1. Escape key 2. Help key 3. Backspace key 4. Clear key. Revision A November 29,

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1 Kronos 4500 Terminal Overview The Kronos Terminal is more than just a way to capture time, it is a self-service tool! It helps you: Get the information you need when you need it View and manage your own information, including Viewing and approving your timecards Requesting time off and viewing accrual balances Viewing current and future schedules Messages from your supervisor To enter data: Use the keypad to enter data in the text field and press ENTER or use the Up and Down arrows To remove individual characters, move the cursor (, vertical bar, between 1 and 4 in Comment Code field in this screen) to the right and press the Backspace key ( ) To clear all data in a field, press the CLR key 1. Escape key 2. Help key 3. Backspace key 4. Clear key 1

2 If black up and down arrows are displayed on the terminal screen, use the Up and Down arrow keys to view more information Some transactions include a scroll bar. Use the Up and Down arrow keys to move the scroll bar Scroll bar To move the cursor to different fields, use the Up and Down arrow keys. You can also press ENTER as long as the cursor is not located on the last field on the screen. Some transactions require that you enter or select data. The active text field has an outline of a box around it, and a cursor ( in a field). To move the cursor in a text field, use the Left and Right arrows. To Pick from a List: Some transactions let you make a selection from a list 1) If the LIST function key appears in the lower right corner, press the corresponding blue Function Key 2) When the list appears, use the Up and Down arrow keys to scroll through the list 3) To select from the list, press ENTER 2

3 Recording Timestamp The CCD Kronos terminal uses badges with a proximity reader, knowing as badging. Hold the badge within 2 inches from the target area If the punch is successful, the terminal beeps once and the top status light flashes green If you work at DIA, you will use your DIA issued bar code badge and slide your badge through the right side of the Kronos terminal. 7 8 Minute Rounding Rule Beginning and End of your Shift For pay purposes, your beginning in and ending out punches are rounded to the nearest 15- minute mark; while the actual in/out times appear on your timecard. Please speak with your supervisor regarding your department/agency attendance policy. Lunch Breaks Punches that occur mid-shift for unpaid meal breaks, round based on the total minutes taken for the unpaid time. In example, if you take a lunch break between 23 and 37 minutes, your break will round to a 30 minute break. Reviewing and Approving Your Timecard Per Fiscal Accountability Rule 10.13, every employee, who has the access to do so, shall approve his or her timecard by the Saturday of the end of the pay period. By approving his or her timecard, the employee is attesting that the information reported and submitted is complete and accurate. When you approve your timecard, you are verifying that the time and attendance information is accurate and does not contain any falsifications or misrepresentations. The approval is notifying your supervisor that the timecard is ready for payroll processing. View Timecard Online 1. Press the View Timecard Online function key. 2. Badge - Hold your badge up to the proximity reader. 3. To select a time period, press the function key that corresponds to the period of time for which you want to view timecard information. 4. If there is no information to show, a message tells you this. 5. If information is available, the timecard appears. To scroll, use the up and down arrow keys. 3

4 Approve Timecard Online 1. Press the Employee Approve Timecard function key. 2. Badge - Hold your badge up to the proximity reader. a. To select a time period, press the function key that corresponds to the period of time you want to approve. 3. If there is no information to show, a message tells you this. Otherwise, the timecard appears. 4. If you have not yet approved the timecard, the prompt Approve appears. To approve the timecard, press ENTER. The message Timecard successfully approved appears. If you have already approved the timecard, the prompt Remove Approval appears. To remove your approval, press ENTER. The message Approval removed appears. Requesting Time Off 1) Press the Request Time Off function key. 3) Enter the Leave Type code a. Leave Types are different by your employee type. 4) Enter the From and To dates in the format mm.dd.yyyy (for the month, you can use one digit, i.e. 6 for June, or two digits, i.e. 10 for October). 5) Enter the hours per day that you are requesting in the format of hh.mm. For example, for 8 hours. The hours should be equal to or less than the balance that appears at the top of the form. 6) To submit the request, press the ENTER button. 4

5 Viewing Accruals Online 1) Press the View Accruals Online function key. 3) Set the As of date. a. To accept the default As of date, press ENTER. The cursor moves to the Projections button. b. To specify a date in the future, enter the date in the format mm.dd.yyyy. You cannot enter a date later than the Accrual projections through xx.xx.xx date. Press ENTER. The cursor moves to the Projections button. 4) When the Projections button is selected, press ENTER. Accruals information appears in alphabetical order. To scroll, use the up and down arrow keys. View Messages 1) Press the View Messages function key. 3) To move the scroll bar down, press the Down arrow key. 4) To delete the message, press the Delete function key. Contact Us For more training materials and other information, visit our web site Phone: Payroll.Division@denvergov.org 5