Transcription

1 Both PREPARERS and APPROVERS log in here with registered address and password To access the FWSP Online login page, please visit: Click here if you forget your password. It will be ed to the address you are registered with

2 For PREPARERS Click here to create brand new jobs for the upcoming academic year. Please see details on following pages. Click here to view and revise (if necessary), JDFs that have rolled over from Do not create new JDFs unless they are completely different from your previous JDFs. Approvers MUST approve all JDFs that you need for , even if you do not make any changes. Please delete any JDFs that you will not need for the academic year. Otherwise, if approved by your approver, students will be placed in those jobs and you will be expected to employ them. Click here for view only access to jobs from the previous academic year Click here to view the students who have been assigned to your department as well as their date assigned, award amount, pay rate and status. Current assignment pages will be available for the remainder of the academic year. We will send a notification on or about August 15, when assignment pages are ready to view.

3 Information in this section may be useful for those of you who are creating new JDFs as well as those of you who are revising existing JDFs.!!! Students DO NOT see your JDFs. The SEO uses the information in JDFs, along with the information included on students applications, to match students to jobs. Therefore, it is important that you fill in all sections with as much detail as possible.!!! It is important that you enter accurate location information to assist us in placing students who live, or take classes, within a reasonable distance from your location.!!! Please provide a description of the work that will be performed.!!! Choose the job title from the list that most closely matches your description. Each job title has a pay rate associated with it. Therefore, upon review of JDFs, the SEO reserves the right to change your job title if the range associated with it does not match your job description.!!! This section is very important if you are looking for students with specific skills, qualifications, experience, etc. Include as much detail as possible to assist us in finding a match!!! Graduate students will not be eligible to receive FWSP awards for the academic year.

4 Please be realistic with your requests. Do not ask for more students than you need in order to pick and choose between students who have been assigned. You will be expected to employ the number of students you request for the entire academic year. The total number of students you request among all of your JDFs must not exceed your allocation. You can view your allocation on your web assignment page. As of now, we do not have plans to run a summer program in If that changes, we will send notification. It is very important that the information in this section is accurate. Please update this information as needed.!!! IMPORTANT!!! If the contact person changes for your department at any time, you should make the change on your JDFs but also notify Diane McCarthy at diane.mccarthy@ofa.rutgers.edu. We must make the change in the system that populates the students EAFs, in order for them to see the new contact person s information. If you fail to notify us, the students assigned to you will receive incorrect information. At this time, our system allows only one contact person per account.

5 DO NOT ASSIGN LIST!!! IMPORTANT!!! Enter the names of students here who you do NOT want to return for the upcoming academic year. It is your responsibility to notify any students who you place on this list and explain to them why you will not be asking them to return. Please keep in mind that any student who is not placed on this list may be eligible to be assigned to your department again for Don t forget to click submit! Enter your departmental approver s information here. The address that you enter MUST match the address that your approver uses to log in. If entered correctly, when the approver logs in, they will automatically see the job to approve. See approver information on following page.

6 Upon logging in (see page 1), APPROVERS will see any JDFs that are pending their approval. APPROVERS must approve all JDFs that will be used for , even if the PREPARER did not make any changes.!!! If you do not see JDFs that you are expecting to see, please confirm that your PREPARER listed you as the APPROVER and used the exact address that you use to log in.!!! JDFs are not considered final until they have been approved by the designated departmental approver. All JDFs for the academic year must be approved by APRIL 1, TO APPROVE JDFs, click the check box next to the JDF(s) you want to approve and click Approve Selected Items. It s that simple! To view any JDF, click details next to the JDF you would like to view.