INSITE InSite Benefits of utilizing InSite

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1 INSITE InSite is a web portal to the prepress environment that allows customers to work with their print jobs over the internet. InSite enables customers to upload and download jobs; proof online with geographically dispersed users collaborating simultaneously; append annotations or comments; approve or reject pages and access your secure job over the internet using a standard browser. Benefits of utilizing InSite No longer need to create CD s or DVD s. Secure uploading and downloading while maintaining job context Reduce material costs Reduce shipping costs Perform a Preflight and Refine files in real time Shorten proofing cycles Remote change request Accessibility from any web enabled Macintosh or PC Collaborate across multiple locations with multiple users

2 File Naming Structure File names should not be more then 25 characters and only include alphanumeric characters, periods and underscores followed by the suffix.pdf. DO NOT use special characters such ) / in the file name. Please name files starting with the individual page number or page range followed by title or code _sunnyday.pdf - 001_576849Title.pdf _sunnyday.pdf If supplying revised files the naming structure should contain the revision number as r1, r2, r3. Revision 1: 001_r1.pdf Revision 2: 001_r2.pdf

3 To access HPS Ohio s InSite Prepress Portal: Verify your computer is compatible with InSite, click on System Diagnostics below the Login button. Once complete, the system will show you a status window. If something needs to be updated you can update directly from this window.

4 Uploading Files From the Job Summary window you can upload files by clicking on the Upload Files... button. A window will appear labeled Upload Files. You can name your upload in the Upload Name: and then drag and drop the files that need to be transferred in the bottom window which will say Drag Your Files Here. Click on the Upload button and the files are automatically compressed and uploaded into the HPS-Ohio Prepress file server. Once complete, you will see a splash screen stating upload complete, and auto-processing will start. After auto-processing is done an will then be generated to the CSR letting them know the upload is complete. Please be aware that Insite no longer supports Java. So dragging and dropping folders will not work. You can click on the plus sign and navigate to the folder and select all.

5 Opening Files in Smart Review To review your files you will need to launch Smart Review. Go to the Pages tab and click on a page or select it and click on the Smart Review button.

6 Smart Review Once Smart Review is open you will be able to annotate and review your files for content. Once you and your Team have reviewed the files please do one of two things: Reject the Page by clicking on the Red X, supply a new file or request corrections be made, or Approve the Page by clicking on the Green Check Mark. Choose thumbnail or list view If you review the page and it is not OK or corrections are needed, click the red X to reject the page. If you review the page and it is ok, click the green check mark

7 Compare View Spread View Single Page View The compare view will compare two pages and show the differences in the right column. Make a Text Annotation Draw a Circle or Rectangle Draw a Straight line Draw a Freeform line Measure using ruler Position a Horizontal guide Position a Vertical guide Measure color density To the right of Smart Review, are all of the Information panes. These are drop downs. The Info, Pre-flight, Annotation, Collaborations and chat are all here. The pre-flight pane is probably the most used as it will identify what part of the page is causing and error. You just need to click on the error and it will automatically show you where the issue is.

8 When you are in the pages tab on Insite you, have some options on handling the pages without going into Smart Review. There is a sidebar on the left with options for the pages for selecting, approving, rejecting and downloading pages etc, All depending upon the access level you have been granted, there is also one on the right which will let you manage what pages you wish to see. Select to view which pages to see. All, rejected,...etc Select to view pages by reviewer Select to view pages by press signature Select to view pages by preflight information, Success, Warning, Error...etc Search for Pages by name. If their are pages in Groups, You can view all or select which Group to see When you select a page or more than one you will be able to use these options You can set pages to request approval from another user. Click These Icons to approve or reject pages or clear requests for approval Add or Remove pages from a group if there are groups created These options allow you to download a lores proof for content, a high resolution pdf or a jpeg file