ERoom - Accessing the UCCnet Document Repository. Student Guide

Transcription

1 ERoom - Accessing the UCCnet Document Repository Student Guide

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3 Table of Contents...1 The UCCnet eroom...1 Objectives...3 Overview...5 Logging into eroom...6 Using eroom for the first time...8 Viewing your erooms...9 Navigating the Subscriber Room...10 Looking into the v2.1 folder...11 Using the Search Function...13 Summary...14 Practice Page i

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5 The UCCnet eroom Association of Global Standards Administrators The UCCnet eroom Accessing the UCCnet Document Repository Copyright (c) 2003, The Association of Global Standards Administrators.All rights reserved. Permission to reproduce this material, in part or in whole, on your Web site, documents or corporate intranet is granted on a case-by-case basis. Fees and restrictions vary depending upon usage. For rates and availability, contact GETinformed@agsa.us Topic Timing Lecture Practice Total 20 minutes 5 minutes 25 minutes Copyright and trademark information 2003 AGSA.US and the Association of Global Standards Administrators are registered trade names in the United States. All rights reserved. Other company, product, and service names may be trademarks or service marks of others. The AGSA Mission is built on a shared trust between the AGSA its customers, and its solutions partners, in keeping with this spirit of community we ask that you use the following guidelines to help us in our endeavor: 1. Please forward original works and material to others in its original state whenever possible. 2. Include original works and material as attachments inside of your documents whenever possible Including the copyright and trademark information above. Page 1

6 3. Whenever you opt to quote the AGSA its customers, and its solutions partners, use a footnote. This is also a requirement that the AGSA strives to ensure throughout its material. 4. If you are using our material, please forward a copy to us so we can ensure that you have all of the pertinent information you need to complete your goals. 5. If there is anything else you need to make your material as effective as possible, let us know. We either already have material for your team or can make it available to you relatively quickly 6. Lastly, back up any statistical or evidentiary facts with direct evidence in other words quote your sources and footnote them. Business relationships This material may contains links or references to others including documents and Web sites, the AGSA not responsible for the privacy practices or the content of such documents and Web sites and makes no representations whatsoever about any other documents and or Web sites which you may have access to through this material. Some Helpful Information Uniform Code Council Customer Service: Uniform Code Council, Inc Washington Village Drive, Suite 300 Dayton, OH info@uc-council.org Monday - Friday 8:00 a.m. to 6 p.m. EST UCCnet Support Center Contact Information: The UCCnet Support Center is open 24 hours a day, 7 days a week to assist you with any UCCnet operation. Users inside the continental U.S should call toll Users outside the U.S. should call (remember to use US country code when dialing). You can also the Support Center at CustomerSupport@UCCnet.net Page 2

7 Objectives Association of Global Standards Administrators Objectives After completing this lesson, you should be able to: Describe the purpose of eroom Know how to gain access Log on and navigate eroom Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. Topic Timing Lecture 15 minutes Practice 5 minutes Total 20 minutes Welcome This lesson provides a framework for eroom. This is a good point to begin to write down some questions that you have concerning this material. Page 3

8 Access to eroom Login information is ed to your project lead on completion the registration process. If you need in getting this information again contact you project team lead or the UCCnet Support Center. UCCnet Support Center Contact Information: The UCCnet Support Center is open 24 hours a day, 7 days a week to assist you with any UCCnet operation. Users inside the continental U.S should call toll Users outside the U.S. should call (remember to use US country code when dialing). You can also the Support Center at CustomerSupport@UCCnet.net Page 4

9 Overview Association of Global Standards Administrators Overview eroom was designed for: Finding the most up-to-date documentation regarding upcoming releases of UCCnet Reviewing meeting minutes and presentations from Industry meetings Staying current with UCCnet Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. Instructor Note eroom is where you will go to find the most up-to-date documentation for both the UCC, UCCnet and for upcoming UCCnet releases. You can review meeting minutes and presentations from recent Industry meetings including the Hard lines industry Simply put, it is how you will stay current with what s new with UCCnet. Welcome This lesson provides a framework for eroom. The lesson concludes with practice problems and terminology commonly used in eroom. Topic Timings Lecture 15 minutes Practice 5 minutes Total 20 minutes Page 5

10 Logging into eroom Association of Global Standards Administrators Logging into eroom Footnotes: Footnotes: Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. eroom Login Screen The eroom URL is: Each company will be issued a single User ID, which will be a shared account for all within your company to use. The password will be provided to your company s contact person to distribute to everyone else within your company. These ID s can be merged with other Company ID for errom that you may have acquired over the years NOTE: You will not be able to merge your access from industry ERoom activities such as Hardlines or Guest user access Gaining Access to eroom Your Company s primary contact for UCCnet should have this ID for you have trouble accessing the eroom or need to regain you ID call the UCCnet Help Desk Page 6

11 UCCnet Support Center Contact Information: The UCCnet Support Center is open 24 hours a day, 7 days a week to assist you with any UCCnet operation. Users inside the continental U.S should call toll Users outside the U.S. should call (remember to use US country code when dialing). You can also the Support Center at CustomerSupport@UCCnet.net Additional Notes on eroom Access Your Company s primary contact for UCCnet was set up for the eroom when your company registered for UCCnet. Additionally, your company s primary contact for UCC was set up for the UCC eroom when your company registered with the UCC for their company identifier. That is to say if you are using barcode in your business currently you have another eroom ID. These two ID s may not be the same, further there are frequent updates to both erooms, and notification go out to the primary contact with each change to the documents in each. Contact the UCC s Sandy Schwartz to make modifications to your ID s sop that all eroom notifications go to one user. Make that user a group distribution mailbox so that all of the messages go out to your entire team. This ensures continuity across you companies knowledge base and keeps your team informed about any changes to UCC, UCCnet and the GSMP process (also kept up to date in the UCC s eroom. Page 7

12 Using eroom for the first time Association of Global Standards Administrators Using eroom for the first time Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. Student Notes When going into the eroom for the first time the user will be prompted with a choice of venue, either a browser based application or one that allows fluid interaction using a plug in Browser based is the better choice for the typical eroom user whereas the Plug in allows documents editing on your desktop which can then replace the existing documents ion eroom. The Plug in is generally used when interacting with a given process where the user has responsibility for a set of documents as when involved in group development projects such as the UAC, GSMP or other user groups that you may have volunteered for. Page 8

13 Viewing your erooms Association of Global Standards Administrators Viewing your erooms Footnotes: Footnotes: Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. Viewing Your eroom This is the initial view once you log in. Your view may be different that that which is illustrated As a Trading Partner you may have access several rooms in eroom. Your eroom may appear differently than this one.. Each room will have its own system of organizing files and folders. Clicking on a room s icon will get you into the room. For example, the next slide will show you what would happen if you clicked into the Subscriber room. Page 9

14 Navigating the Subscriber Room Association of Global Standards Administrators Navigating the Subscriber Room Footnotes: Footnotes: Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. Student Note Point out that eroom is set up like most filing systems, where a single folder may contain additional folders or documents. Navigating the Subscriber Room The initial view of this room shows several folders. Each folder will contain files and/or other folders Clicking on a folder s icon will get you into the folder For example, the next slide shows you the contents of the v2.1 folder The training material we are working with today will be forwarded to the Training Material Folder It may also be available in the UAC eroom. Page 10

15 Looking into the v2.1 folder Association of Global Standards Administrators Looking into the v2.1 folder D A E B C Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. Student Notes - Note the following Navigation paths 1. Show the users that clicking on a document will open it. 2. Point out the difference between clicking on an icon vs. clicking on the name of the file. 3. Point out that the Red Flag next to the icon indicates an unread document 4. Point out the icon to go up a level (piece of paper with up arrow next to it) 5. Point out the Find button Looking into the v2.1 folder The v2.1 folder was set-up to keep UCCnet subscribers aware of new developments occurring in the release of v2.1 just last year As you can see, the v2.1 folder contains many documents and additional folders. If you are not sure where a document is located, the next slide will show you how to use the Search functionality. New Releases and Updates Page 11

16 Newer releases are generally kept in their own erooms. As releases are expected and them come to term information is added to the room. distribution to the user address which is associated with the eroom will receive all of the updates daily. For larger teams who are implementing UCCnet, This user ID should be modified to a distribution list inside of your company s system so that all team members are updated as changes occur in the eroom Page 12

17 Using the Search Function Association of Global Standards Administrators Using the Search Function A Footnotes: Footnotes: Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. Using the Search Function Use the Find button on the left side to search for files within eroom. You will get another screen Put a word into the Text box and eroom will return all items that contain that text. Try these Navigation paths on your own 1. Note the response from the search for.xls 2. Note the response on the key word sync Page 13

18 Summary Association of Global Standards Administrators Summary In this lesson, you should have learned how to: Describe when you use eroom How to gain access Log on and navigate eroom Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. UCCnet Support Center Contact Information: The UCCnet Support Center is open 24 hours a day, 7 days a week to assist you with any UCCnet operation. Users inside the continental U.S should call toll Users outside the U.S. should call (remember to use US country code when dialing). You can also the Support Center at CustomerSupport@UCCnet.net Summary This lesson provided a fist look at eroom. What kind of information you can find How to sign in How to navigate eroom Student Guide Check through your handout material for points or question that you may have. This is a good point to get answers to the questions that you have concerning this material. Page 14

19 Take away Student Notes Uniform Code Council Customer Service: Uniform Code Council, Inc Washington Village Drive, Suite 300 Dayton, OH Monday - Friday 8:00 a.m. to 6 p.m. EST UCCnet Support Center Contact Information: The UCCnet Support Center is open 24 hours a day, 7 days a week to assist you with any UCCnet operation. Users inside the continental U.S should call toll Users outside the U.S. should call (remember to use US country code when dialing). You can also the Support Center at CustomerSupport@UCCnet.net Page 15

20 Practice 1 Association of Global Standards Administrators Practice 1 Answer the following questions: eroom is where I load my item data (True or False) Everyone in my company will have their own eroom User ID (True or False) I can find the most up-to-date information about future enhancements to UCCnet (True or False) How do you get a User ID for eroom? Copyright (c) 2003, The Association of Global Standards Administrators. All rights reserved. Practice eroom is where I load my unique item data (True or False) Everyone in my company will have their own eroom User ID (True or False) I can find the most up-to-date information about future enhancements to UCCnet (True or False) How do you get a User ID for eroom? UCCnet Support Center Contact Information: The UCCnet Support Center is open 24 hours a day, 7 days a week to assist you with any UCCnet operation. Users inside the continental U.S should call toll Page 16

21 4197. Users outside the U.S. should call (remember to use US country code when dialing). You can also the Support Center at Page 17

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