Session Leverage Winshuttle Query in Internal Audit, Finance and Controlling. Erin Stone Bbraun Medical, Inc.

Transcription

1 Session Leverage Winshuttle Query in Internal Audit, Finance and Controlling Erin Stone Bbraun Medical, Inc.

2 Agenda Introductions Winshuttle Solution B. Braun Simplifying Data feed into the Audit Tool ACL ACL: formerly known as Audit Command Language Demonstration Summary Q&A

3 Introduction Erin Stone is part of the BBraun IT organization as SAP Senior FI/CO Technical Analyst Certified CRISC IT Support for the Finance, Audit and Law Compliance business areas since Prior to B. Braun, Stone worked for Bayer Corporation as an SAP Product Cost Analyst, implementing portions of the product cost module of SAP in Stone refined her capabilities at Duquesne University.

4 Bbraun Medical, Inc. In the United States, B. Braun Medical Inc. is a leader in infusion therapy, pharmacy and anesthesia, and a pioneer in passive safety and DEHP/PVC-free medical technology. Through its Sharing Expertise initiative, B. Braun collaborates with customers, partners and employees to perfect the delivery of optimal patient care.

5 B. Braun History Over 166 years Grown into an incredible history of medical product breakthroughs Spotlights the first needle-free IV system the first plastic disposable syringe the first commercially prepared IV solution the first sterile resorbable suture

6 Challenges ACL Services Ltd. is a company providing audit analytics and continuous monitoring software. [1] Pain With the large amount of data relating to just audit testing for duplicate payments (eighty six thousand plus lines for one company code) it was difficult to get data from SAP in a structured format to pull into the ACL tool. Our Goal then - So we set out to see if there were methods and tools that would allow us to overcome this challenge associated with SAP data extraction

7 Business Case Based on the business case that many hours of manual effort were required to gather this data We did not have a tool that allowed the business users the ability to obtain the data required in order to perform the internal audit analysis. The needed Executive Sponsorship based on trust relationship

8 Solution BBraun Medical, Inc. implemented Winshuttle Query for a reporting project Then identified it as a perfect tool to use to obtain data for the Internal Audit Why? Control: field selection, security Scheduling: Batch capabilities, file handoff Flexibility: Excel, Text, picking fields, labels Throttling: Doesn t impact SAP performance Real live data reporting Outer and left joins capability Use of Tables, infosets, logical databases No programming required!

9 How Winshuttle Query was Introduced An informational demo was given to the stakeholders who could utilize this type of flexibility in a tool. Winshuttle provided training and forums to support their customers. The product is intuitive enough to work with on the fly Ongoing user adoption

10 Results and Savings We use Winshuttle Query for the Internal audit department support. Also used to feed data out of SAP to a server that picks up those files and pulls them into SQL database to use for reporting. This process has saved over months of hours per annum of time for our end users, and for IT support.

11 Using Query for data feed to ACL (Audit Data Analytics) How to build the Query template The pull and push of data using Query Getting SAP data into an SQL a database Getting data into a place to run ACL scripts on Prior to Winshuttle Query, no tool to get this data Feed/refresh Reporting Excel files consistently

12 Datafeed How it is used to feed ACL at BBraun Medical, Inc The Query is created based on the data that is to be reviewed The Query is scheduled as a night job (using the Query Scheduler) The Query result file is placed on a shared drive The data on the shared drive is then picked up by ACL How the Query is determined Review what fields you currently see in (for example) FB03 Find the table that holds the data you will be assessing

13 Planning Decide what tables and fields you will need in order to create your data files What format do you want the data to be produced in Excel, Access, Text, SQL, SharePoint

14 Building Query

15 Settings in the Where Clause Builder

16 Select file format you would like to use for the data download

17 The Mapping

18 The Scheduler

19 Running Winshuttle Query Using Query the login process does not bypass normal log on procedures or security settings within SAP

20 My data file is now ready to be used by ACL

21 Query and Infosets

22 Using SAP Infoset via Winshuttle Query

23 Choosing the user group in Infoset Standard area

24 Choose your Infoset

25 Now the Infoset from SAP has been added to Winshuttle Query

26 Select fields from Infoset

27 Preview your data before saving

28 Generate a preview of Infoset data

29 Save your Winshuttle Query infoset

30 Create your Query Script Mapping

31 Selecting your Excel file for mapping

32 Choose selection fields

33 Run your Winshuttle Query Script

34 Results

35 Future plans 1) Move from an annual process To an integrated every day process 2) Utilize Winshuttle Query in areas of SAP Security monitoring 3) Monitoring SAP system for critical dollar amounts.

36 Other ways to use Winshuttle Query Don t limit your options with Winshuttle Query You can data feed SAP data to any tool that utilizes Excel, Access, SQL or Text, Biznet

37 Demo

38 Winshuttle Query it s not just hours saved but empowerment of the user s effectiveness Hours savings is important but other types of monitoring can be done with Winshuttle Query: Internal Audit saves days of hours because the data is being pulled from SAP in an automated way. Alert reporting to watch for certain activates that impact finance reporting. Example: being notified if a certain movement type was used that causes a large ($$$$) dollar value being posted which would affect the Bottom line. Using Winshuttle Query to do automated reporting on certain security related monitoring activities.

39 Questions