K-C ITS 2016 Meeting. RFP Details. Key Contact Information. Organization Information. Event Information. Meeting Space and Sleeping Rooms

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Dorothy Clarke
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1 RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Description Concessions / Contractual Requirements K-C ITS 2016 Meeting Tue, 05-Jan-2016 Fri, 22-Jan-2016 Meeting Space and Sleeping Rooms M6NRP49C72H This is a Team Lead. Deborah Rich is the HB Global account lead. Alison League is the NA Mgr and contact for this meeting. 1 per 40 Comp Rooms Comp Meeting Space with F&B Spend Comp Internet in Guestrooms Comp Internet in Mtg Space 15% off AV 15% off F&B Upgrades at Group Rate with Amenities AV - 2 Comp Flip Charts Key Contact Information Contact Name Alison League / Deborah Rich Address Aleague@helmsbriscoe.com Organization HelmsBriscoe Phone Title Preferred Contact Method Address Manager, Global Accounts Cvent, Shiloh Springs Road Cumming, GA USA Organization Information Organization Name Organization Type Corporate Address 0000 Dallas, TX USA Events / Year 0 Event Information Event Name Total Attendees 200 Commission Event History K-C ITS 2016 Meeting Yes The planner has indicated that this event is being held for the first time. Dates Flexible? Event Dates Contract Signature Location No Mon, 25-Apr Thu, 28-Apr-2016 Neenah, WI Page 1 of 5

2 Sleeping Room Requirements Day Any (Run Of House) Sun, 24-Apr Single (1 Bed) Double (2 Beds) Suite Staff Mon, 25-Apr Tue, 26-Apr Wed, 27-Apr Thu, 28-Apr Room Occupancy Single Check-in Date Sun, 24-Apr-2016 Total Room Nights 550 Peak Room Nights 200 Additional Information K-C Preferred Rate or Lower Required, if applicable Page 2 of 5

3 Meeting Room Requirements Start Date Mon, 25-Apr-2016 Day Time Agenda Item Room Request Mon, 25-Apr :00 AM-6:00 PM Mon, 25-Apr :00 AM-6:00 PM Set-Up & Rehearsals Mon, 25-Apr :00 PM-8:00 PM Welcome Reception Reception Tue, 26-Apr :00 AM-3:00 PM Separate Meal Space Lunch Notes or Exceptions: Tues - Breakfast, Lunch and Breaks Wed - Breakfast, Lunch and Breaks Tue, 26-Apr :00 AM-6:00 PM Tue, 26-Apr :00 AM-6:00 PM Tue, 26-Apr :30 PM-10:00 PM Dinner & Entertainment Dinner Notes or Exceptions: Location Tentative at Hotel Wed, 27-Apr :00 AM-3:00 PM Separate Meal Space Lunch Notes or Exceptions: Tues - Breakfast, Lunch and Breaks Wed - Breakfast, Lunch and Breaks Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Reception (Room Required) Page 3 of 5

4 Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-4:00 PM Wed, 27-Apr :00 AM-6:00 PM Wed, 27-Apr :00 AM-6:00 PM Thu, 28-Apr :00 AM-4:00 PM Thu, 28-Apr :00 AM-4:00 PM Thu, 28-Apr :00 AM-4:00 PM Thu, 28-Apr :00 AM-6:00 PM Page 4 of 5

5 Additional Questions 1. Rates quoted are applicable days pre-meeting. (Comment) (Required) 2. Rates quoted are applicable days post-meeting. (Comment) (Required) 3. Web address for meeting space detail? (Comment) (Required) 4. Please select your current Forbes and/or AAA Rating? (Multiple choice) (Required) [ ] 1 Star [ ] 2 Star [ ] 3 Star [ ] 4 Star [ ] 5 Star [ ] Not Rated - Star [ ] 1 Diamond [ ] 2 Diamond [ ] 3 Diamond [ ] 4 Diamond [ ] 5 Diamond [ ] Not Rated - Diamond 5. Will the meeting room rentals be waived? If not, what rates will apply? (Comment) (Required) 6. Do you have internet access available in the rooms? Is it wireless? What is the cost? What is the type and cost of internet access in meeting rooms? Will any internet costs be waived for this group? (Comment) (Required) 7. What are your additional charges (ie Maid, porterage, resort fees, etc.)? Please include with amounts and inclusions and note which charges are mandatory. (Comment) (Required) 8. Is there a charge for self and/or valet parking per day? Please indicate amounts. (Comment) (Required) 9. What is your nearest major airport and what is the distance (both miles and time)? What are the round trip shuttle and/or taxi costs? (Comment) (Required) 10. What amenities and activities does your hotel have on or near the property? (Comment) (Required) 11. What renovations have your property either recently completed or has on schedule? (Comment) (Required) 12. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this meeting. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) [ ] I agree that HelmsBriscoe will be paid a placement fee 13. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area below. (Comment) (Required) 14. Accounts Payable Contact First & Last Name: (Comment) (Required) 15. Accounts Payable Phone Number: (Comment) (Required) 16. Accounts Payable Address: (Comment) (Required) 17. Accounts Payable Fax: (Comment) (Required) 18. Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) 19. Are you a current customer for paper products in your hotel? (Comment) (Required) 20. Client requests Products in Guestrooms and Public Space to include Scott Towels, Cottonelle Bath Tissue, Kleenex Facial Tissue. Will you provide these products at no charge to the client? (Single choice) (Required) [ ] Yes [ ] No Page 5 of 5

FYSB Adolescent Pregnancy Prevention Training #1

RFP Details RFP Name FYSB Adolescent Pregnancy Prevention Training #1 Response Due Date Decision Date RFP Type RFP Code Decision Factors Concessions / Contractual Requirements Mon, 03-Oct-2016 Fri, 11-Nov-2016