Using the Workstation and Online Reports

Transcription

1 Using the Workstation and Online Reports 2015 ACS NSQIP National Conference Chicago, IL Steve Merzlak Principal Site Support Engineer July 2015

2 losures None No financial disclosures

3 nda rkstation y Account ata Main Page atient Grid omplete vs Incomplete ueried Cases rror Box ustom Fields ariatric and Adult Data Automation What is it? How do I get it? Online Reports Workflow Reports Site-Level Reports Bariatric Reports ACS reports

4 rkstation ccount e My Account Tab contains features to help you manage your account, including: ser Information rganization Information hanging your Password anaging Cycles anaging Custom Lists anaging Custom Fields

5 rkstation ccount cessing My Account

6 rkstation ccount

7 rkstation ccount - Manage Cycles

8 rkstation ccount

9 rkstation ccount - Manage Custom Lists intain Surgeon List intain CPT Groups

10 ing the Workstation and Online Reports rkstation a Main Page 111

11 ng the Workstation and Online Reports kstation a Main Page

12 ing the Workstation and Online Reports kstation a Main Page

13 rkstation ient Grid

14 rkstation ient Grid Search

15 rkstation ient Grid

16 kstation plete vs Incomplete Incomplete cases will disappear if they lock Adult & Pediatric Lock 120 days Bariatric Lock 150 days

17 rkstation ried Cases n case and check Errors Box.

18 rkstation r Box Critical Errors appear in bright red. These items must be entered in order to save the form as complete OR incomplete. Errors appear in dark red. These items must be resolved if you wish to save the form as complete. Warnings appear in gray. These items are potential data issues that you may wish to address, but are not required to.

19 rkstation tom Fields

20 rkstation om Fields

21 rkstation om Fields

22 rkstation stom Fields Boolean > Single Checkbox Date > Date Date field with a minimum and maximum precision of Day Date field with a minimum and maximum precision of Minute Date field with a minimum value of Year and a maximum value of Hour

23 rkstation tom Fields Decimal > Numeric Integer > Numeric Text > Multiple Lines

24 kstation tom Fields Text > Single Line Multi-select > List Multi-select > Multiple Checkbox

25 kstation tom Fields Text > Single Line Multi-select > List

26 rkstation tom Fields ing Custom Fields ustom fields cannot be deleted but you can remove the custom field from the ustom Field form by Hiding the Custom Field OTE: Hiding a Custom Field does not delete it, so the selection will always be ailable from the Select Field drop-down.

27 iatric and Adult ses from Adult are Pumped to Bariatric ases must have a Bariatric CPT Code entered to push over ult is Master ariatric user can not change Adult data ult Cases Always Entered First ait until Adult has all cases in for cycle king dult 120 days ariatric 150 days

28 a Automation ata automation is the process of extracting, formatting, and transmitting data to e ACS NSQIP database. vailable for Adult (all modules) and Pediatric loting Bariatric

29 a Automation ps to Data Automation Know you Data» 3 6 Months entering data Identify IT Source Identify Variables that can be Automated» Data collection Form Demographics Op Times/Dates Labs ntroduce IT to Quintiles Technical Support

30 a Automation oject can take 1 3 man months R and IT Work Closely Together volve Quintiles Technical Support

31 ine Reports essing Online Reports Data Main Page Right Hand Side Menu» Quick link that jumps you to an individual report

32 ine Reports essing Online Reports Data Portal Online Reports Tab» A Listing of all available reports

33 ine Reports ork Flow Reports 30 Day Patient Letter Request for Medical Records 30 Day Call List

34 ine Reports Day Patient Letter Generates 30 Day Follow Up Letters and Mailing Labels Customizable letter templates in English and Spanish» Today s Date - <<Date>>» Patient s First Name - <<FirstName>>» Patient s Last Name - <<LastName>>» Patient s First Name and Last Name - <<Name>>» Address Line 1 - <<Address1>>» Address Line 2 - <<Address2>>» City - <<City>>» State - <<State>>» Zip Code - <<Zip>>» Operation Date - <<OPDate>>» Surgeon s Name - <<SurgeonName>>» Cycle Number - <<Cycle>>» Case Number - <<Casenum>>

35 ine Reports odifying 30 day patient letter

36 ine Reports te-level Reports

37 ine Reports te-level Reports Condition Versus Non-Condition Report Pre-Operative Risk Factor Summary 30 Day Post-Operative Occurrence Summary Select Post-Operative Occurrence» Summary Patient List CPT Occurrence Rate Mortality» Summary Patient List Wound Occurrences Stratified by Wound Class» Summary Patient List CPT Occurrence Rate Patient Variable Statistics Report

38 ine Reports riatric Reports - OPERATIVE DATES JAN AND BEYOND Site Case Volume» Displays a summary of case volumes by procedure for site and any selected physician. 30-Day Event Case List» The report provides a list of cases with 30-day Readmission, Reoperation, Intervention, LOS over 7 days, Mortality, or one or more Occurrences 30-Day Readmissions, Reoperations, and Interventions» Reports case counts and percentages of readmissions, reoperations, and interventions. Displays surgeon specific, site specific, and comparison data by procedure type 30-Day Morbidity and Mortality» Reports case counts and percentages of morbidities and mortalities. Displays surgeon specific, site specific, and comparison data by procedure type.

39 ine Reports S Reports

40 ine Reports ecting Criteria Adult and Pediatric

41 ine Reports cting Criteria Bariatric

42 ine Reports ting and Exporting Reports int Produces a file in PDF format (Adobe Acrobat Document) port to Excel Produces a file in XLS format (Microsoft Excel) port to CSV Produces a file in CSV format (comma-separated values)

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