MOCKUP: FOR ILLUSTRATIVE PURPOSES ONLY! OASIS LITE - HER. How new OASIS might look for an HER who doesn t really use OASIS

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1 OASIS LITE - HER How new OASIS might look for an HER who doesn t really use OASIS

2 OASIS Username Password anne_hero ********** Login Register Log in to new OASIS or register your details as a new user of the system. Each user has their own username which is then linked with their associated organisation(s). Linking to an HER or other validating organisation would be moderated by the OASIS team.

3 How an HER would see their projects The HER would be able to see their projects in different ways: A category view with different tabs showing new records, recently updated records, records needing attention, ongoing and completed projects. There would also be a search facility and a detailed daily/weekly update as required.

4 Projects in your area Anne Hero Blankshire Historic Environment Record These are clickable tabs Needs attention New projects Recently viewed projects Validated projects GEOPHYSICS AT CODY ROAD, WATERBEACH, BLANKSHIRE, Oct 2014 BRD 226: 80 LONDON ROAD, BRANDON, BRANDON, BLANKSHIRE, Jul 2013 LAND SOUTH OF BOURNE ROAD, SPALDING, BLANKSHIRE, Oct 2011 All projects C C Contractor message Museum message Contractor update Museum update C Core fields complete An HER user sees all the projects which have happened in their area. There can be multiple individual logins associated with an HER. Projects can be shared with more than one HER if they cross a boundary. Tabs would display different lists of projects.

5 Search for projects Blankshire Historic Environment Record hillfort Search Results: bcdef TRINITY COURT, ROMAN WAY, CORBRIDGE, BLANKSHIRE, Oct 2014 zxygd TREDINNICK FARM, NEWQUAY, ST NEWLYN EAST, BLANKSHIRE, Jul 2013 blahs INGLEBOROUGH HILLFORT, INGLETON, INGLETON, BLANKSHIRE, Oct 2011 As well as records being grouped by categories it will also be possible to search the OASIS records in the HER area.

6 Project summary - abcde A historic building photographic survey, The East Pavilion, Leesthorpe Hall Icons indicate updates and completeness Location View Projects nearby View Event type(s) View Report details View Associated Identifiers View Evidence View Project details View People involved View Contractor information: (82/154) An Example Archaeological Unit Museum information: participating Blankshire Museum Fieldwork completed: yes HER core fields: completed Archive deposited: no Accession code: yes HER number: yes The OASIS LITE fields could be viewed (and checked) on one screen Archive details View View OASIS LITE record View all sections Project Summary Page this lists the pages for the oasis record and their status. There would be indicators to show where files had been uploaded or items had been changed by another user since the last login. There would be also indicators to say where the project is in its lifecycle and links to more detailed information about the contractor and museum.

7 Check all LITE fields - cambridg Project name / title Author Hyam, A. Date 2009 Publisher Event type An Historic Building Photographic Survey of the East Pavilion, Leesthorpe Road University of Leicester Archaeological Services Building Survey Associated Ids 1. Museum accession ID - XA Planning Application No. - 09/00104/LBC 3. HER Number: ELE7615 Description A photographic survey was undertaken by the University of Leicester Archaeological Services Edit details The report details match the information in the form Report: Leesthorpe_hall.pdf Embargo period: none Download report The OASIS LITE fields are viewed in one place alongside access to the report. If the checked button was clicked this record would then get a checked to OASIS LITE status. This is because the HER has selected to see OASIS LITE and this can be changed in the settings area. The green tick by the report name indicates that the grid reference, title, author etc have been extracted from the report and match the data on the form. The rest of the OASIS fields may have been completed by the contractor but are not shown on this page but can be viewed in other areas.

8 User profile page for HER user and organisation

9 User profile Anne Hero Current Organisations: Blankshire HER [+] Add another organisation [+] Update HER settings [+] Update your details [+] Change you password [+] View project tracking Notifications Daily digest updates - Record updates: on - Contractor messages: on - Museum messages: on - Grey literature library additions: on - Archive release notifications: on [+]Change notification settings User profile page this would allow a user to control their notifications and view their project completion statistics as well as changing name, address and password details. Completion rates could be introduced to indicate the number of completed projects and archive deposited with active museums

10 Organisation profile Blankshire HER Areas covered by Blankshire HER: Blankshire [+] add / change area OASIS participation Level Change the detail of the OASIS record you receive OASIS LITE OASIS STANDARD Hold records until checked Yes No More information on participation levels Members An admin user can add members to an organisation Anne Hero admin user Valerie Volunteer normal user [+] add / change members This is where a LITE user defines whether they are approving records or not [+] Update HER requirements (wiki page) [+] View project tracking User profile page this would allow a user to control their notifications and view their project completion statistics as well as changing name, address and password details. This is where users could be associated with the HER and the level of authorisation defined. This is also where the HER could set what type of OASIS records they are currently requesting (LITE or STANDARD) and the area they cover and whether they are approving records or not

11 How a update page or might look to an HER

12 Projects in your area Anne Hero - Blankshire Historic Environment Record This week s activities in your area: 3 new records have been started [+] ALSO Older activities [+] 3 records are ready for you to download [-] abcde Watching brief on 15 Lower Lane [view] [download] abcde Survey at land next to Tescos [view] [download] abcde Building survey at 24 Main Street [view] [download] 3 records have been downloaded/modified by Blankshire Museum service [+] 22 reports have been added to the ADS Grey Literature Library [view] [download DOIs] 1 archive has been released on ADS [view] [download DOIs] This example shows how updates to HERs could be structured so that they receive information in a concise and useful fashion. This information could be sent daily, weekly or just be available when the HER user logged into the system online.

13 See the general HER view for more details More information on the record and other aspects of a HER s view of OASIS is available on the scenarios menu page.