Implementation Guideline Purchase order change request ORDCHG
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1 Volvo Car Corporation GOTHENBURG, SWEDEN
2 Contents GENERAL... 3 BASIC FUNCTION OF THE MESSAGE... 3 IMPLEMENTATION REMARKS... 4 MESSAGE CONTENT... 4 MESSAGE EXAMPLE... 5 PURCHASE ORDER CHANGE REQUEST
3 General The purpose of order change is to provide the seller/supplier with essential information involved in changing a previously issued purchase order of the goods or services. Volvo Car Corporation - VCC are using the following format: EDIFACT D96B The basis of the application is the EDIFACT message entitled version D96B issued by UN in September The frequency and scope of the message are specific for each company within VCC. Relations to other messages: message has strong relations to the ORDERS message. message provides the possibility to changes the content of a previously issued ORDERS message. message will also ask supplier for an order response in the same way as the ORDERS message does. Such response is performed by order response message ORDRSP. Message constraint: VCC will only use the order change request to cancel a line in an order. When cancellation request is sent, all the remaining quantities on that line will be cancelled. A reply (order response message), to confirm or reject is expected. Message from buyer to supplier: message o To request the supplier to cancel a line. Message from supplier to buyer ORDRSP message o A request for cancellation is confirmed o A request for cancellation is rejected. Basic function of the message The message may contain the following information: * Order number. * Buyer. * Seller. * Where to deliver (consignee). * Article number. * Quantity of goods. 3
4 Implementation remarks Header level Document number (BGM C106 / 1004) This value is central in VCC s ERP order system. This number is used as key in other EDI documents e.g P and DESADV. All documents for a corresponding order shall have same document number in segment BGM. Consignee (NAD 3035 code = CN) The ID for a dealer is a combination of: District number + Dealer number digits. (for example: ). Line level Item number (LIN 7140) Item number is always VCC s article number. Up to 8 digits. Checks for valid part number is done by the supplier. Ordered quantity (QTY 6060) The cancellation request is always for the quantities left on that line. A part delivered line is ok, but in the end the whole line quantity need to be delivered (or cancelled). Message content Header segments UNH (heading section) 0062 = number 0065 = 0052 = D 0054 = 96B 0051 = UN BGM (header section) 1001 = 220 (Order) 1004 = Document number 4343 = NA (No acknowledgement needed) DTM (header section) 2005 = = date as CCYYMMDDHHMMSS 2379 = 204 RFF (segment group 1) = CR (Customer reference number) 1154 = VCC order number 4
5 3035 = BY (buyer) 3039 = Buyer party ID 3055 = = Buyer name 3035 = SE (Seller) 3039 = Seller party ID 3055 = = CN (Consignee) 3039 = Consignee ID (Dealer number = District number + Dealer number digits) 3055 = 92 Detail segment: LIN (segment group 26) 1082 = Unique line number 7140 = Volvo Car's article number = IN (buyer s item number) QTY (segment group 26) 6063 = 21 (Ordered quantity) 6060 = Quantity 6411 = Measure unit qualifier UNS (summery section) 0081 = S UNT (message trailer) 0074 = number of segments in the message 0062 = message reference number Message example - UNH+1+:D:96B:UN' BGM NA' DTM :204' RFF+CR:12345 NAD+BY+BP2T7::91++Volvo Car Corp., Customer Service' NAD+SE+BQ8VA::92' NAD+CN ::92' LIN :IN' QTY+21:9:PCE' UNS+S' UNT+11+1' Message header 220 = Order 137 = Document/message date/time CR = Customer reference number / Order number BY = Buyer SE = Seller CN = Consignee IN = Buyer s item/article number 21 = Ordered quantity Detail/summary section separation Message Trailer 5
Implementation Guideline Purchase order response ORDRSP
Volvo Car Corporation 405 31 GOTHENBURG, SWEDEN 2017-12-13 Contents GENERAL... 3 BASIC FUNCTION OF THE MESSAGE... 4 IMPLEMENTATION REMARKS... 5 MESSAGE CONTENT... 6 MESSAGE EXAMPLE... 7 PURCHASE ORDER
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