Quick Start Guide KRONOS TELESTAFF. Paperless Scheduling! Efficient Timekeeping! Allows clocking in and out with an id sensor.

Transcription

1 Quick Start Guide KRONOS Allows clocking in and out with an id sensor. It s time to start time keeping and managing exceptions more easily! Efficient Timekeeping! TELESTAFF Enables electronic scheduling requests to be submitted for availability, time off, shift trades and shift give aways. Paperless Scheduling! Learn more on the portal:

2 Kronos Training Modules 1. ACCESS KRONOS 2. CLOCK IN 3. CLOCK OUT 4. REVIEW / APPROVE TIMECARD 5. EDIT MISSED PUNCH 1.1 General Orientation 2.1 Clock In 3.1 Clock Out 4.1 Review Timecard 5.1 Edit a Missed Punch KRONOS TIME CLOCK 1.2 Access Kronos Inside AMR 3.2 Clock In or Out With an Exception 1.3 Access Kronos Outside AMR Go to to view videos and additional information regarding Kronos.

3 Clock In or Clock Out Access Kronos: Time Clock Touch the appropriate button on the touch screen ( Clock In/Out or, in some areas, Out/In from Break ). Enter your employee ID. Place finger on scanner for biometric validation. Time clocks are now available in most locations so you can easily clock in and out. Clock In or Clock Out: Exception When informed that your punch has been restricted, select one of the options listed. Select Note: Edit. Type a reason and select enter. Page 2 Page 3

4 Review Time Card Touch the Time Review button. Select Previous Pay Period or Current Pay Period. Review the calendar and select a particular date for further review. Select Approve, enter notes if necessary, and select Approve again. *Also available in Kronos Self Service under My Links. Access Kronos Self Service: Inside AMR Network From an internet browser enter: Under My Information and My Links, navigate to functions such as My Timecard and Time Review respectively. Edit A Missed Punch Touch the Time Review button. Select Daily Approvals. Select the entry which includes (Missed) next to the date. Enter the appropriate time; ensure AM or PM is correct. Select Notes, enter a reason for the missed punch and press Enter. Access Kronos Self Service: Outside AMR Network (i.e. from home) From an internet browser enter: *Also available in Kronos Self Service under My Links. Page 4 Page 5

5 TeleStaff Training Modules 1. ACCESS TELESTAFF 2. VIEW SHIFT SCHEDULES 3. REQUEST TIME-OFF 4. DECLARE SHIFT TRADE 5. DECLARE SHIFT GIVEAWAY 6. DECLARE AVAILABILITY 7. VIEW BALANCES & APPROVALS 1.1 General Orientation 1.2 Access TeleStaff 2.1 View Details Start, Duration, 2.2 Navigate Days, Months and Years 3.1 Add a Time Off Request 4.1 Request a Shift Trade 5.1 Request a Shift Giveaway 5.2 Rules and Considerations 6.1 Add Availability via Calendar 6.2 Retract Availability via Calendar 7.1 View Messages and Notifications 7.2 See Concise View of Schedule TELESTAFF 1.3 TeleStaff Help Print Logoff 2.3 View Pay Days 6.3 Add Availability via Roster 6.4 Retract Availability via Roster Go to to view videos and additional information regarding Kronos.

6 Access TeleStaff: Inside or Outside AMR Network From an internet browser enter: Enter your network Username, Password and 2888 for the Access Code. Request Time Off Click on the gray bar on the day you are scheduled to work and click Add. Select the time off (PTO) work code and click Check for Issues. Resolve any issues and click Save. View Shift Details Working days are represented by blue boxes on the calendar. Hover your mouse pointer over a work schedule box to display start time, duration and location of any scheduled shift. Add Availability via Calendar Click on the gray bar along the top of the calendar day and select Add. From the work code box, select the Available code and update the start and end times. Click Check for Issues. Resolve any issues and click Save. Page 8 Page 9

7 Add Availability via Roster for Specific Shift Look for the line with the red bells on the left side of the roster with the red double question mark (?,?) in the middle of the line and a check mark on the right with a red dollar sign ($). Find an open shift for your job class. PLEASE MAKE NOTE OF WHAT SHIFT YOU ARE SIGNING UP FOR. In this example, the shift code is 250A. Select Fill By Rules. Once your name appears, please confirm that the work code displays Available For Shift. Enter the shift name in the Detail code box. In this example the shift is 250A. Do not change the hours for the open shift. Ensure the outcome is set to Accepted. Select Save. To confirm you have signed up for the open shift, view your calendar and find the dark green AFS code. Retract Availability via Roster for Specific Shift If you change your mind about making yourself available for a shift, you will need to repeat the same process on the same open shift, but this time select Retract AFS within the work code drop down. Select the appropriate shift and then Fill By Rules. Enter the shift code in the detail code box. In this example, the shift is 250A. Do not change the hours for the open shift. Ensure the outcome is set to Accepted. Select Save. To confirm you have retracted your availability for the open shift, view your calendar and find the RAFS code on that day. Applying the Retract AFS code will cancel your previous availability for that open shift. Page 10 Page 11

8 Add A Shift Trade Click on the gray bar on the day you are scheduled to work and click Add. Select the Shift Trade Off work code and click Check for Issues. In the Cover section, select the name of the person with whom you are trading shifts. Now select Shift Trade Working in the work code box. Click Check for Issues. This code will need to be approved, indicating that a staffer/scheduler must approve your request. Click Save. The cover person will need to complete the same steps for the trade to be approved. A shift trade is not valid until the staffer/scheduler has approved both requests. Add A Shift Give Away Click on the gray bar on the day you are scheduled to work and click Add. Select the Shift Give Away work code and click Check for Issues. In the Cover section, select the name of the person to whom you are giving your shift. Now select Shift Give Away Taken in the work code box. Click Check for Issues. You will see This code will need to be approved, indicating that a staffer/ scheduler must approve your request. Click Save. Page 12 Page 13

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