Kronos 4500 Terminal Employee Training
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1 Kronos 4500 Terminal Employee Training
2 Introduction to the Kronos 4500 Terminal Welcome to the Kronos 4500 terminal training session! You will learn about the following topics: What is the Kronos 4500 Terminal? Get Information When You Need It How to Use the Terminal How to Swipe a Badge How to Use Soft Keys What Happens if My Punch is Rejected?
3 What is the Kronos 4500 Terminal? The terminal is like an Automated Teller Machine (ATM). It helps you: Get the information that you need when you need it View your own information 3:14 PM Wed May View Schedules Job Transfer View Vacation View Timecard Request Approve Timecard Time Off View Messages More
4 How to Use the Terminal Terminal Display Displays the current date, time and soft key labels Soft Keys Press soft keys to perform transactions such as viewing hours 3:14 PM Wed May View Schedules Job Transfer View Vacation View Timecard Request Time Off Approve Timecard View Messages More Status Lights The top light is green and flashes when the terminal successfully reads a badge The middle light is orange and flashes when the terminal does not successfully read a badge The bottom light is orange and indicates whether the terminal is receiving power Badge Reader Reads the bar code on the back of the ID badge
5 How to Swipe a Badge Hold the badge so that the bar code is facing the badge reader Swipe the badge through the reader from top to bottom If the punch is successful, the terminal beeps once and the top status light flashes green 3:14 PM Wed May View Schedules Job Transfer View Vacation View Timecard Request Approve Timecard Time Off View Messages More
6 What Happens if My Punch is Rejected? This topic explains different types of errors: Error reading badge Unknown home employee Punch rejected
7 Error Reading Badge Error 01-1: Error reading badge Possible reasons for this error: You may not have swiped the badge properly, from top to bottom. Try again. If you are swiping correctly and continue to see this error, the quality of the badge may be the problem. Contact Information Systems.
8 Unknown Home Employee Rejected Punch Badge Error 06-2 Unknown home employee Possible reasons for this error: You are a new employee and your information has not been sent to the terminal yet. Contact Information Systems. You recently replaced your badge Your new badge number You recently replaced your badge. Your new badge number has not been sent to the terminal yet. Contact Information Systems.
9 Punch reject (xxx) Rejected Punch Badge Error 109 Possible reasons for this error: Your punch interpretation rule has not been sent to the terminal. Contact Information Systems (102)
10 Kronos 4500 Badge Terminal How to Punch In or Out 1 Insert the badge in the badge reader 3 If the punch is successful, the top slot so that the bar code or magnetic status light flashes green and you stripe is facing the badge reader. hear a single beep. 2 Swipe the badge through the reader from top to bottom. If the punch is rejected, the middle status light flashes orange and you hear three quick beeps. Look for an error message on the terminal display. Indicator Lights Soft Keys 3:14 PM Wed May Transfer Vacation Time Off Messages Schedules View Timecard Approve Timecard More Error Messages Error 01-1: Error reading badge What to do: You may not have swiped properly. Try again, following the steps above. If you get the same message, see your Supervisor Error 06-2: Unknown home employee What to do: See your Supervisor How to Use Soft Keys Depending on how your terminal is set up, you may be able to view information (such as your in and out punches) To use a soft key, do the following: 1 Press the soft key (blue button) that you want to use. What happens next depends on the soft key. You may be prompted to enter or accept information. 2 To enter your badge, swipe your badge through the badge reader. Error 05-1: Rejected What to do: You have already successfully swiped, or, if you are attempting to enter another punch, not enough time has gone by since entering the previous punch. Wait a moment or two, then try again Kronos Incorporated
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