User Manual Documentation

Transcription

1 User Manual Documentation Overview Dated: 10 th February 2018 Webmail is essentially using a web browser, such as Internet Explorer or Firefox, to access your account. The advantages of such a system are that you don't need your own computer or a regular client such as Outlook Express or Thunderbird to check your mail. If you have access to a computer connected to the Internet, you have access to your . Why use WebMail? It is user friendly and easy to use. Anyone with the Internet access can login with valid username from anywhere in the world. It is cross platform, you can use it with Windows, Unix/Linux or Mac. Table of Contents Section 1: The Horde Log in...1 Section 2: How to check for incoming Section 3: Personal Information and Create new message window...8 Section 4: How to delete s in Horde Webmail...10 Section 1: The WebMail Log in This section describes standard operating procedure of the Web Mail KFUEIT including step-bystep access guide with picture-illustrated description. INTERFACE GUIDE After WebMail account has been created, you will be provided with a username and the password. Please, keep your password safe because anyone can read your if the third party gets hold of your password. To login into the Webmail system, go to URL The other option to login to WebMail is through KFUEIT dashboard which can be accessed from the url Once you are in the WebMail login page, type the username and password that you have for MIS account.

2 Step1: Open WebMail. URL: Step 2: Open KFUEIT Dashboard URL: Once successfully open the dashboard, Click ICON to open WebMail Login page P a g e 2

3 Step 3: Enter your credentials. Please enter your MIS User Name and Password, which is linked to your login account. In addition, the captcha (I m not a robot) must be clicked in the adjacent field (checkbox). Sometimes we need some extra info from you to make sure you re human and not a robot, so we ask you to solve a challenge. P a g e 3

4 Simply follow the on-screen instructions to solve the puzzle and then carry on with your task. If your answer is correct, the challenge will close and the ReCAPTCHA checkbox will become checked. ReCAPTCHA will also notify the screen reader of the successful verification. Once successfully authenticated, you will be presented with the current s in your mailbox. P a g e 4

5 Section 2: How to check for incoming In this section we will learn how to display Sent, Spam, Outlook and Trash mail boxes. 1. First, Select the gear icon from the top menu bar. 2. From this drop down menu (sub menu), we select Preferences => then Global Preferences. This figure below shows the above process? P a g e 5

6 3. Click on Display preferences. 4. Display preferences are located under the Other Information heading On the right side of the page. 5. Here you can see five drop down menu. You have to click on first drop down menu and then select mail from submenu. 6. Click on save button. P a g e 6

7 7. Now click on mail icon from the top menu bar. 8. Then click on Folder Action, a drop down menu will be open. 9. Click on Show All Mailboxes. Now your Sent, Spam, Outlook and Trash mail boxes will be displayed. P a g e 7

8 Section 3: Personal Information and Create new message window If you are facing the error (shown below) when try to send an . This means you are not set Personal Information. Without setting Personal Information one can t be able to send an . Then click the Advanced tab to check the encryption settings. P a g e 8

9 The steps below will show you how to set your Personal Information. 1. Click on the Gear Icon>Preferences>Global Preferences. 2. Click on Personal Information. After clicking Personal Information, following window will be open. 3 Enter the information in the Your Full Name field and The Default Address to use with this identity field. Finally, we save this option through selecting the save button. P a g e 9

10 Section 4: How to delete s in Webmail To delete messages in WebMail, please ensure that you have set the proper preferences. Click on the gear icon at the top right -> Preferences -> Mail P a g e 10

11 Next, under "Message Options" select Deleting and Moving Message: Put a check mark by the option, Move deleted messages to your Trash mailbox instead of marking them as deleted in the current mailbox? P a g e 11

12 Protected Application Access (LOGOUT) Remember to logout. After the logout, the user session is over. P a g e 12