MCS - Motorcycle Club Software features:

Transcription

1 MCS - Motorcycle Club Software features: The MCS system provides your chapter* with a complete full function web site. It also includes a complete membership management system that provides the ability to synchronize your web site with the national organization. The system is easily customizable and doesn t require any special technical skills other than basic computer skills. The system s major features follow (please note that the term optional below means the feature is turned on or off or set in a way that determines system behavior): 1) Home Displays an image you provide, sponsor name, location and web address, number of hits (how many times your web site has been viewed) and an optional special message. The special message is maintained by a web based tool that allows you to maintain it. Optionally, the page can play an audio message. 2) About us - Displays whatever you want to tell folks about your chapter, what you re all about, why you re here. It comes with a web based tool that allows you to maintain it. 3) Officers Displays all the officer titles, names, phone numbers and photo if provided. Again you maintain it using a web based tool. The public doesn t see anything personal (e.g. phone numbers, addresses or photos), but your members do! 4) Sponsor Provides automatic invocation to the sponsor s web site. (Optional) 5) Calendar Displays one month at a time listing all the planned events. It has month forward and previous buttons, as well as a drop-down menu allowing you to select a specific month / year. Placing your mouse over the event will display partial event detail as a tool-tip. Clicking on any one event opens another window containing all the details associated with the event (when, where, etc.). Has a private member message area that only logged on members can view. Also includes an optional event reminder feature. Any one event may have any number of reminders (e.g. 10 days before, 5 days before, etc.). Reminders may be sent out on an individual event basis, daily as a group, or weekly. And of course, this comes with a web based tool that allows you to maintain the calendar. Also allows downloading of event into your personal calendar (e.g. Outlook), offers an RSS feed and has an event sign-up feature. 6) Our Events & Rides Display all future activities in detail and provides an optional printer friendly report. Offers an RSS feed and has an event sign-up feature 7) Ladies of * This function allows you to create and display whatever you want to communicate about your lady members. (Optional) 8) Public Documents Displays available documents and allows downloading (such as a membership form). Also a web based tool is provided which allows you to upload forms. Includes archival function. 9) Contact Us Provides the capability to the web master and optionally other officers. 10) Photo Album Displays events and associated pictures of the various club events. For each event all thumbnail images are provided. Clicking on any one photo will present an enlarged image. A Page 1 of 5

2 slideshow option is also provided. It has a web based tool that allows you to upload photos. Includes an admin archival feature as well as an zip & download feature. Includes capability of using windows explorer extended attribute title as photo caption. The photo feature may be public or private to members only. (Optional) 11) Links Displays web links of interest. It has a web based tool that allows you to maintain links. 12) Memorial Displays information about members who have passed on. This is maintained again via a web based tool by you. (Optional) 13) Surveys Displays any survey you setup. This is maintained via a web based tool. Surveys may be setup (where they appear in the public section) or private (where they appear in the members section below). 14) Announcements Displays any message(s) you provide. This is maintained again via a web based tool by you. (Optional) 15) Birthday Automatically s a user maintainable birthday message. (Optional) 16) Chapter Membership Expiration Automatically s a friendly reminder 30 days prior and on the day of expiration. message is maintainable via a web based tool. (Optional) 17) National Membership Expiration Automatically s a friendly reminder 30 days prior and on the day of expiration. message is maintainable via a web based tool. (Optional) 18) Members Section This section of the web site is private and is restricted to your chapters members only. The system also can support SSL (encryption) if so desired. a) Logon Required entry of user id and password. Logon is disabled after five unsuccessful attempts. Once you successfully logon and click remember me, the system will automatically log you on thereafter. Has option to display custom page after successful logon, default is user profile. b) My Profile Allow member to maintain information such as name, address, phone numbers, address, newsletter subscription, password, etc. Includes features to privatize many elements such as name, , address, and phones. Even includes a Google mapping feature. c) Member Search Provides the capability to search the member s database. Includes a unique query capability to perform wildcard searches. Results include member summary information depending on member privacy preferences. Allows automatic capability upon clicking on users address. Includes member thumbnail photo if provided (clicking on photo provides enlarged version). d) Discussion Provides a forum for the chapter to exchange ideas. Allows any member to view or enter new discussion topic or reply to an existing topic. System also allows entry of your own club policy. (Optional) e) Private Documents - Displays available internal documents and allows downloading. (such as By- Laws). And web based tool is provided that allows you to upload. Includes archival function. f) Newsletters Displays all the available newsletters allowing download. Most standard formats are allowed; Microsoft Word or Adobe Acrobat, even allows zipped files. Comes with web based maintenance tool to upload newsletters and even has an function allowing you to send the Page 2 of 5

3 latest newsletter to subscribers. Subscribers are chapter members who set their profile for this service. Includes archival function. g) Ride Library Provides capability to store ride details including attachments. May be searched and imported into calendar. h) Ride Reports Displays member written reports on rides they felt were interesting and unique. Comes with a web based tool to upload them. Includes archival function. i) FAQS (Frequently Asked Questions) Displays whatever questions and answers you frequently receive. Again, you are provided with a web based tool to maintain. j) Groups Allows creation and display of special groups such as Road Captains. Defined groups also get their own mailing list, discussion forum category and documents storage folder. (Optional) k) New members Clicking on this will bring up all new members that have joined your chapter within a predefined period (the default is 90 days but you can change it to any value you like). (Optional) l) Classifieds Display any advertising you provide. This is maintained again via a web based tool by you. (Optional) 19) Administration Section This function is restricted to those who will maintain the web site and contains all the web based tools mentioned above. A security control system is provided which can limit administrators only to those functions required to fulfill their responsibility (e.g. You do not want the membership officer to have the ability to distribute newsletters). i) Also includes the ability to or text message to the complete chapter, LOH members, Officers or non-members, including optional attachments. In one click, you can send a message to everyone in the chapter having an address. ii) The tool set even includes the ability to download the database into Microsoft Access, Excel Spreadsheet, or text form. It also allows you to maintain the membership database via the Excel spreadsheet above. This is particularly handy at the beginning of the new year where you re only updating the renewal dates. iii) It comes with a number of MS Access reports as follows: Reports include membership cards, newsletter labels, general purpose labels, and three different membership lists, etc iv) The system has a membership audit feature which allows you to synchronize your database with national. v) Subscription This function provides the capability to subscribe non-members to the chapter newsletter. While the national organization doesn t want you to provide non-chapter members your newsletter, we do distribute it to other local chapter officers to keep them abreast of activities. This function provides a cost effective way to share events with other local chapters at minimum cost. The subscription automatically expires in one year and informs the subscriber of the expiration date. vi) New Member includes function to send preformatted s to new members allowing you to welcome them to the club. Page 3 of 5

4 vii) And if you find that you need additional custom member data elements, a tool is provided called User Defined Fields that provides the capability to create text, drop down, date, yes/no and numeric data elements. They can be defined for administrators only, all members, required, searchable, etc. viii) If you feel a new web page is necessary to support your requirements, a tool is provided called User Defined Pages that provides the capability to create three different types of web pages; internal HTML, internal ASP and external web pages. ix) Two different points sub-systems are provided. Points Version 1 is an interface between the web site and an external user built custom points system that you maintain. Version 2 is a complete points sub-system. It provides the capability for you to setup events and assign point values to each. Once the point events are setup, a maintenance panel is used to associate members to an event. Reporting is provided with both versions. 20) The system also includes a context sensitive help system. 21) Also included is a mobile version. This feature reworks the site presentation on mobile devices (smart phones, ipad, etc.) to make viewing and navigation easier. 22) And last, to ensure a unique look and feel, the system provides the ability to define each website with its own presentation (background color, background image, font colors, hyperlink colors, banner etc). This implementation is so simple that millions of color combinations are possible. The complete system costs $599.00, which includes a run-time license, a 30 day money back guarantee (no questions asked), a one year maintenance agreement (fixes to software defects and upgrades), initial web master training and free installation when installed at one of our preferred web hosting providers. Subsequent & optional one year maintenance agreement is $149/year. Software installation is also available at the web hosting provider of your choice on a time and materials basis. Modifications to web software are available on a time and materials basis. See cost / benefit analysis on next page. Page 4 of 5

5 Cost / benefit analysis: Web Software one time cost $ Annual Domain Name Registration / yr ** Annual Basic Web Hosting Cost * Web Hosting Setup Fee one time cost **.00 Total Cost $ Annual Newsletter Savings *** $ Annual Hot Line Saving **** $ Total Savings $ Net Savings first year $ ** Estimate, subject to change *** Assumes 250 member chapter, half will receive newsletter via , the newsletter is sent once a month, contains 6 pages which cost 10 cents a page plus one first class stamp. ((250/2) * ((6 *.10) +.55) * 12). **** Cancel Hot Line ($20/mo * 12). * To avoid any dispute of trademark usage, specific references to the company have been omitted. Page 5 of 5