FYSB Adolescent Pregnancy Prevention Training #1

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Clarence Fletcher
5 years ago
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1 RFP Details RFP Name FYSB Adolescent Pregnancy Prevention Training #1 Response Due Date Decision Date RFP Type RFP Code Decision Factors Concessions / Contractual Requirements Mon, 03-Oct-2016 Fri, 11-Nov-2016 Meeting Space and Sleeping Rooms KGN3YP73RZ4 Overall bottom line cost, concessions, guest room rate 1 comp room per 40 cumulative rooms paid for Complimentary internet in meeting space Key Contact Information Contact Name Michelle Taunton Address mtaunton@helmsbriscoe.co m Organization HelmsBriscoe Phone Title Preferred Contact Method Address Manager, Global Accounts Cvent, , Phone 4425 Nunnswood Lane Lakeland, FL USA Organization Information Organization Name Organization Type Address Government 1800 Robert Fulton Dr. Suite 100C Reston, VA USA Employees 1-50 Avg. Attendees / Event Events / Year 0 Avg. Room Nights / Event Total Attendees / Year 501-1,000 Multi-day Events 100% Total Room Nights / Year 1,501-2,000 Event Information Event Name FYSB Adolescent Pregnancy Prevention Training #1 Total Attendees 75 Commission Event History Yes The planner has indicated that this event is being held for the first time. Dates Flexible? Event Dates Yes Tue, 28-Mar Wed, 29-Mar alternate dates Date Type Date Options Notes Planner Preferred Alternate Date Alternate Tue, 28-Mar Wed, 29-Mar-2017 Tue, 04-Apr Wed, 05-Apr-2017 Tue, 25-Apr Wed, 26-Apr-2017 Page 1 of 5

2 Date Business Objectives Destinations Under Consideration This is a training for Federal grantees. San Francisco, CA Seattle, WA Denver, CO Nashville, TN Boston, MA Sleeping Room Requirements Day Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Sun, 26-Mar Mon, 27-Mar Tue, 28-Mar Wed, 29-Mar Check-in Date Sun, 26-Mar-2017 Total Room Nights 168 Additional Information Peak Room Nights 68 This meeting is being conducted under a Federal government contract, so the guest rooms MUST be at the Federal per diem rate. If you cannot meet the Federal per diem rate, please decline the RFP and do NOT bid on this. The client absolutely will NOT consider any proposal above the per diem rate. Page 2 of 5

3 Meeting Room Requirements Start Date Mon, 27-Mar-2017 Day Time Agenda Item Room Request Mon, 27-Mar :00 AM-11:45 PM Staff Mon, 27-Mar :00 PM-6:00 PM Tue, 28-Mar :00 AM-11:45 PM Staff Tue, 28-Mar :00 AM-11:45 PM Internet Cafe Other Notes or Exceptions: Can be in registration area near registration tables; 3 highboys (no chairs) Tue, 28-Mar :00 AM-5:00 PM Tue, 28-Mar :00 AM-5:00 PM General Session General Session Tue, 28-Mar :00 AM-5:00 PM #1 Tue, 28-Mar :00 AM-5:00 PM #2 Tue, 28-Mar :00 AM-5:00 PM #3 Wed, 29-Mar :00 AM-11:45 PM Staff Wed, 29-Mar :00 AM-11:45 PM Internet Cafe Other Notes or Exceptions: Can be in registration area near registration tables; 3 highboys (no chairs) Wed, 29-Mar :00 AM-5:00 PM Wed, 29-Mar :00 AM-5:00 PM General Session General Session Wed, 29-Mar :00 AM-5:00 PM #1 Wed, 29-Mar :00 AM-5:00 PM #2 Wed, 29-Mar :00 AM-5:00 PM #3 3 people Rounds of people 3 people Rounds of people Page 3 of 5

4 A/V Needs Additional Information PLEASE INCLUDE AV PRICING LIST WITH BID. AV requirements (tentative): 4 projection screens 4 LCD projectors 6 laptops 1 printer 7 internet connections 4 podiums 2 wireless handheld/tabletop microphones 1 wireless microphone with floor stand 1 4-channel mixer 4 easels w/flip charts & markers 8 easels for signage Please note that since this meeting is being conducted under a government contract, there is NO F&B allowed. Please quote meeting space rental fees since there is no F&B. Client prefers all meeting space to be on the same floor. Meeting space can NOT have pillars in it. Since no F&B is provided, there must be multiple dining outlets within walking distance of the hotel. Reservation method: call-in/website. Page 4 of 5

5 Additional Questions 1. Rates quoted are applicable days pre-meeting. (Comment) (Required) 2. Rates quoted are applicable days post-meeting. (Comment) (Required) 3. Web address for meeting space detail? (Comment) (Required) 4. Please select your current Forbes and/or AAA Rating? (Multiple choice) (Required) [ ] 1 Star [ ] 2 Star [ ] 3 Star [ ] 4 Star [ ] 5 Star [ ] Not Rated - Star [ ] 1 Diamond [ ] 2 Diamond [ ] 3 Diamond [ ] 4 Diamond [ ] 5 Diamond [ ] Not Rated - Diamond 5. Will the meeting room rentals be waived? If not, what rates will apply? (Comment) (Required) 6. What is your nearest major airport and what is the distance (both miles and time)? What are the round trip shuttle and/or taxi costs? (Comment) (Required) 7. What amenities and activities does your hotel have on or near the property? (Comment) (Required) 8. What renovations have your property either recently completed or has on schedule? (Comment) (Required) 9. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this meeting. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) [ ] I agree that HelmsBriscoe will be paid a placement fee 10. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area below. (Comment) (Required) 11. Accounts Payable Contact First & Last Name: (Comment) (Required) 12. Accounts Payable Phone Number: (Comment) (Required) 13. Accounts Payable Address: (Comment) (Required) 14. Accounts Payable Fax: (Comment) (Required) 15. Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) Page 5 of 5

K-C ITS 2016 Meeting. RFP Details. Key Contact Information. Organization Information. Event Information. Meeting Space and Sleeping Rooms

K-C ITS 2016 Meeting. RFP Details. Key Contact Information. Organization Information. Event Information. Meeting Space and Sleeping Rooms RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Description Concessions / Contractual Requirements K-C ITS 2016 Meeting Tue, 05-Jan-2016 Fri, 22-Jan-2016 Meeting Space and Sleeping