Register ASA. A Guide to Registering Travel Teams CREATING A NEW TEAM 2014 Version

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1 Register ASA A Guide to Registering Travel Teams CREATING A NEW TEAM 2014 Version Southern California ASA Revised 12/10/2013 1

2 New for 2014 Photo ID s are no longer required. Travel Teams have the option of ordering Photo Cards or Non- Photo Cards. o o Non-Photo Registration including full insurance coverage is $13.00 per player or coach. Coaches have an additional $7.00 for background checks. Photo Registration including full insurance coverage is $20.00 per player or coach. Coaches have an additional $7.00 for background checks. Background Check consents can now be done electronically. o When adding members, if you select the Welcome option, each coach will receive an with instructions on how to access their profile and can consent electronically. The team will not be approved until each coach completes this process. See Coach Instructions for Electronic Consent posted to Website. Footer Text 12/10/2013 2

3 Step 1: Log onto Registerasa.com OPTION 1: New users click here to create a new profile. OPTION 2: Returning users click here to login using last years login and password information. Returning Users: Skip to Slide 6 (Step 3) If you are a returning team admin returning to the same team you managed in 2013 and would like to access your team information from last year, please see the RegisterASA Guide for RETURNING TEAMS. Southern California ASA 12/10/2013 3

Step 2: Account Look-Up If you have ever been background checked with ASA, you will have an ID number. If you do not know your ID number. STOP!!! Contact Mike Schuck at mikeschuck@ymail.

4 Step 2: Account Look-Up If you have ever been background checked with ASA, you will have an ID number. If you do not know your ID number. STOP!!! Contact Mike Schuck at to ask for this information. If you have all of the required information, please enter as directed. Then click the I AGREE section and FIND MY PROFILE. If you have NEVER been background checked with ASA, please click the CREATE ACCOUNT button. Skip to step 3 Southern California ASA 12/10/2013 4

5 Step 2: Account Look-Up Update all of your profile information. Click the VERIFY button. Modify your username if you wish, select a password and confirm the password. Southern California ASA 12/10/2013 5

League: N/A Enter full legal name as it appears on your Drivers License.

6 Step 3: New Profile Set-Up Choose a unique username and password. Select Association: CA - SOUTHERN CALIFORNIA ASA Select Group: Select League: N/A Enter full legal name as it appears on your Drivers License. Enter the rest of the required information indicated by a red asterisk. Footer Text 12/10/2013 6

7 Step 3: New Profile Set-Up Cont. Then SUBMIT You MUST select the TEAM ADMINISTRATOR box. You may also select an additional role. Footer Text 12/10/2013 7

8 Step 3: New Profile Set-Up Cont. Your new profile has been set up! Click the RegisterASA link to take you back to the login screen.

9 Step 4: Accessing your Account Enter username & password Click Submit when done. Footer Text 12/10/2013 9

10 Step 5: Adding a New Team Click the ADD TEAM button. Footer Text 12/10/

Step 5: Adding a New Team Click the TEAM ADMINISTRATOR box. Type your team name exactly how you want it to appear on your Championship Roster. Fill out all information with red asterisks.

11 Step 5: Adding a New Team Click the TEAM ADMINISTRATOR box. Type your team name exactly how you want it to appear on your Championship Roster. Fill out all information with red asterisks. Season: 2014 Year Reg. Type: Individual Team Type: Youth Division: Girls Fast Pitch Classification: Select Group: Travel (Age) Reg. Option: Select either: Youth Travel Non-Photo Youth Travel Photo Card Click the ADD TEAM box. 12/10/

Step 5: Team Page Continued 1 2 1 2 3 4 3 4 If you are using the PAPER consent option, click here to get a blank copy of the 2014 background check form.

12 Step 5: Team Page Continued If you are using the PAPER consent option, click here to get a blank copy of the 2014 background check form. Click here to add members to your team then proceed to next slide. Team Members will show up here. 1 2 Status: Pending = waiting to be submitted, Submitted = created invoice & waiting to be approved, Approved = OK Issues: Click the YES link to view your team s issues 3 4 Roster Type: None, Standard, Championship Invoice Number: Click here to view your invoice 12/10/

Step 6: Adding Members You can add members to your team by entering their information in this screen. If you have the person s Member ID and DOB, you can use the first option.

13 Step 6: Adding Members You can add members to your team by entering their information in this screen. If you have the person s Member ID and DOB, you can use the first option. If you do not have their Member ID and DOB, or if they are a new person, use option 2. If the member appears in the grid below, you may select the existing individual by clicking the SELECT button. If there are multiple users, you can narrow the search by filling out the fields along the top. If the member does not appear below, click the ADD NEW button. Note: If the member does not show up and the member was registered in 2012, the data you entered is not matching the data entered last year. Footer Text 12/10/

14 Step 6: Adding Members Cont. Enter all information for the new member you are adding. Send Welcome WELCOME DROP DOWN: If using the PAPER Consents Select NO Welcome If using the ELECTRONIC Consents Select Welcome Footer Text 12/10/

15 Step 6: Adding Members To add a photo, select the BROWSE link. Then, select BROWSE again. Once you select your picture, hit NEXT Grab the corners of the box and scale down to select only the member you want. Select FINISH Footer Text 12/10/

16 Step 6: Adding Members Cont. Once all the information for this member has been added, including a photo, you may select ADD TO TEAM or ADD TO TEAM AND ADD NEW MEMBER. Kaye Send Welcome Footer Text 12/10/

Background Checks: Issues concerning background checks can be met through electronic consent via the Welcome Email.

17 Step 7: Creating an Invoice Before submitting your invoice, review the ISSUES link to be sure that all of your issues have been resolved. Note: Birth Certificates: Issues concerning birth certificates can only be resolved by sending in the birth certificates with the invoice. Background Checks: Issues concerning background checks can be met through electronic consent via the Welcome . (or if using paper consents, they must be mailed in with the invoice.) Once all of your team members have been added, you are ready to create an invoice. Click the GENERATE INVOICE PREVIEW button. Footer Text 12/10/

18 Step 7: Creating an Invoice The system will generate a preview of the invoice. Review the invoice to make sure it is correct. If the invoice is correct, click CREATE INVOICE. If the invoice is not correct, click back to the TEAM MEMBERS tab to make any necessary changes. Footer Text 12/10/

19 Step 7: Creating an Invoice Select STANDARD roster. You can switch to a Championship Roster prior to Championship play. Select a shipping method. Do NOT enter any special shipping instructions. Select SUBMIT Footer Text 12/10/

20 Step 7: Creating an Invoice Cont. If you selected Paper Consents (No Welcome ) Each coach on the invoice will indicate that a Consent Form is required. These paper forms must be mailed in with invoice. If you selected Electronic Consents (Welcome ) Each coach on the invoice will receive a Welcome after payment has been received by our office. Once they receive the Welcome , they will need to follow the instructions in the to login and consent electronically to the background check. It is the responsibility of the team admin to monitor that all coaches have completed this process. Footer Text 12/10/

21 Step 7: Creating an Invoice Cont. Mail invoice with payment to this address. Verify that the correct number of players and coaches were added to the invoice. Players will be listed on 1 line item. Adults will be listed on two line items once for registration and once for background check. Be sure ALL adults have two line items. This will be your total amount due. When mailing several invoices together for approval, you must pay the TOTAL AMOUNT DUE for each invoice including shipping costs. Registration cards are shipped from the national office by invoice and each invoice incurs its own shipping costs. Footer Text 12/10/

22 Step 8: Sending in Paperwork When sending in your paperwork, please put it together in the following order from top to bottom: 1. Check 2. Invoice 3. Birth Certificates (In order) For all players who have not previously had a copy of the birth certificate verified, a copy must be sent in with this invoice in order for the player to be approved. This will be indicated on the invoice. 4. Background Check Release Forms (In order) ONLY IF USING PAPER CONSENTS For each coach, regardless of whether or not they have coached before, a copy of the background check release must be sent in with this invoice in order for the coach to be approved. ONLY IF USING ELECTRONIC CONSENT If you selected Electronic Consents (Welcome ), Each coach on the invoice will receive a Welcome after payment has been received by our office. Once they receive the Welcome , they will need to follow the instructions in the to login and consent electronically to the background check. Southern California ASA 12/10/

23 ACE Certification All ACE Certification is done individually by the coach via Credit Card from their Home Plate page. You must provide each coach wishing to ACE Certify with their ASA Member ID Number from your Manage Team Screen Coaches should use the ACE Upgrade Instructions to access the ACE training material and tests. Coaches must pass their background check and be in APPROVED status before they can access the ACE material. Southern California ASA 12/10/

24 Insurance Certificates The option to request insurance certificates will become available once at least one member of your team has been approved for and paid. Click INSURANCE CERTIFICATES Southern California ASA 12/10/

25 Insurance Certificates Team Insurance Certificate Team Insurance Certificates name the Team as insured. Additionally Insured Certificates Additionally Insured Certificates name a field owner as insured on behalf of the team. Click PRINT TEAM INS CERT. Click ADD NEW Request #1: Type in the name of the field owner and the full address. Request #2: Additionally Insured Certificates can be printed only after approval by ASA. You will need to check back at a later time to print the certificates. These will be approved on a daily basis. Southern California ASA 12/10/

26 Thank you for registering with Southern California ASA. If you have any questions about the registration process, please contact: Mike Schuck Footer Text 12/10/

Register ASA. A Guide to Registering Travel Teams RETURNING TEAM 2014 Version

Register ASA. A Guide to Registering Travel Teams RETURNING TEAM 2014 Version Register ASA A Guide to Registering Travel Teams RETURNING TEAM 2014 Version Southern California ASA Revised 12/10/2013 1 New for 2014 Photo ID s are no longer required. Travel Teams have the option of