Mettler Toledo Summer Meeting 2017
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1 Summer Meeting 2017 RFP Details RFP Name Summer Meeting 2017 Response Due Date Decision Date RFP Type RFP Code Description Concessions / Contractual Requirements Fri, 28-Apr-2017 Fri, 19-May-2017 Meeting Space and Sleeping Rooms NCN2BKFHP2Z Meeting space and guestrooms. See Concessions as Custom Question Key Contact Information Contact Name Jami Madewell Address jmadewell@meetprestige.co m Organization Prestige Global Meeting Source Phone Title Preferred Contact Method Regional Director of Sales Cvent, , Phone Address - Dayton, OH USA Organization Information Organization Name Organization Type Address Events / Year 0 Corporate 1900 Polaris Parkway Columbus, OH Event Information Event Name Summer Meeting 2017 Total Attendees 50 Commission Yes % Event History The planner has indicated that this event is being held for the first time. Dates Flexible? Event Dates Contract Signature Location Yes Sun, 27-Aug Wed, 30-Aug-2017 OH Page 1 of 5
2 Summer Meeting 2017 Sleeping Room Requirements Day Any (Run Of House) Sun, 27-Aug Single (1 Bed) Double (2 Beds) Suite Staff Mon, 28-Aug Tue, 29-Aug Check-in Date Sun, 27-Aug-2017 Total Room Nights 102 Peak Room Nights 50 Page 2 of 5
3 Summer Meeting 2017 Meeting Room Requirements Start Date Sun, 27-Aug-2017 Day Time Agenda Item Room Request Mon, 28-Aug :00 AM-11:45 PM /Storage Mon, 28-Aug :00 PM-6:00 PM LabTec Mon, 28-Aug :15 PM-3:30 PM Mon, 28-Aug :00 PM-9:00 PM LabTec Dinner Notes or Exceptions: May be offsite. Provide on-site option Tue, 29-Aug :00 AM-8:00 AM fast fast Tue, 29-Aug :00 AM-6:00 PM LabTec Tue, 29-Aug :00 AM-6:00 PM AAT 1 Notes or Exceptions: Workstations Tue, 29-Aug :00 AM-6:00 PM AAT 3 Buffet (Room Required) Tue, 29-Aug :00 AM-6:00 PM AAT 4 Tue, 29-Aug :00 AM-6:00 PM AAT 5 Tue, 29-Aug :00 AM-6:00 PM AAT 2 Tue, 29-Aug :00 AM-12:00 PM /Storage Tue, 29-Aug :15 AM-10:30 AM Tue, 29-Aug :00 PM-1:00 PM Lunch Lunch Tue, 29-Aug :15 PM-3:30 PM Tue, 29-Aug :00 PM-9:00 PM Dinner Dinner Notes or Exceptions: May be offsite. Propose onsite option Wed, 30-Aug :00 AM-8:00 AM fast fast Wed, 30-Aug :00 AM-12:00 PM LabTec Page 3 of 5
4 Summer Meeting 2017 Wed, 30-Aug :00 AM-12:00 PM AAT 1 Notes or Exceptions: Workstations Wed, 30-Aug :00 AM-12:00 PM AAT 2 Wed, 30-Aug :00 AM-12:00 PM AAT 3 Wed, 30-Aug :00 AM-12:00 PM AAT 4 Wed, 30-Aug :00 AM-12:00 PM AAT 5 Wed, 30-Aug :00 AM-12:00 PM /Storage Wed, 30-Aug :15 AM-10:30 AM Wed, 30-Aug :00 PM-1:00 PM Lunch Lunch Additional Information Prefer breakfast, lunch and breaks set in pre-function or foyer space. Propose a separate meal room from GS space. Page 4 of 5
5 Summer Meeting 2017 Additional Questions 1. Sales Service Fee Agreement (SSFA) Attached is the Prestige Global Meeting Source Sales Service Fee Agreement (SSFA). Please review, modify if necessary, sign and return as an attachment with your proposal or by to the Account Manager listed in the RFP. We cannot present your proposal until a signed SSFA is received. PRESTIGE Preferred Members and Brand Partners are not required to sign the SSFA. International properties (non-u.s.) please detail your commission policy so that we may modify the SSFA, if necessary. (Comment) (Required) 2. Please note that we do have a DMC partner in this market should the need arise for their participation. We prefer to manage the DMC needs for our client at your property, but will be in contact with you if we need further assistance. (Comment) (Required) 3. Do you have planned renovations over the program dates? (Comment) (Required) 4. What concessions can you offer from the following: Group rate pre/post event dates 1/40 comp rooms cumulative Comp meeting space Comp internet in meeting space (need to check s) Comp guestroom internet 20% attrition 10% off AV 10% off f/b Discounted parking Comp access to business center Comp access to fitness center 1 staff room at 50% off group rate (Comment) (Required) (for Hotels) 5. Client would like hotel that has restaurant and venues within walking distance. Please advise what is nearby for activities and dinner. (Comment) (Required) (for Hotels) 6. Confirm the client can get access Monday to set up the five workshops for the next day. (Comment) (Required) Additional Files File Name Type Size Upload Date SSFA Advance PGMS- Document (.doc) 79 KB Thu, 23-Mar-2017 Jami.doc Page 5 of 5
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