 2013

2 1. Requested data format The data received by the partners needs to be in the following format: ASCII/unicode text Contact IQNet Head Office if assistance is required. 2. Record layout The record layout of the file to be uploaded shall strictly conform to the following format, i.e. the first line shall contain the organisations name (no extra line, e.g. with a title). All data provided shall be IN ENGLISH. The responsibility of the data contained in the file and its correct formatting lies with the individual partner. Based on their own procedure, partners may decide to leave blank some of the fields, which are not mandatory. Some fields may be left blank because the information is not available. Page 2 of 6

3 Mandatory fields are marked with an asterisk (*): DESCRTIPTION M TYPE LENGTH Organisation name including company type e.g.: Dasproduktor GmbH Compañía-de-seguro SA John Smith & Co Ltd. Name of the site, plant, unit, department, branch, etc. as requested by the organisation e.g.: Philadelphia Unit Italian branch-milan Centre commercial Bellevue Research Department Street address (according to the local tradition and mail rules) e.g.: 5, Avenue Foch 17, Rue de la Loi Wetstraat South Park industrial district lot 3 Viale Garibaldi, 25 ZIP code or equivalent local mail zone code e.g.: IT SW1 City (in English or local language, but in Roman characters) e.g.: Paris Frankfurt am Main Rome or Roma Province/Region/Area (where applicable): insert here all information to complete the postal address Country code (according to the 2 character coding of ISO 3166, the same used for the Internet top level domain names) e.g.: IT (Italy) TO (Island of Tonga) US (United States of America) UK (United kingdom of Great Britain and Northern Ireland; not GB) Main field of activity according to the EA / IAF sector coding based on 39 sectors. e.g.: 03 17,18 38 (multiple value separated by comma, zero digit is needed before <10 values) * text 255 text 255 text 255 * text 10 * text 50 text 80 * text 2 * text 15 Certification standard (according to the standard name table) * text 50 Date of first issue (YYYY-MM-DD, always use a four digit year) e.g.: Date of validity (where applicable: YYYY-MM-DD, always use a four digit year) e.g.: Scope of certification in English e.g.: design and production of spherical valves Sales and distribution of hand woven carpets Scope of certification in local language (in addition to the English version) Partner s certificate number (according to the Partner certificate) IQNet certificate number (according to the IQNet rules) e.g.: IT ES Organisation s telephone number including international code. Use the +NN notation where NN is the Country telephone code es.: (Italy) (Switzerland) Organisation s fax number (see above) Organisation s web site address e.g.: Organisation s e.g.: comercial@companideseguro.uy text 10 text 10 * text text text 20 * text 20 text 20 text 20 text 60 text 60 This data may be provided by the partners, but it will not be shown in the public version of the database Page 3 of 6

4 3. List of standards The scroll down list of standards will automatically be amended by the standards appearing for the first time in the database. The name of an international standard shall be typed exactly as it is spelled officially, e.g.: - ISO 9001:2008 (not ISO9001:2008) - ISO 14001:2004 (not ISO14001:2004) - OHSAS (not OHSAS18001) - etc. Any certification referring to obsolete standards such as ISO 9001:2000, ISO 9002:1994 etc. shall not be uploaded into the IQNet database. Any user (a partner or third party) may check the list of standards in the database by opening the standard field and scrolling it down. 4. Data upload procedure The responsibility regarding the accuracy of the data lies with the individual partner. IQNet is not responsible for the content of the database. Uploads may be made anytime, according to the individual partner s preference, but should be completed at least quarterly. The general procedure is based on the following steps: 4.1 System access All partners already have their authentication data (username and password) to access at Partner only Area of the IQNet website. Every partner will update its list of certified companies by following the instructions below. 4.2 File choice and upload The data from the Partner s computer is first transferred through the Internet to the server transit area and then controlled and published. At each upload the entire Partner s database is transferred. No partial or incremental updates are possible. The following two steps are necessary to upload the data file into the transit area: Page 4 of 6

5 Select your file BROWSE Mandatory requirements: The file shall be in ASCII/unicode text with fields delimited by tabs Each record shall have the number of fields specified in section 3 The filed lengths shall be shorter or equal to the ones specified in section 3 The sequence of fields shall be that specified in section 3 There cannot be a heading for columns (i.e. the first line of the file is the first line of valid data). In order to start the transfer procedure, click on the Send and upload into temporary database button. The local file is transferred (uploaded) into the IQNet server transit area through the Internet. According to the file size and the connection speed this operation may take a few seconds or several minutes. If the upload procedure is interrupted for any reason it shall be restarted. Press this to transfer the file to the IQNet server Send and upload into temporary database 4.3 Controls When the file has been uploaded to the IQNet server a message like this is prompted to you: XXXXX companies added to a temporary database If the number of companies is correct you can try some search on this data with the following limited search engine. TEMPORARY SEARCH ENGINE From this temporary search engine you can check the data as if they were inserted in the online database. If the number of companies uploaded or the result of your check is not in compliance with your request check your file and restart. Page 5 of 6

6 4.4 Update Before this point none of your online data will be modified. If you are sure that all your data is correct, press the button below to exchange the data in the online database with your latest file. UPLOAD AND CHANGE THE DATA INTO ONLINE DATABASE The data which is contained in the IQNet server transit area database are deleted and the newly uploaded file is inserted into the database. The data will immediately be available on the Internet. The IQNet server will provide a daily and weekly backup of the entire database. 4.5 Delete only You will find a function in the managing area that erases all your data without replacing it with another file (use this function to erase all obsolete data if your new data is not ready yet). Page 6 of 6