Register ASA. A Guide to Registering NEW TEAM 2014 Version

Transcription

1 Register ASA A Guide to Registering NEW TEAM 2014 Version 1

2 2014 District Commissioners Below are your District Commissioners, if you have questions, need roster signed, turn in Birth Certificates, Parent/Player Concussion form, etc., please contact the appropriate Commissioner. District 1 Clatsop County Staci Miethe stacimiethe@msn.com District 1a Tillamook County Stephanie Hurliman sahurliman@yahoo.com District 2 Lincoln County Debbie Phillips babooska3@hotmail.com District 3 Columbia County Herb Bailey herbb7932@hotmail.com District 4 Washington County Fay Allison fay.allison@me.com District 5 Clackamas County Dave Adelhart nightmaresoftball@gmail.com District 5 Clackamas County Richard Zorr fishinman45@canby.com District 6 Yamhill County John Kuehnel kuehneli@ycsd.k12.or.us District 7 Marion County Jerry Orlando panthers@viser.net District 8&9 Linn & Lane County Mark Steinmetz marksteinmetz@comcast.net District 10 Douglas County Ronnie Campos ronnie.campos@douglasesd.k12.or.us District 11 Josephine County Philip & Cynthia Sander jo_dist11@hotmail.com District 12 Jackson County Curt Gould btfastpitch@aol.com District 14 Klamath County Curt Gould btfastpitch@aol.com District 13 Lane, Douglas, Curry, Coos County Jeri Young young.j@charter.net District 16 Jefferson, Deschutes, Crook County Mike Gillaspie osc@bendcable.com District 17 Hood River County Chuck Johansee chuckj@gorge.net District 18 Umatilla, Union, Morrow County Kelly Miller klmiller66@hotmail.com JO Commissioner Rob Combs mcombs3826@aol.com

3 Documents needed when Registering with Oregon ASA Adults (Coaches, Assistant, etc.) Use Legal Name -Driver s License Attach to Consent form - Previously ASA member make sure to use original ASA profile - Background Consent form (form on RegisterASA On Team Member page) - Code of Ethics (form on Youth page click the All necessary forms tab) - Concussion Training (link on click on Extremely Important Concussion ) - Photo s head shots make sure they display like your Driver s License, no hats or glasses. - Send in original documents with invoice Players Use Legal Name -Previous ASA member use their ASA# and DOB to retrieve the correct profile -New members Use Legal name you will need a copy of the birth certificate to to your District Commissioner be verified) -Photo Head shots - update photos every two years, School photos are the right size, NO Hats or sunglasses. -Parent/Player Concussion form send to Oregon ASA SW Lyon, Aloha OR or Send a scanned copy to mcombs3826@aol.com Review How to Register a New Team How to Register a Returning Team Located on Youth page under All Necessary Forms 3

4 EXTREMELY IMPORTANT Oregon Concussion Law New for 2014 is Oregon Law Senate Bill 721 covering Mandatory Concussion Training for all coaches and umpires. Also each player under age 18 must sign along with their parent or guardian a Concussion Information Sheet. The exception is players younger than 12 do not need to sign but the parent or legal guardian does need to sign. That form must be turned into each coach, each coach will need to make a copy of the Parent/Player Information Sheet and send it to their District Commissioner. We can not approve a Teams Registration unless we know that the signed Parent/Player Concussion form has been sent to your District Commissioner and Oregon ASA. Coach keep a copy of the signed agreement in your Coaches binder with the players cards. Coach/Team Admin print enough copies for your team. Concussion Parent/Athlete Concussion Information Sheet All Coaches and Umpires will need to complete the Free online training, print your certificate and send a copy of your certificate with your invoice and payment to Oregon ASA at the address on your invoice. Concussion training NFHS Below are few informational documents: Concussion - Coaches Clipboard Concussion A Fact Sheet for Coaches 4

5 Step 1: Log onto Registerasa.com OPTION 1: New users Click here to create a new profile. OPTION 2: Returning users click here to login using last years login and password information. Returning Users: Skip to Slide 6 (Step 3) 5

6 Step 2: Account Look-Up If you have ever been background checked with ASA, you will have an ID number. If you do not know your ID number. STOP!!! Contact your District Commissioner or JO Commissioner Rob Combs to ask for this information. If you have all of the required information, please enter as directed. Then click the I AGREE section and FIND MY PROFILE. If you have NEVER been background checked with ASA, please click the CREATE ACCOUNT button. Skip to step 3 6

7 Step 2: Account Look-Up Update all of your profile information. Click the VERIFY button. Modify your username if you wish, select a password and confirm the password. Click Save 7

8 Step 3: New Profile Set-Up Choose a unique username and password. Select Association: OREGON ASA Select Group: Youth JO - Fastpitch Select League: District Commissioner Enter full legal name. Enter the rest of the required information indicated by a red asterisk. 8

9 Step 3: New Profile Set-Up Cont. You MUST select the TEAM ADMINISTRATOR box. You may also select an additional role. Then SUBMIT 9

10 Step 3: New Profile Set-Up Cont. Your new profile has been set up! Click the RegisterASA link to take you back to the login screen. 10

11 Step 4: Accessing your Account Enter username & password Click Submit when done. 11

12 Step 5: Adding a New Team Click the ADD NEW TEAM button. 12

13 Step 5: Adding a New Team Click the TEAM ADMINISTRATOR box. Type your team name exactly how you want it to appear on your Championship Roster. Fill out all information with red asterisks. Season: 2014 Year Reg. Type: Individual Team Type: Youth Division: Youth-JO-Fastpitch Classification: Age & Classification Group: District Reg. Option: Photo ID Card Click the ADD TEAM box. 13

14 Step 5: Team Page Cont. Status: Pending = waiting to be submitted, Submitted= created invoice & waiting to be approved, Approved=OK Issues: Click the YES link to view your team s issues Roster Type: None, Standard, Championship Invoice Number: Click here to view your invoice Click here to get a blank copy of the 2014 background check form. Team Members will show up here. Click here to Add Members to your team then proceed to next slide. 14

15 Step 6: Adding Members You can add members to your team by entering their information in this screen. Option 1. Use the Member s ID# and DOB. Option 2. Use this option if you do not have the Member ID# or if they are a new person. If the member appears in the grid below, you may select the existing individual by clicking the Add Member blue button. If there are multiple users, you can narrow the search by filling out the fields along the top. If the member does not appear below, click the ADD NEW button. Note: If the member does not show up and the member was registered previously, the data you entered is not matching the data entered last year. Please contact your District Commissioner before going forward. 15

16 Step 6: Adding Members Enter all information for the new member you are adding, making sure to use Legal Names. 16

17 Step 6: Adding Member To add a photo, select the BROWSE link. Then, select BROWSE again. Once you select your picture, hit NEXT Grab the corners of the box and scale down to select only the member you want. Make sure it is a Head shot Select Finish 17

18 Step 6: Adding Member Once all the information for this member has been added, including a photo, you may select ADD TO TEAM or SAVE & ADD NEW MEMBER. 18

19 Step 7: Creating an Invoice Before submitting your invoice, review the ISSUES link to be sure that all of your issues have been resolved. Note: Issues concerning birth certificates send to District Commissioner. Background checks Consent form, Code of Ethics and Drivers License can only be resolved by sending in the paperwork with the invoice. Once all of your team members have been added, you are ready to create an invoice. Click the GENERATE INVOICE PREVIEW button. 19

20 Step 7: Creating an Invoice The system will generate a preview of the invoice. Review the invoice to make sure it is correct. If the invoice is correct, click CREATE INVOICE. If the invoice is not correct, click back to the TEAM MEMBERS tab to make any necessary changes. 20

21 Step 7: Creating an Invoice Select STANDARD roster. You can switch to a Championship Roster prior to Championship play. Select a shipping method. Do NOT enter any special shipping instructions. Select SUBMIT 21

22 Step 7: Creating an Invoice Mail invoice with payment to this address. Verify that the correct number of players and coaches were added to the invoice. Players will be listed on 1 line item. Adults will be listed on two line items. One line item will be for registration and the second line item will be for a background check and ACE. Be sure ALL adults have two line items. This will be your total amount due. When mailing several invoices together for approval, you must pay the TOTAL AMOUNT DUE for each invoice including shipping costs. Registration cards are shipped from the national office by invoice and each invoice incurs its own shipping costs. 22

23 Step 8: Sending in Paperwork When sending in your paperwork, please put it together in the following order from top to bottom: Forms available on under the All necessary forms tab. 1.Check 2.Invoice 3.Background Check Release Forms (yearly) 4. Drivers License (Yearly) 5. Coaches Code of Ethics (yearly) 6. Concussion Training Certificate (yearly) - Slide number 4 The above documents must be sent in with the invoice in order for the coach to be approved, regardless whether or not they have coached before. Background check is started once the above is received and reviewed, once the Background check comes back Cleared you will then be able to complete the ACE Test. 7. Parent/Players Concussion Information form, signed by parents and players years old. (Yearly) Keep the original in your Coaches Binder. Either scan a copy or mail the signature page of the certificates to mcombs3826@aol.com or Mail with invoice to Oregon ASA SW Lyon Ct., Aloha, OR Send to District Commissioner 8. Birth Certificates For all players who did not have their birth certificate verified in previous years, a copy of the birth certificate must be sent in order for the player to be approved. **Note: Please staple the background check release form together with a copy of drivers license. All coaches must turn in a new release form each year per ASA National Office. 23

24 Insurance Certificates The option to request insurance certificates will become available once the team is registered. Click INSURANCE CERTIFICATES 24

25 Insurance Certificates Team Insurance Certificate Team Insurance Certificates name the Team as insured. Additionally Insured Certificates Additionally Insured Certificates name a field owner as insured on behalf of the team. Click PRINT TEAM INS CERT. Click ADD NEW Request #1: Type in the name of the facility and the full address. Request #2: Click SUBMIT when done Additionally Insured Certificates can be printed only after approval by ASA. You will need to check back at a later time to print the certificates. 25

26 Thank you for registering with Oregon ASA. If you have any questions about the registration process, please contact: Your District Commissioners. or Rob Combs - State JO Commissioner mcombs3826@aol.com Tournaments for Oregon ASA are located on 26