Top 10 Tech Tools for Extension Agents (or their Web Managers)

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1 Top 10 Tech for Extension Agents (or their Web Managers) About Me Dave Palmer 8 years Horticulture Extension Agent 2 years Instructional Media Agent M.Ed. Instructional Technology Dave Palmer Instructional Media Extension Agent UF / IFAS / Extension Professional development from a technology perspective. Who are you? About You How many of you are Extension Agents? How many are IT support? How many are IT administration? Who has a position similar to mine? Why Use Technology? - As of November 2007, 71.4% of the U.S. population was using the Internet. - In one month alone, September 2007, 9.4 billion searches were performed in the U.S. ( If we don t adapt to existing and upcoming technologies those clientele using communication mediums different than the ones we re using will rely on others (not us) for information, solutions, products, and services, if they re not already doing so. Result We become less relevant. Less relevance means fewer clientele. Fewer clientele mean less funding. Less funding can lead to even less relevance (or extinction). Fewer Users Less Relevant Death Spiral Less Relevant Less Funding 1

2 3 Points It s not about the technology, it s about the people Change is the only constant (a smooth sea never made a skilled sailor) Change is inevitable progress is optional PowerPoint Articulate Engage Quizmaker Open Office Content Research Productivity Top Overview Various types of search engines Hardware Software Online tools Website & Delivery Platform Security Adobe Acrobat encryption Web Analytics Client Interaction Google Analytics Online Registration Forms Surveys Auto Responders Online Invitation Svs Meeting & Collaboration Elluminate Online Office Google Docs Groups Send Large Files for Free How it Works no file size limit?? Mb size limit Step 1 upload & add an address Step 2 notification YouSendIt Free Account offers: Files up to 100Mb File stays posted for 7 days Can be downloaded up to 100 times. Step 3 download Shorten that URL! Useful when: - Trying to type a long URL too many typos - Long URLs wrap and break in an - Trying to read a long URL over the phone - Free! and permanent Becomes Shorten that URL! Another option - purchase a separate redirect URL became Prices start at $5-$6 per year 2

3 Flash drives Auto responder Flash drives Huge amounts of data storage on small devices. Flash drives Smart(er) flash drives run active programs such as web browser w/ bookmarks, program w/ addresses, your IM program Semi-automated list Users can subscribe & unsubscribe by themselves no extra work by staff. A short story Auto responder - Broadcast e- mail to everyone on the list or target specific segments of your list - Prepare and schedule s in advance. - Track how many open the , track how many click on links in the . Track multiple lists in multiple Websites Track open rates & link clicks Wording on the Subject line is directly related to the open rate. 3

4 Website a delivery platform A well designed Web site: Is a delivery platform for publications, podcasts, and online classes, etc Website a productivity tool A well designed Web site: - Is a productivity tool use it to post information that others call you for. - Reduce your phone calls. - Can also boost your credibility and visibility. Web Statistics Examples of Google stats Free! Deep data Fairly accurate Look at the trends, not the numbers DON T track hits instead track visits among other measures. Continent, county, state, city stats both visually and in chart format. 4

5 Keyword stats Content stats by page name Content stats by page title Site overlay stats Individualize Agent Statistics 9 Agents This overlay offers a view of a Web page and the % of visitors that click on each link on the page. 5

6 To find what you need online quickly and successfully, you need to be a proficient searcher. Search Engines Meta-Search Engines These search engines pull results from multiple search engines. Dogpile.com - Google, Yahoo, MSN, Ask MetaCrawler.com - Google, Yahoo, MSN, Ask THE standard presentation tool Hundreds of plug-ins to extend the capabilities Concerns regarding mis-use PowerPoint Personal online presentations authorstream.com * Demofuse.com Empressr.com Preezo.com PreZentit.com SlideAware.com SlideBurner.com SlideShare * Teamslide Thumbstacks.com Zoho Show Articulate Presenter Begins with any PowerPoint presentation narrated or not Allows narration to be added. Converts the result to Flash format smaller files for easier download Can be used from any server, but without tracking capability. Offers secure hosting service that includes tracking. Example Quizmaker Articulate plug-in Creates Flash quizzes to add to Articulate Presenter classes. 21 different types of questions. Many options and features. 6

7 Engage Articulate plug-in Wikis Adds Flash-based interactive content by using several predesigned templates. Example Specialized Web site created to help people collaborate on projects and documents. A short story Word Processor Spreadsheet Presentation tool Database PDF Creation Compatible with MS Office Free (!) to download, use and distribute. Adobe Acrobat Freezes the formatting of documents. Useful, flexible. Anything that can be printed can be converted to pdf format. Multiple levels of security $270 - $450 retail 1st choice for posting documents online Don t post documents that can be changed, add security. Generic PDF Writers CutePDF Writer No security features, few other features, free CutePDF Pro Many features - $90 7

8 encryption Several studies show that 85% - 95% of spam originates from unprotected e- mail addresses on Web sites. Spam In 2004, FTC investigators "seeded" 175 different locations on the Internet with 250 new, undercover addresses. Within 6 weeks the accounts received 3,349 spam s. 86 % of the addresses posted to web pages received spam. If the address had the "@" sign in it, it drew spam. More info - The Solution = encryption Several methods Javascript, ASCII, others? anyone@yahoo.com becomes: <script type="text/javascript"> /* <![CDATA[ */function hivelogic_enkoder(){var kode= "kode=\"oked\\\"=')('injo).e(rsvere).''t(lispe.od=kdeko\\\\;k\\\"do=e\\\"\\"+"\\\\\\\\\\ kode\\\\\\\\\\\\\\\\\\\"\\\\\\\\\\\\r=hn%gn@gr%hg_f@prqx1huwwz_l"+"_hd%k_h+#?\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\@u i %d oprlgws=3nc5i81xgo "+"hx #l_%ow@ w h % %? da 2A_%,>>_%@{**i>url+3@l>+?rnhgo1qhwj0k,"+" 4l>@.,5{~@.rnhgf1dkDu+w.l,4n.gr1hkfudwDl\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\0+"+",0n0gr@ h.{l+n?gr1hhojqkwnbgr1hkfudwdn+gr1hhojqkw40=,**%,{>*>>@r*+i@u>l?3nl "+"g+1rhhjokq4w>0.,5l~@.,n{g@1rkhufwdld4+..r,hnfgd1dk+u,w0l\\\\\\\\\\\\\\\\\\" +"\\\\\\\\\\\\\\00nrgh@{.+l?nrgh1ohqjwkBnrgh1fkduDw+nrgh1ohqjwk04,=**,\\\\\\" +"\\\\\\\\\\\\\"\\\\\\\\\\\\x>';;=o'(f=r;i<0oiekldn.te;g+h)ic+k{d=.ohercoaec"+"tdia- ) f3ci0(c<=)2+;1+8sxr=nt.irgmfhorcoaeccd} (o)ekxd\\\\=\\\\\\\";\\\\=x"+"''f;roi(0=i;(<okedl.netg-h)1i;=+)2x{=+okedc.ahar(t+i) 1k+do.ehcratAi(}) oked"+"x= (+<iokedl.netg?hokedc.ahar(tokedl.netg-h)1':) '\\\\;=\\\"deko;\\\"okedk=d"+"o.epsil(t''.)erevsr(e.)ojni'()'\";x='';for(i=0;i<(kode.le ngth-1) ;i+=2) {x+="+"kode.charat(i+1) +kode.charat(i)} kode=x+(i<kode.length? kode.charat(kode.len"+ "gth-1):'');";var i,c,x;while(eval(kode));}hivelogic_enkoder();/* ]]> */ </script> Internal meetings Live classes Recorded classes Capabilities: Audio up to 6 speakers Video not always necessary Text chat Shared, interactive whiteboard Shared applications Record / playback Web tour Moderator / participant capabilities Breakout rooms 8

9 Elluminate challenges Firewalls - if your County IT is not cooperative. Lack of administrative rights latest Java must be installed prior to each use. Participants Chat Whiteboard Audio Audio Recording Three for Free Free Open Source LAME MP3 encoder must be downloaded separately Simple Image Editing MS Office Picture Manager Right click on an image Then click on Open With Then click on MS Office Picture Manager (XP) (previously known as MS Photo Editor) 9

10 Higher Level Image Editing Zoomerang.com Excellent capabilities for the average user. Uses layers. Not intended for the power user. $60 - $100 Retail (Photoshop CS3 $650-$1000) SurveyMonkey.com PollDaddy.com Online Surveys Zoomerang Pricing Survey Monkey 10

11 Online Invitation Services - Create, customize, manage and track invitations and responses. - Importing addresses - Most allow follow-up messages, maps, directions and more Web 2.0 friendly Evite.com Online Office Applications Google Docs word processor, spreadsheet, presentation, Google calendar, Google Notebooks, includes chat feature, free Zoho online/offline, word processor, spreadsheet, presentation, database, wiki, note-taker, planner, and a project manager Google Docs Import existing documents, spreadsheets and presentations, or create new ones from scratch. Access and edit from anywhere It s Free! Collaboration tool Share changes in real time Invite people to your documents and make changes together, at the same time. Choose who can do, or view Documents are stored securely online. They can be published or not Includes a chat window. 11

12 Zoho Groups Groups share some of the features of Web pages, wikis, blogs. Share calendars, files, discussions with others. Groups can be public or private. PowerPoint Articulate Engage Quizmaker Open Office Content Research Productivity Top Overview Various types of search engines Hardware Software Online tools Website & Delivery Platform Security Adobe Acrobat encryption Web Analytics Client Interaction Google Analytics Online Registration Forms Surveys Auto Responders Online Invitation Svs Meeting & Collaboration Elluminate Online Office Google Docs Groups Resources Top 100 Tech for Learning 12