UCHC Dept. Information Technology Outlook Web Access User Guide. Using UCHC Outlook Web Access 3/6/2012

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1 Using UCHC Outlook Web Access 3/6/2012 This is available to all UCHC employees, Residents and Students with a UCHC Exchange mailbox. You can logon to this location using your Username and password (not your address) as the logon. Supplying a domain name of UCHC\ or EDUCATION\ is optional. This service is refer to also as Microsoft OWA, this is the URL to access your UCHC Mailbox through an Internet Browser such as IE, Firefox/Safari, the main difference is that IE will provide a 3 pane view, and Firefox/Safari is a 2 pane view (which is called Outlook Web Access Light). The web location mail.uchc.edu will redirect you to a secure session automatically. This is the UCHC Information Technology's OWA address: You will be redirected to a secure session automatically: Page 1

2 Once logged on, you will observe this view (IE): All icons to operate the Outlook Web Access client are displayed on this form. Page 2

3 Select the New icon Pull Down Menu Message, in order to Compose a New Message: Page 3

4 This is the Compose new Message Form: You can Click on the address book icon (before the To...) in order to pull up the Global Address List. Page 4

5 Here is what the UCHC Global Address List would look like: You can find a Name by typing into the Search Box, Even though our display names are Last, First you can still type in a First name in the search field. The Outlook Web Access Client functions similarly to Other WEB clients. They are many options you can set, However, Most defaults are appropriate for most users. Page 5

6 These are the options pages: Most defaults are appropriate for most users. Page 6

7 These are the options pages: Most defaults are appropriate for most users. Page 7

8 These are the options pages: Page 8

9 These are the options pages: There is an OOO option for Inside (UCHC accounts) or for Outside our domain. Page 9

10 These are the options pages: There are Inbox rules available, for example, Move items to folders as messages arrive from a sender. Page 10

11 These are the options pages: You can mark messages as Junk Mail in order to automatically move these items to your Junk mail folder. Page 11

12 These are the options pages: The password must contain characters from three of the following four categories: 1. English uppercase characters (A through Z) 2. English lowercase characters (a through z) 3. Base 10 digits (0 through 9) 4. Non alphabetic characters (for example,!, $, #, %) The password may not contain the user's account name or parts of the user's full name that exceed two consecutive characters. Additional security in place with regard to passwords include: Page 12

13 1. History of last 5 passwords is retained and are prevented from use 2. Passwords must change every 90 days 3. The password must be at least six characters in length If you have trouble, Need Help on how to change your password, Please Contact the UCHC IT Help Desk at Most accounts are on the UCHC\ domain Some student accounts reside on the EDUCATION\ domain Page 13

14 These are the options pages: When you "Check names" of address or a display name you have entered, look at the Global First. Page 14

15 These are the options pages: There is a 30 day retention period available for Deleted Items... they are automatically dropped when they become older than 30 days. Page 15

16 These are the options pages: You have the ability on your own to "Wipe" data on a device (like of it was lost or stolen) as long as the device is on and connected to your mailbox through Exchange active sync, now or in the future. Page 16

17 There is an integrated Outlook Calendar: This Calendar, in addition to your Inbox, can be synced with a mobile device through Exchange Active sync. Page 17

18 There is also an integrated Personal Address Book: Contacts are your personally created contacts. Suggested Contacts are addresses you have used Outbound, also known as a nickname cache. Page 18

19 Tasks are a way to keep track of items to be done: Page 19

20 There are UCHC Departmental Public Folder items available also: Page 20

21 There is an option (the arrow after your name) in order to Open a shared calendar: Only available with IE (3 pane) view. and if you have full mailbox access rights (set by an administrator) Page 21

22 It is a best practice to logoff your browser session completely when finished when accessing at this location Use upper right "logoff" icon: End of doc. Page 22