VStar Entertainment - Sesame Street Live - Elmo Makes Music - Hoffman Estates, IL

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Dominick Douglas
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1 - Sesame Street Live - Elmo Makes RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Description Decision Factors Billing Information Concessions / Contractual Requirements - Sesame Street Live - Elmo Makes Thu, 20-Oct-2016 Thu, 03-Nov-2016 Sleeping Rooms Only DZN6FCP39WD For properties to be considered, proposals must be received through CVent. Also, please note that all rates quoted must be commissionable at 10% to HelmsBriscoe. PLEASE NOTE DATES ARE NOT FLEXIBLE. 's target guest room rate is $55 (if you cannot meet this rate, please let us know the rate you can offer). Also needed is a complimentary suite for their company manager. In return, the client has 15 VIP and 35 best-of-house tickets vouchers to trade out for a reduced rate and complimentary suite. (Great for your staff- families have a blast!) Client will provide a rooming list. All charges will be directed to the master account, including incidentals. In return for a trade of 15 VIP and 35 best-of-house tickets, the client would receive: - Reduced guest room rate - Complimentary suite for the company manager - Complimentary parking for 4 mini-vans, 3 cars and 2 tractors with no trailers. - Complimentary internet in the guest rooms - Complimentary access to the gym - Waived resort fee Key Contact Information Contact Name Jesse Malgieri Address jmalgieri@helmsbriscoe.com Organization Helms Briscoe Phone Title Assistant to Tim Pappalardo Preferred Contact Method Cvent, Mobile Address Queens Boulevard Forrest Hills, NY USA Organization Information Organization Name Organization Type Address Events / Year 0 Corporate Not provided Shoreview, MN Page 1 of 5

2 - Sesame Street Live - Elmo Makes Event Information Event Name Total Attendees 29 Commission Event History - Sesame Street Live - Elmo Makes Yes The planner has indicated that this event is being held for the first time. Dates Flexible? Event Dates Contract Signature Location Business Objectives No Thu, 06-Apr Mon, 10-Apr-2017 Minneapolis, MN Accommodations for the cast and crew of the National Tour of - Sesame Street Live - Elmo Makes Music. Sleeping Room Requirements Day Thu, 06-Apr Any (Run Of House) Single (1 Bed) Double Suite (2 Beds) Fri, 07-Apr Sat, 08-Apr Staff Sun, 09-Apr Room Occupancy Single Double Single - Check-in Date Thu, 06-Apr-2017 Total Room Nights 64 Budgeted Room Rate USD $55.00 Peak Room Nights 16 Additional Information know the rate you can offer). Also needed is a complimentary suite for the company manager. In return, the client has 15 VIP & 35 best-of-house tickets Page 2 of 5

3 - Sesame Street Live - Elmo Makes Additional Questions 1. Is your property within walking distance to the performance venue: Sears Center? (Comment) (Required) 2. If your property is not walking distance from the venue, please confirm how many miles your property is from the performance venue? (Comment) (Required) 3. Please select your current Forbes and/or AAA Rating? (Multiple choice) (Required) [ ] 1 Star [ ] 2 Star [ ] 3 Star [ ] 4 Star [ ] 5 Star [ ] Not Rated - Star [ ] 1 Diamond [ ] 2 Diamond [ ] 3 Diamond [ ] 4 Diamond [ ] 5 Diamond [ ] Not Rated - Diamond 4. The client is requiring a 12pm arrival check-in. Please confirm that this will be accomodated. (Comment) (Required) 5. On their final day, the client has a morning performance and would like to bring their team back to shower and get ready for their travels to the next city and are requesting a 3pm late check-out. Could this be accommodated? (Comment) (Required) 6. Please confirm what setup your property can handle two bed per room? (Multiple choice) [ ] My property can provide the standard queen/queen sized beds [ ] My property can provide the standard double/double sized beds [ ] My property can provide a king bed and a pullout couch. [ ] My property can provide a queen bed and a pullout couch. [ ] My property is suite style (seperate rooms) and can provide the queen/queen sized beds [ ] My property is suite style (seperate rooms) and can provide a king bed and a pullout couch 7. In order to be considered for this piece of business, you must agree to the following contractual requirements: - Cancellation Option: The Group will be able to cancel the contract with no penalty for one of the following reasons: production cancels in the city or moves to a venue that is 30-miles outside of the hotel s zip code. - Omission of Room Block Attrition: Hotel expressly waives its right to collect at any time, now or in the future on any implied lost sleeping room revenue (i.e. attrition) and/or any other purported lost revenue incurred by the Hotel & not otherwise specifically outlined herein, including but not limited to the entire cancellation of the event and/or sleeping room block, liquidated damages, liability issues, penalties, fees and/or fines related in any way to attrition, cancellation, lost revenue or profit. - No Walk: No guaranteed room will be walked. Please indicate that you agree by choosing the agreement below (Single choice) (Required) [ ] I agree. [ ] I do not agree (if you do not agree, the client will not contract with your property). 8. If your property cannot agree to Question #7 rather than turning down the bid, please tell us why - your reasoning may be negotiable. (Comment) 9. Will your property accommodate the complimentary suite for the Company Manager? (Single choice) (Required) [ ] Yes [ ] No - our property does not have suites [ ] No - cannot accommodate 10. If your property cannot accommodate a complimentary suite, can you accommodate a complimentary standard king? (Single choice) (Required) [ ] My property can provide a complimentary suite [ ] My property can accommodate a complimentary standard king [ ] No- cannot accommodate [ ] N/A 11. If your property cannot accommodate a complimentary room (either suite or king) for the company manager, can you provide a complimentary upgrade at the group rate? (Single choice) (Required) Page 3 of 5

4 - Sesame Street Live - Elmo Makes [ ] My property can accommodate a complimentary suite [ ] My property can accommodate a complimentary standard king [ ] I can accommodate an upgrade at the group rate [ ] No- cannot accommodate [ ] N/A 12. Will the hotel provide complimentary internet (this is a must for the client)? (Single choice) (Required) [ ] Yes - high speed internet - wired and wireless [ ] Yes - high speed internet - wired [ ] Yes - high speed internet - wireless [ ] Yes - regular speed internet - wired and wireless [ ] Yes - regular speed internet - wired [ ] Yes - regular speed internet - wireless [ ] No - my hotel cannot provide complimentary. There will be charge (please provide that amount in the next question). 13. Will the hotel provide complimentary internet (this is a must for the client)? (Single choice) [ ] Yes - it is high speed wireless internet [ ] Yes - it is high speed wired internet [ ] Yes - it is regular speed wireless internet [ ] Yes - it is regular speed wired internet [ ] No - there is a cost for internet 14. If your property cannot provide complimentary, what is the cost per connections? (Comment) (Required) 15. Will the hotel provide complimentary parking for their company vehicles (4 mini-vans, 3 cars and 2 tractors without trailers)? (Comment) (Required) 16. Please confirm where on property truck parking is. (Comment) (Required) 17. Does your property provide complimentary breakfast? If not, what is the cost of breakfast in your restaurant for the standard breakfast buffet? (Comment) (Required) 18. Please confirm if your property full kitchen or refrigerators or microwaves in your guest rooms? (Multiple choice) [ ] Yes - Full Kitchens (Stove, Refrigerator and Microwave) [ ] Yes - Refridgerators and Microwaves [ ] Yes - Refridgerators only [ ] Yes - Microwaves only [ ] No - Neither 19. If your property has refridgerators and microwaves, please confirm if they are provided complimentary or what the fee is per item? (Comment) (Required) 20. If you property can provide a refrigerators in all rooms but not a microwave, is there a microwave that can be used in the public area (like in your pantry area) or can one be placed in the public area for the group's use? (Comment) (Required) 21. Does your property have an elevator (and all floors have access to it)? (Comment) (Required) Sesame Street Live - Elmo Makes Music has a ticket program where the hotel will receive 15 VIP tickets (which is floor seats in the arena or the first couple rows in a theatre setting) and 35 Best of House Seats. Are you participating in that program (in exchange the client is expecting that their suite be provided complimentary for their company manager and that guest room rates are as cost effective as possible)? (Comment) (Required) 23. Do your guest rooms open into a interior hallway or are the entrances exterior? (Comment) (Required) 24. The Company Manager (Planner) would like to receive rewards points for the group's stay. Please confirm that your property will reward points and what are the points value per dollar? (Comment) (Required) 25. Does your property provide a complimentary shuttle that drives a certain radius from the hotel? If so, please confirm how far? (Comment) (Required) 26. What are your additional charges (ie Maid, porterage, resort fees, etc.)? Please include with amounts and inclusions. (Comment) (Required) 27. What is your nearest major airport and what is the distance (both miles and time)? What are the round trip shuttle and/or taxi costs? (Comment) (Required) 28. What amenities and activities does your hotel have on or near the property? (Comment) (Required) Page 4 of 5

5 - Sesame Street Live - Elmo Makes 29. Are there any special concessions and/or incentives you would like to offer this group? (Comment) (Required) 30. What renovations have your property either recently completed or has on schedule? (Comment) (Required) 31. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this meeting. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) [ ] I agree that HelmsBriscoe will be paid a placement fee 32. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area below. (Comment) (Required) 33. Accounts Payable Contact First & Last Name: (Comment) (Required) 34. Accounts Payable Phone Number: (Comment) (Required) 35. Accounts Payable Address: (Comment) (Required) 36. Accounts Payable Fax: (Comment) (Required) 37. Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) 38. Due to the short stays at properties, in order to make the contracting simple, Sesame Street Live can issue their own guest room contracts. Is this something your hotel would agree to if your property was to win the business? (Comment) (Required) Page 5 of 5

K-C ITS 2016 Meeting. RFP Details. Key Contact Information. Organization Information. Event Information. Meeting Space and Sleeping Rooms

K-C ITS 2016 Meeting. RFP Details. Key Contact Information. Organization Information. Event Information. Meeting Space and Sleeping Rooms RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Description Concessions / Contractual Requirements K-C ITS 2016 Meeting Tue, 05-Jan-2016 Fri, 22-Jan-2016 Meeting Space and Sleeping