Query and How it Can Be Used in Finance. Daniel del Val Winshuttle

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1 Query and How it Can Be Used in Finance Daniel del Val Winshuttle

2 Introduction App Winshuttle #WUG2014 Twitter SSID Winshuttle Password wug2014

3 Agenda About me Why Use Winshuttle Query Query Basics Example 1 Creating an AR Aging Report Query Advanced Features Example 2 Expanding on our AR Aging Report Other Advanced Features Example 3 Account Balances Report Integration with Transaction Example 4 Audit Exception Report

4 About me Daniel del Val Solutions Engineer Latin America region With Winshuttle since 2012 Previously FI-CO Analyst and Consultant at Accenture Working with SAP since

5 Why use Winshuttle Query Standard SAP reports do not always meet all requirements Ad-hoc reporting forces user to rely on technical resources Standard SAP Query has certain limitations Winshuttle Query empowers users by offering a flexible and accessible way to generate reports

6 Query Basics Using Query builder vs creating from a recording Table Auto-join feature Establishing Selection Criteria Previewing a Query Mapping to Excel

7 Query Basics Using Query builder vs creating from a recording Table Auto-join feature Establishing Selection Criteria Previewing a Query Mapping to Excel

8 Query Basics Using Query builder vs creating from a recording Table Auto-join feature Establishing Selection Criteria Previewing a Query Mapping to Excel

9 Query Basics Using Query builder vs creating from a recording Table Auto-join feature Establishing Selection Criteria Previewing a Query Mapping to Excel

10 Query Basics Using Query builder vs creating from a recording Table Auto-join feature Establishing Selection Criteria Previewing a Query Mapping to Excel

11 Example 1 Creating an AR Aging Report In this demo we will create a report that offers a list of outstanding payments by customer and business area grouped into AR buckets Tables: BSID Document Segment for Customers KNA1 Customer Master (General) KNB1 Customer Master (Company Code)

12 Query Advanced Features Transforming results with excel expressions Find a joining table Mapping to sources besides Excel Advanced selection criteria

13 Query Advanced Features Transforming results with excel expressions Find a joining table Mapping to sources besides Excel Advanced selection criteria

14 Query Advanced Features Transforming results with excel expressions Find a joining table Mapping to sources besides Excel Advanced selection criteria

15 Query Advanced Features Transforming results with excel expressions Find a joining table Mapping to sources besides Excel Advanced selection criteria

16 Example 2 Expanding on AR Aging Report Adding excel formulas to the mapping Publishing to Excel Running the finished Query Incorporating Pivot Tables and Charts

17 Other Advanced Features Query Scheduler Allows you to schedule a query to be ran once at a later time, or periodically (daily, weekly or monthly)

18 Other Advanced Features Querying Infosets and Logical Databases Logical Databases are an alternative to direct table queries Benefits: tables are already grouped Drawback: limited to certain selection fields

19 Example 3 Account balances report Account balance by month and fiscal year Tables: If New G/L is installed - FAGLFLEXT Standard G/L GLT0

20 Integrating Query with Transaction Using Query and Transaction together allows you to create round trips A typical scenario is mass modification of data in SAP with Transaction, having extracted the exact records to modify beforehand using Query Master data mass modification Reversal of accrual documents outside scheduled run Identification of particular documents to be reversed Periodic processes

21 Example 4 Audit Exception Report This report will allow us to identify documents posted outside of normal parameters Table used: BKPF Selection by user name, time of entry, and a string in the document text using wildcards Integration with Transaction to reverse selected documents

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Tips & Tricks for using Winshuttle in General Accounting Clinton Jones Director of Product Management

Tips & Tricks for using Winshuttle in General Accounting Clinton Jones Director of Product Management About me Clinton.Jones@Winshuttle.com Director of Product Management Finance at the core Master Records