MarkzTools2 User Guide Markzware

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1 MarkzTools2 User Guide 2017 Markzware

2 MarkzTools2 Table of Contents MarkzTools2 System Requirements... 3 MarkzTools2 Subscription License Model... 4 Installing MarkzTools2 on your Mac... 5 Running MarkzTools2 for the First Time... 7 MarkzTools2 Successful Activation... 9 MarkzTools2 Failed Activation MarkzTools2 Proxy Setup Registering MarkzTools Uninstalling/Deactivating & Moving Your License MarkzTools2 - Quick Start MarkzTools2 Help Menu MarkzTools2 Preferences Play Sound Options Different Methods to convert files using MarkzTools

3 MarkzTools2 System Requirements Mac OS X 10.8 or higher **While MarkzTools2 may run under older versions of macos, Markzware no longer will officially support these older operating systems due to File System incompatibility issues. Internet connection to download, activate and register MarkzTools2 Page 3

4 MarkzTools2 Subscription License Model MarkzTools2 annual bundle subscription MarkzTools2 is sold as an annual subscription. It is part of the MarkzTools Annual Subscription bundle. The subscription starts at the time you place your order for MarkzTools2, not upon first use. When your subscription period is over, MarkzTools2 will no longer run. If you wish to continue using MarkzTools2 you will need to either renew your subscription or purchase a new subscription. Your subscription includes all updates at no additional charge Your subscription includes All posted Updates at no additional cost through the end of your subscription period. Once your subscription has expired, MarkzTools2 will no longer be available. At this time if you would like to continue using MarkzTools2, you will need to either renew your subscription or purchase a new subscription. ***MarkzTools is also currently sold as a perptual license bundle as well. If you purchase a perpetual license when any major upgrade is released you will need to pay an upgrade fee to access the new features. Typically upgrades are charged when new versions of InDesign are released. With a subscription you would have access to the new upgrade, but with a perpetual license you will not have access to the new upgrade unless you first purcahse the newest version of MarkzTools. Page 4

Installing MarkzTools2 on your Mac MarkzTools2 ZIP File When you have completed

5 Installing MarkzTools2 on your Mac MarkzTools2 ZIP File When you have completed your download of MarkzTools2, you will have a zip file that needs to be decompressed. Decompressing the MarkzTools2 ZIP file Double-click the MarkzTools2 ZIP file and this will produce a folder. Inside this folder wll be the MarkzTools2 application and the MarkzTools2 User Manual. Move MarkzTools2 to your Application Folder To install MarkzTools2, drag the MarkzTools2 icon to your Applications Folder. Page 5

6 Authenticate Under macos (Sierra), you may need to Authenticate (provide your username and password) to move MarkzTools2 into your Applications folder. Page 6

message. First Time Running MarkzTools2 To launch MarkzTools2: 1.

7 Running MarkzTools2 for the First Time Error when starting up MarkzTools2 The Default Security settings for Mac are such that, if you double-cick on the MarkzTools2 application icon you will receive an error message. First Time Running MarkzTools2 To launch MarkzTools2: 1. Highlight the MarkzTools2 Application Icon 2. Right-Click (or Control-Click) on the MarkzTools2 Icon 3. Select Open from the poup menu Page 7

MarkzTools2 is from an unidentified developer - After Right-Clicking (or Control-Clicking) and selecting Open, you will be asked one more time if you really want to open MarkzTools2.

8 MarkzTools2 is from an unidentified developer - After Right-Clicking (or Control-Clicking) and selecting Open, you will be asked one more time if you really want to open MarkzTools2. Click on the Open button to open and run MarkzTools2. Once you do this, you should not need to do this again. MarkzTools2 Main Window When MarkzTools2 starts up, you will see its main window. Page 8

MarkzTools2 Successful Activation MarkzTools2 Attempting to Activate The very first time you start up MarkzTools2, it will attempt to contact Markzware's License Server and activate.

9 MarkzTools2 Successful Activation MarkzTools2 Attempting to Activate The very first time you start up MarkzTools2, it will attempt to contact Markzware's License Server and activate. This should be a fairly transparent process. If MarkzTools2 is able to contact the License Server, then you will be activated. The screen shown on the left designated as (1) is a screen that in many cases will flash by so rapidly you will not see it. If you have a slow internet connection or are blocked from getting out to the internet, you will see screen #1. Normally you will just see screen #2, stating you are activated and MarkzTools2 is ready to go. Click the Close button to dismiss this screen. At this time you should also have the MarkzTools2 Registration Screen visible. Please fill out the Registration form before starting to use MarkzTools2. Should you have any issues we have provided links on the Activation Complete screen to contact Markzware Tech Support. Page 9

MarkzTools2 Failed Activation MarkzTools2 - Attempting To Activate MarkzTools2 uses standard internet ports (HTTP/HTTPS on port 80/443) to try and communicate with the License Server.

10 MarkzTools2 Failed Activation MarkzTools2 - Attempting To Activate MarkzTools2 uses standard internet ports (HTTP/HTTPS on port 80/443) to try and communicate with the License Server. If you have a slow internet connection or are blocked from internet access due to security issues, the pictured screen appears and does not go away until you click the Close button. Under standard conditions, the screen should disappear within roughly 30 seconds. If you encounter this screen and it does not close by itself within a reasonable amount of time, please contact Markzware Tech Support Page 10

11 MarkzTools2 - Non-Activated Product If for any reason MarkzTools2 was unable to reach our License Server, you should still be able to run the product for a limited time, but every time you start up MarkzTools2 you will be presented with a screen reminding you to take action by the specified date. In many cases the screen is displayed as the result of MarkzTools2 being blocked by a Proxy Server in use at your location. If you continuously see this window, you need to contact Markzware Tech Support. The grace period for running MarkzTools2 in a non-activated state should be long enough and should be annoying enough that you will take action and contact Markzware well before your expiration date arrives. Page 11

12 MarkzTools2 Proxy Setup Accessing Proxy Settings for MarkzTools2 Access the proxy settings by clicking the word here Page 12

13 Enter Proxy Information for MarkzTools2 You may need to contact your IT or Support person to obtain the information for proxy server setup. Once you enter the requested information, click the Save button and then click the Close button. Note** - The best course of action to see if the proxy settings entered will work is to Quit and Restart MarkzTools2. Page 13

14 MarkzTools2 Successful Activation If the proxy data you entered allows you to contact the Markzware License Server, you will eventually see a successful activation screen. Click the Close button to dismiss the screen and begin using MarkzTools2. If you do not get a successful activation screen, please first double-check you have entered the proper info for your proxy server, by checking with your Support Department. If this does not resolve the issue, please contact Markzware Technical Support. Page 14

15 Registering MarkzTools2 Why should you register your software? 1. Registering enables you to receive Tech Support 2. Registering enables you to qualify for any special deals MarkzTools2 Registration Screen Please register your version of MarkzTools2. Page 15

MarkzTools2 Registration Required Field Although your email address is the only required field to register MarkzTools2, it is strongly suggested

16 MarkzTools2 Registration Required Field Although your address is the only required field to register MarkzTools2, it is strongly suggested you at least provide your Name and a Phone Number as well. The best option is to fill out the Registration form as completely as possible. Page 16

17 Thank You For Registering MarkzTools2 Once you have successfully submitted your MarkzTools2 Registration form you will receive a Thank You screen. Click the Close button to dismiss this screen. At this point you are ready to start using MarkzTools2. If you are unable to register your product, please contact Markzware Tech Support for assistance. Page 17

Locate the MarkzTools2 Application (normally in your Applications Folder) 3.

18 Uninstalling/Deactivating & Moving Your License MarkzTools2 Deactivation To Deactivate MarkzTools2, do the following: 1. Make sure MarkzTools2 is not running 2. Locate the MarkzTools2 Application (normally in your Applications Folder) 3. Throw the MarkzTools2 Application in the Trash and Empty the Trash 4. You have now Uninstalled MarkzTools2 from your computer and Deactivated it as well, and are now ready to install MarkzTools2 onto another computer. Page 18

19 MarkzTools2 - Quick Start Converting your first file - Start MarkzTools2 Start the MarkzTools2 application by double-clicking it. The MarkzTools2 window will appear. Page 19

20 Drag & Drop Drag the InDesign files you wish to covnert to IDML onto the MarkzTools2 window. By default the IDML files will be created in the same folder as the original InDesign file. You do not need InDesign loaded on your computer in order to convert InDesign files into IDML! MarkzTools2 is a stand-alone application. Page 20

21 MarkzTools2 Converts your file Depending on the complexity and size of your InDesign file, the conversion may be so quick, you won't even see a progress bar! Page 21

You now have an IDML file MarkzTools2 will create a folder using the InDesign document's filename, and the resulting IDML will be created inside that folder, also named the same as the original

22 You now have an IDML file MarkzTools2 will create a folder using the InDesign document's filename, and the resulting IDML will be created inside that folder, also named the same as the original InDesign document. The newly created IDML file can be opened in other versions of InDesign, or used as a backup or however you normally use IDML files. That's it! To change the location of where the IDML files will be created, you can modify MarkzTools2's Preferences which are right on the same window where you drag-and-drop files to convert them into IDML. Page 22

MarkzTools2 Help Menu To access the Help Menu select the MarkzTools2 -> Help menu item and then select MarkzTools2 Help 1. This area shows the version of MarkzTools2 installed on your system.

23 MarkzTools2 Help Menu To access the Help Menu select the MarkzTools2 -> Help menu item and then select MarkzTools2 Help 1. This area shows the version of MarkzTools2 installed on your system. This info is helpful if you need to contact Tech Support. 2. The Online Manual button will start up your default web browser and take you to Markzware's online Product Documentation page where you can access manuals for all of Markzware's current products. 3. The Support Website button will start up your default web browser and bring up Markzware's online Trouble Ticket form, with your License ID already present in the form. Please remember, if you have problematic files, at the bottom of the Trouble Ticket form you can upload files for us to test and inspect. Please don't just tell us a file is bad, please send it along with your trouble ticket so we can test it. 4. The OK button will close the MarkzTools2 Help window. Page 23

24 MarkzTools2 Preferences MarkzTools2's preferences are all conveniently located on the main window. Create IDML in: The Create IDML in options allow you to select the destination of where your IDML files will be created. 1. Document Location - IDML files will be created in the same location in which the original documents are located. 2. ~/Documents/MarkzTools2 folder - IDML files will be created in your Users folder in your /Documents/ MarkzTools2 folder 3. Other - IDML files will be created in the location you select. Click the Browse button to select a location. Page 24

25 If IDML Exists: The If IDML Exists options determine whether to replace an existing IDML file or create a new version of the file. 1. Replace will overwrite an existing IDML file of the same name. Important Note - MarkzTools2 will never overwrite an IDML file created using InDesign. MarkzTools2 will only overwrite IDML files it has created. 2. Rename will create a new version of an IDML of the same name and append a number to the end of the name so you may reference the different versions. For example, if you convert the same InDesign file named "Test" three times, with the rename option enabled you will end up with three separate IDML files named Test.idml, Test_1.idml and Test_2.idml. Page 25

Create Lo-Res Previews: Some Background Info - When InDesign opens an IDML which references an image that cannot be located, it will create a gray tint box as a placeholder for the image.

26 Create Lo-Res Previews: Some Background Info - When InDesign opens an IDML which references an image that cannot be located, it will create a gray tint box as a placeholder for the image. If you choose to have preview files created by MarkzTools2 they will be stored in a sub-folder named Lo-Res Previews so you can easily locate them and update the links (to at least view what the original images looked like). InDesign has a feature where you can locate just one of the previews and it will update all other links to the previews it finds in that folder. Another way to do this is to simply move the IDML file created by MarkzTools2 into the Lo-Res Previews folder before opening it in InDesign. The Lo-Res Previews MarkzTools2 generates are not intended to be used for high quaity print work, they are soley intended to give you a better idea of how the original file appeared. Since it may be difficult to visualize how a document originally appeared, MarkzTools2 gives you some options on whether you would like Lo-Res Preview files to be created. The following Lo-Res Preview options are available under MarkzTools2: 1. None will not create any previews, only an IDML file will be created. 2. For Missing Images Only will only create lo-res previews for missing images used in the InDesign file. 3. For All Images will create lo-res previews for all images used in the InDesign file, Page 26

27 After Conversion: The After Conversion options allows you to select additional features to be performed after the IDML file has been successfully created. 1. Play Sound will play a sound upon successful conversion of a file. If you do not set up a custom sound to play then your System Default sound will play upon successful conversion of a file. ( See the Play Sound Options section for details on how to customize your sound). 2. Reveal in Finder will highlight your IDML in the Finder after a successful conversion. 3. Open IDML in InDesign will send your IDML file to InDesign and open it as a new Untitled document. If you have multiple versions of InDesign loaded on your computer, your IDML file will open the latest version of InDesign you have installed. 4. Save Document - If the Open IDML in InDesign option is selected and InDesign is active at the time of the conversion you will be conveniently prompted to give the new document a name, with the IDML s filename used as the default (In other words - the name of the original InDesign file will be offered as the default "Save As" name instead of Untitled!) Page 27

28 Play Sound Options Select sound to play after conversion To have a sound play after conversion: 1. Click on the Play Sound checkbox 2. Right-Click on the words Play Sound and select the sound you would like to use from the popup menu. Custom Sound If you would like to use a custom sound, you can add your sound to the list by: 1. Creating your custom sound (typically a.aiff file) 2. Placing your custom.aiff file in the /System/Library/Sounds folder 3. Next time you Right-Click on the words Play Sound, your custom sound should show up in the list of selections. Page 28

Different Methods to convert files using MarkzTools2 Method #1 - Use Command-O to Open and Select Files 1. With MarkzTools2 active, select Command-O. 2.

29 Different Methods to convert files using MarkzTools2 Method #1 - Use Command-O to Open and Select Files 1. With MarkzTools2 active, select Command-O. 2. You will then be prompted to select the InDesign files you wish to convert. 3. Click on Open to begin conversion 4. The converted IDML files will be created at the location specified in your Preferences. NOTE - When using Command-O MarkzTools2 will show you the version of the InDesign file or files you select. This is a very useful feature as you can also use this to see the version of your InDesign documents without converting them to IDML. Simply highlight an InDesign file by clicking on it and you will see its version listed. To use MarkzTools2 as an InDesign file version checker, do not click on Open, which will convert the selected file to IDML, simply view the version of your file and then click Cancel. Page 29

30 Method #2 - Drag & Drop files onto MarkzTools2 1. Select the file or files you wish to convert 2. Drag the files onto the MarkzTools2 window 3. The converted IDML files will be created at the location specified in your Preferences. Page 30

MarkzTools User Guide Markzware

MarkzTools User Guide Markzware MarkzTools User Guide 2017 Markzware MarkzTools Table of Contents MarkzTools for InDesign Mac System Requirements... 3 MarkzTools for InDesign Subscription License Model... 4 Installing MarkzTools for