Guide for Team Managers, Coaches and Administrators

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1 Guide for Team Managers, Coaches and Administrators Welcome to TeamPages! This is a guide that will help you get started with your TeamPage as a coach, manager, or team administrator. We will show you step by step: 1. How to join your TeamPage from an invitation 2. How to create your personal profile 3. A brief summary of your personal Account Settings 4. How to opt-in for SMS Notifications and Team Text Messaging 5. How to sync your TeamPages Calendar with Google Calendar or Outlook 6. General tour of your TeamPages features/functions 7. Team Administration: Overview of Team Settings Building your Team Rosters Scheduling Events By the end of this guide, your TeamPage will be ready to rock and go live. Thank you for choosing TeamPages, the leader in easy-to-use sports websites! Sincerely, The TeamPages Family

Joining your TeamPage from an email invitation: Typically your coach or manager will send out email invitations to players and parents to join your official TeamPage.

2 Joining your TeamPage from an invitation: Typically your coach or manager will send out invitations to players and parents to join your official TeamPage. If you have yet to receive the invitation, simply coordinate with your coach and/or manager to resend the invitation or to update your contact information. Note: Currently, you can only have 1 TeamPages account associated with a single address. So both a parent/child will require a separate invitation sent to a separate address. It is common for a child is to be too young to have access; in this case we suggest that the parent s address be used instead for the invitation. Please coordinate with your coach/manager to update your information for your parent/child if needed. Once the invitation has been sent, you should find an with the subject: Check out our new Team Website for [Your Team s Name] 1. To accept the invitation to join your official TeamPage: select the highlighted link:

3 2. You will be brought to a TeamPages signup page and will be asked to create your desired password. Note: your name and address are already provided by the Team Administrator and your address will be your login id. Also, you should see the green Join My Team button which will allow you to join your official TeamPage.

3. Once you have successfully signed into your TeamPages account, you will be presented with a notification requesting for you to accept your Team s invitation.

4 3. Once you have successfully signed into your TeamPages account, you will be presented with a notification requesting for you to accept your Team s invitation. If you do not see the notification for the Team Invitation, as in the screenshot below, you can find it under My Notifications in your top black navigation bar. To join your team, hit accept:

5 4. Once you ve accepted your Team Invitation, you ll be brought to your personal profile page. A few things to note here: i) To navigate to your personal profile at any time, simply go to your My Profile tab ii) Your account settings will allow you to manage your personal account, i.e. password updates, determining your privacy settings etc (we ll get into more detail later on) iii) Hit Edit to update your profile and upload your photo iv) You should find your TeamPage listed in the teams section

6 Creating your Personal Profile: 1) Select the Edit function to begin updating your personal profile information

2) This will take you to your Contact Information located in your Account Settings: Note that providing any contact information is optional Any contact information that you enter here will be

7 2) This will take you to your Contact Information located in your Account Settings: Note that providing any contact information is optional Any contact information that you enter here will be viewable by your teammates, unless otherwise specified in your Privacy Settings (also located in your account settings) To subscribe to SMS Notifications (where you ll receive SMS notifications for game reminders and Team SMS messages) enter your cell phone info in the area below (we ll get into the steps to subscribe to SMS messaging later on)

8 3) To upload your personal photo, go to Profile Info in your Account Settings: Choose your image file from your hard drive. Your photo should be in the standard image formats: JPEG, GIF, PNG Enter your name as you want it to appear in the main header of your personal profile page, as well as on your team s roster Be sure to hit the green Save button when finished

9 4) Your Bio Information: Treat this section as your own online player card where you can include your sports history/background for others to see

10 Account Settings: As you re now familiar, your Account Settings can be found from your Personal Profile page. Go to your Account Settings to manage: The content/info on Personal Profile Page o Profile Information o Contact Information o Bio Information Your team memberships The layout of your Personal Profile Page Privacy Settings Notification Settings Your TeamPages Account Here s a brief summary of each of your Account Settings: 1) For details on Profile Information, Contact Information, Bio Information please see the previous section on Creating Your Personal Profile

11 2) Teams View all the teams to which you belong You can also leave a TeamPage if you so choose. This will effectively remove you from the that team s roster as well as discontinue any communications from that team (i.e. s, SMS messages)

12 3) Widgets Determine which widgets/pieces of content you want visible on your Personal Profile page

13 4) Privacy Settings: Determine who can view specific parts of your Personal Profile using the drop-down menu You can choose from the following options: o League Members (only applies if your team is apart of a league) o Everyone o Friends and Teammates o Just me

5) Notification Settings: With TeamPages, you can receive email and SMS notifications whenever a specific action takes place with your: o

14 5) Notification Settings: With TeamPages, you can receive and SMS notifications whenever a specific action takes place with your: o Personal Profile o TeamPage o Scheduled Events Determine which /SMS notifications you d like to receive by selecting the appropriate box

15 6) Account Management: Update your password Deactivate your TeamPages account

SMS Notifications and Team Text Messaging A great feature with TeamPages is the ability to receive team SMS notifications for your scheduled events as well as team text messages.

16 SMS Notifications and Team Text Messaging A great feature with TeamPages is the ability to receive team SMS notifications for your scheduled events as well as team text messages. Note: SMS Text Messaging is a feature offered with our Team-Pro accounts. Please visit for more details. To subscribe to SMS Notifications and Team Text Messaging: 1. Go to your Account Settings/Contact Information:

17 2. In the SMS information section, enter your cell phone number and select your service provider using the drop-down menu. Hit Save when finished:

receive a message from TeamPages indicating that you have successfully subscribed to

18 3. You ll notice that your SMS information requires verification. To complete the SMS opt-in: Text the message teampages to the number You will receive a message from TeamPages indicating that you have successfully subscribed to SMS messaging 4. To finalize your SMS opt-in, select the following link to send yourself a test text message:

5. Once your SMS Information is Enabled, you have successfully opted-in for SMS Messaging: Notification Settings: Once you have successfully opted-in for SMS messaging, you might want to have a

19 5. Once your SMS Information is Enabled, you have successfully opted-in for SMS Messaging: Notification Settings: Once you have successfully opted-in for SMS messaging, you might want to have a look at your Notification Settings this will allow you to choose when you want to receive SMS notifications (as well as notifications) Access your Notification Settings from your Account Settings:

Note your default settings for both email and SMS notifications.

20 Note your default settings for both and SMS notifications. Thus for SMS, you will automatically receive an SMS notification for: o Game Reminders o Practice Reminders o Other Event Reminders What does this mean? o Your coach/manager has the option of scheduling game reminders. For instance, he/she may want to send you a reminder 1 day prior to your scheduled game/event. In this case, you will receive an SMS notification (as well as according to the above settings) reminding you of your scheduled game/event 1 day in advance. Control which notifications you want to receive using the check-box provided Note: Receiving SMS Notifications is different from receiving Team SMS Messages: o o SMS Notifications - can be received when (depending on your Notification Settings): o Someone on your team sends a team text message o Game/Practice/Event reminders are scheduled Team SMS Messages - will be received when: o Your team s coach, manager, or administrator sends a team-wide SMS Message.

Outlook. To sync your TeamPages Calendar: 1.

22 Sync your TeamPages Calendar with Google or Outlook TeamPages makes it easy to organize your sports and personal life. If you re hooked-up with a Team-Pro account you ll have the added feature of syncing your TeamPages Calendar with Google or Outlook. To sync your TeamPages Calendar: 1. Go to your personal TeamPages calendar (found in My Calendar) and select the Subscribe option: 2. Select the option View entire link for copying to clipboard. This will provide you with webcal://...ics link:

23 3. Now use this webcal://..ics link to subscribe to your TeamPages calendar using Google or Outlook. a) In Google o Add a new Calendar by URL: o Paste the webcal://...ics link from your TeamPages Calendar into the URL field below. Hit Add Calendar:

b) In Microsoft Outlook: o o o Select the link for Internet Calendar Subscription You will be prompted to Add an Internet Calendar to Outlook enter your TeamPage webcal://.

24 b) In Microsoft Outlook: o o o Select the link for Internet Calendar Subscription You will be prompted to Add an Internet Calendar to Outlook enter your TeamPage webcal://...ics link here For more info on how to sync your TeamPages calendar with Outlook: HA aspx#BM2

25 Your Official TeamPage: To go to your TeamPage from your Personal Profile: Go to My Teams, located in your top black navigation bar Here s a Tip! The top black navigation bar will allow you to navigate to areas specific to your personal profile page Or select your team from your list of teams on your personal profile page:

26 Here s a brief overview of your TeamPage: The first thing you ll want to familiarize yourself with is your Team Navigation Bar:

27 Your Top Navigation Bar will allow you to access the various parts of your TeamPage: o Your TeamPage: your team s home page o Team Calendar: to view all of your team s games, practices and events o Roster: to view all the members of your team including: coaches, managers, parents and other teammates o Scoreboard: to view all of your scheduled games, past and present as well as all past scores o Stats: compare your stats with other teammates o News: a complete list of all of your team s news and announcements o Documents: you can find team related documents o Photos: you can view and download any of your teams photos o Videos: watch all of your team s highlights, bloopers, and game winning moments o Communication: this is generally reserved for Team Managers, Coaches and Administrators to send important team communications via or SMS. Please speak with your team manager and/or coach about using this feature o Attendance: to confirm your attendance for all future games

28 Team Administration: As your team s coach, manager, or administrator, you would have been granted administrative status for your TeamPage by either another team administrator, or your club/league administrator Being a Team Administrator will allow you to Add/edit/remove content : o Including team scheduling and roster information Customize your TeamPage s settings How do I know if I m a Team Administrator? You re a Team Administrator if: a) You have the ability to Add/Edit content on your page, such as: o o o o Photos Videos News and Announcements Documents

29 To Add/Edit content, find these functions in the top-right corner of their respective windows/widgets on your TeamPage, or by using your top white navigation bar

30 b) You have access to your team s Settings:

31 Team Settings: Your team Settings are where you want to live when it comes to managing your TeamPage. Generally, with your team Settings you have the ability to: Customize the look and feel or your TeamPage Add other Team Administrators Determine your TeamPage s Privacy settings Note: that the location of your Team Settings is similar to that of your Account Settings. To manage your personal profile and your TeamPages account, go to your Account Settings; to manage your TeamPage, go to your Team Settings. Here s a brief overview of each of your Team s Settings: Team information: Edit your team s information including: o The name of your TeamPage (as it appears in the top Banner) o Website address (which will have the extension of.teampages.com o Team Logo: upload your team s logo into the banner area o Customize your background, banner and link colours Banner & Background: Upload your banner and background images to give your page a real customized look and feel Admin Privileges: Add additional team administrators for your TeamPage

Pages and Links: Create custom pages and links that you can place in the side navigation of your TeamPage and make available to your Team and the general public: Widgets: You can determine the

32 Pages and Links: Create custom pages and links that you can place in the side navigation of your TeamPage and make available to your Team and the general public: Widgets: You can determine the visibility and location of your default widgets, i.e. News & Announcements, Roster, Photos, Schedules etc You can also add custom widgets like a PayPal merchant account, a weather tracker, a Twitter Feed etc (note: that adding custom widgets are a Pro feature and will require a package upgrade). For more on adding custom widgets, check out Sponsor Section: Showcase your team s sponsors by adding your sponsor s logos and website address (associated with our Team Pro Ad-Free packages as well as our Pro Club/League software) Season Management: This is an easy way to create a new season for your team so that you can archive last year s content and get ready for the next season: Privacy: Determine who can access specific content on your TeamPage. Statistic Tracking: Select the stats that you want to track for your team s games (if your team is apart of Club/League, this option will be managed by your Club/League admin)

33 Account Management: To view, update, or extend your subscription details for your TeamPage Delete TeamPage

34 Building your Team Roster: Once you re familiar with your Team Settings and have established the look and feel of your TeamPage, the next step is building your Team Roster. From the Roster section of your TeamPage, you ll want to Invite a new member:

35 Two ways to add members to your roster: a) Via invitation: An invitation will be sent which will request for the user to join your TeamPage. This will require the user to signup for a TeamPages account as well as create his/her own unique profile page In order for you and your team members to fully benefit from using TeamPages as central communication tool, it is highly suggested that members be invited via , and join your TeamPage. This way, they will have the ability to receive team communication s/sms messages such as game reminders, and other important team information b) Without an invitation In this case, the user won t have the ability to officially join your TeamPage complete with his/her profile, and you won t have the ability to communicate with that user using your TeamPage If members do not wish to join your TeamPage, you can simply add them to your roster without an address. They will still have the ability to view your TeamPage as a general public viewer. However, they won t have the ability to receive team communication s/sms messages. Important! As you invite members to your roster, note that with TeamPages you can only invite 1 person using a single address. So in the case of adding a parent/child to your roster you will need to do so using 2 separate addresses, child@ .com and parent@ .com It s fairly common for a child to not have access to , thus in this case we suggest using the parent s address instead. In this case the child may be invited to join your roster as follows: Child Name with parent@ .com

Your Roster and Member Status: o Once you have added members to your roster (via email or not) you will note the following status underneath their name: Pending: their email invitation has been sent

36 Your Roster and Member Status: o Once you have added members to your roster (via or not) you will note the following status underneath their name: Pending: their invitation has been sent and still requires their acceptance No no invitation has been sent o And once a user has accepted the invitation, their name will become hyperlinked as in the screenshot below: Note: You can edit contact information and add a profile photo for your roster members so long as they haven t joined your TeamPage. Once a member has officially your TeamPage, all profile information (including contact info and profile photo) can only be changed by that person. Simply select the Edit function to edit any roster information.

Adding Additional Team Administrators o Once you have invited people to your roster, you have the option of granting administrative status to other members o Simply select the Administrator check-box

37 Adding Additional Team Administrators o Once you have invited people to your roster, you have the option of granting administrative status to other members o Simply select the Administrator check-box for the appropriate person: o Note: by adding administrators, that person will have the same site management capabilities as you do. So we suggest that you reserve admin status for coaches, managers, or those entrusted with your site s content

38 Scheduling Team Events To begin scheduling your team s games, practices and events go to either your team Calendar or your Schedule widget:

39 You have the option to schedule: Multiple events at one time or;

Single and recurring events: Some great features when scheduling a team event: o Location Maps: Add a location with your scheduled game/event along with a Google map o Reminders: notify your team via

40 Single and recurring events: Some great features when scheduling a team event: o Location Maps: Add a location with your scheduled game/event along with a Google map o Reminders: notify your team via and/or SMS prior to game time o Attendance: keep track of who can make it out to your games in case you any substitutions are required o Event Notifications: send all team members and notifying them of a scheduled game/event

41 Need more help? 1. Call us on our toll-free number: us at 3. Visit our Help section, including FAQs and our Forum:

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