Diocese of San Bernardino ParishSOFT. Standard Operating Procedures. List of SOPs (Standard Operating Procedures)
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1 Diocese of San Bernardino ParishSOFT Standard Operating Procedures The purpose of having data standards to enter data is so that no matter who is doing the input or changes of your data all have the same training so that you don t have one person doing one thing and another person doing something different. If you do find something that you don t Note: Some of these SOPs refer to data standards that should be applied to any data you are currently maintaining (Standard Operating Procedures) Registration Status... 2 Registration Status for Family (DSB-1001) (Updated )... 2 Data Entry Processes and Standards... 2 Data Entry Standards when Adding a New Family (DSB-1003) (Updated )... 2 Pastoral Center Input of New Families (DSB-1009) (Updated )... 2 Invalid Mailing Address (DSB-1008) (Updated )... 3 Software Considerations... 3 Database Performance (DSB-1005) (Updated )... 3 Re-Evaluating... 4 Handling Multiple or Duplicate Registrants (DSB-1002) (Re-Evaluate)... 4 Selecting Proper Faith Type when Entering Sacramental Details (DSB-1004) (Re-Evaluate).. 4 Diocesan Data Input Process (DSB-1006) (Re-Evaluate)... 5 Lookup Table Information (DSB-1007) (Re-evaluate)... 5 Version Date: Thursday, August 29, 2013 Page 1 of 5
2 Registration Status Registration Status for Family (DSB-1001) (Updated ) Date changed Reason Added Family Group of Registered Inactive to the Family Group Area Changed Added Moved and Pastoral Center Added family groups Pg. 4 Changed the explanation under Staff & 3 Changed Moved to Invalid Address and corrected the Explanation and Considered Registered to this parish columns For Family Group School Only with the Currently Registered family checkbox checked changed the Considered Registered to this parish Column from No to Yes because if a family is marked as a Currently Registered Family they are considered registered to the parish regardless of what the Family Group is set to. In Scenario 7 added in Scenarios 1, 2, or 3 To help clarify the meaning Added Eric Kuske s address (ekuske@sbdiocese.org) to the contact information. Pg. 6 Pg Rewrite of document for better Whole Document Data Entry Processes and Standards Data Entry Standards when Adding a New Family (DSB-1003) (Updated ) The abbreviation for And was Page 3 removed because and should be spelled out Rewrite of document for better Whole Document Pastoral Center Input of New Families (DSB-1009) (Updated ) Modified various parts of the Whole Document document Modified various parts of the Whole Document document Creation of this document Whole Document Version Date: Thursday, August 29, 2013 Page 2 of 5
3 Invalid Mailing Address (DSB-1008) (Updated ) Clarified point 2 under missing Pg. 1 address Creation of this document Whole Document Software Considerations Database Performance (DSB-1005) (Updated ) Added.ldb files to have Pg.2 excluded from anti-virus programs check Changed run database Pg. 1 maintenance utilities from once a week to once a month Rewrite of document for better Whole Document Version Date: Thursday, August 29, 2013 Page 3 of 5
4 Re-Evaluating Handling Multiple or Duplicate Registrants (DSB-1002) (Re-Evaluate) Selecting Proper Faith Type when Entering Sacramental Details (DSB- 1004) (Re-Evaluate) Version Date: Thursday, August 29, 2013 Page 4 of 5
5 Diocesan Data Input Process (DSB-1006) (Re-Evaluate) Lookup Table Information (DSB-1007) (Re-evaluate) Version Date: Thursday, August 29, 2013 Page 5 of 5
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