VCE - Customer Advisory Board and Analyst Day Request For Proposal_

Transcription

1 - Customer Advisory Board and Analyst Day RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Decision Factors Concessions / Contractual Requirements - Customer Advisory Board and Analyst Day Wed, 13-Jan-2016 Thu, 31-Mar-2016 Space and Sleeping Rooms V4NMBZ9TJXP Quality of hotel, amount of allowable meeting space, guest room rate Waived meeting room rental Discounted staff room rate (3) Upgrades suites (5) Etc. Key Contact Information Contact Name Natalie Koyama Address nkoyama@opusteam.com Organization Opus Agency Phone (925) Title Preferred Contact Method Address Website Manager Cvent, , Phone 9000 SW Nimbus Avenue Beaverton, OR USA opus.agency Organization Information Organization Name Organization Type Corporate Industry Software & Internet Address Events / Year 0 Organization Information 2831 Mission College Blvd. Santa Clara, CA USA accelerates the adoption of converged infrastructure and cloud-based computing models that dramatically reduce the cost of IT while improving time to market for enterprises and service providers globally. Through its leading Vblock Systems, delivers the industry s only true converged infrastructure, leveraging Cisco compute and network technology, EMC storage and data protection, and VMware virtualization and virtualization management. solutions are available through an extensive partner network and cover horizontal applications, vertical industry offerings and application development environments, enabling customers to focus on business innovation instead of integrating, validating and managing IT infrastructure. Event Information Event Name Total Attendees 110 Event Type - Customer Advisory Board and Analyst Day Corporate Event Commission Yes % Event History The planner has indicated that this event has been held before. Dates Flexible? Yes Event Dates Mon, 11 Apr Thu, 14 Apr alternate dates Date Type Date Options Notes Planner Preferred Mon, 11-Apr Thu, 14-Apr-2016 Page 1 of 5

2 - Customer Advisory Board and Analyst Day Alternate Date Alternate Date Contract Signature Location Business Objectives Destinations Under Consideration Additional Information Mon, 16-May Thu, 19-May-2016 Mon, 23-May Thu, 26-May-2016 Santa Clara, CA This is a Customer Advisory and a Analyst Day jointly. Miami South Beach New Orleans Toronto Austin Boston Washington DC Max transfer time from airport to hotel - 30 minutes. Analysts: 20 people Customers: 50 people Attendees: 40 people to purchase airfare for analysts, customers to pay their own to cover hotel, transfers, F&B for all customers and analysts Previous Event History This event was previously held in the following location(s): Venue Name City State Date Attendees Room Block Room Pick-Up F&B Spend Park Hyatt Carlsbad California 3/31-4/3/14 95 Aviara Swissotel Chicago Illinois 6/1-6/4/ Sleeping Room Requirements Day Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Sat, 09-Apr Sun, 10-Apr Mon, 11-Apr Tue, 12-Apr Wed, 13-Apr Thu, 14-Apr Room Occupancy Single Check-in Date Sat, 09-Apr-2016 Total Room Nights 271 Additional Information First choice of dates is April (peak nights) Second choice is May (peak nights) Third choice is May (peak nights) Peak Room Nights 113 Page 2 of 5

3 - Customer Advisory Board and Analyst Day Room Requirements Start Date Sun, 10-Apr-2016 Day Time Agenda Item Room Request Sun, 10-Apr :00 AM-11:45 PM Staff Mon, 11-Apr :00 AM-11:45 PM Staff Mon, 11-Apr :00 AM-11:45 PM Executive s Mon, 11-Apr :00 AM-11:45 PM CAB Set Up/Rehearsals Mon, 11-Apr :00 AM-11:45 PM Analyst Set Up Mon, 11-Apr :00 AM-11:45 PM Set Up Tue, 12-Apr :00 AM-11:45 PM Tue, 12-Apr :00 AM-11:45 PM Staff Tue, 12-Apr :00 AM-11:45 PM Executive s Tue, 12-Apr :00 AM-11:45 PM CAB Set Up/Rehearsals Tue, 12-Apr :00 AM-6:00 PM Analyst Tue, 12-Apr :00 PM-1:00 PM Analyst Tue, 12-Apr :30 PM-9:30 PM Welcome Reception Reception Notes or Exceptions: Could be off site depending on destination selected. Wed, 13-Apr :00 AM-8:00 AM CAB Notes or Exceptions: Can use CAB general session meeting room. Wed, 13-Apr :00 AM-8:00 AM Analyst Wed, 13-Apr :00 AM-12:00 PM CAB 3 3 Rounds of 10 (Room Required) 3 Cabaret (Room Required) 110 people 20 people Page 3 of 5

4 - Customer Advisory Board and Analyst Day Wed, 13-Apr :00 AM-1:00 PM Analyst Wed, 13-Apr :00 AM-5:00 PM Wed, 13-Apr :00 AM-5:00 PM Wed, 13-Apr :00 AM-5:00 PM Wed, 13-Apr :00 AM-11:45 PM Wed, 13-Apr :00 AM-11:45 PM Staff Wed, 13-Apr :00 AM-11:45 PM Executive s Wed, 13-Apr :00 PM-1:00 PM CAB Wed, 13-Apr :30 PM-10:30 PM Dinner Dinner Notes or Exceptions: Could be off site depending on destination selected. Thu, 14-Apr :00 AM-8:00 AM CAB Notes or Exceptions: Can use CAB general session meeting room. Thu, 14-Apr :00 AM-5:00 PM CAB Thu, 14-Apr :00 AM-5:00 PM Thu, 14-Apr :00 AM-5:00 PM Thu, 14-Apr :00 AM-5:00 PM Thu, 14-Apr :00 AM-11:45 PM Thu, 14-Apr :00 AM-11:45 PM Staff Thu, 14-Apr :00 AM-11:45 PM Executive s 3 Rounds of 10 (Room Required) Page 4 of 5

5 - Customer Advisory Board and Analyst Day Thu, 14-Apr :00 PM-1:00 PM CAB Thu, 14-Apr :00 PM-10:00 PM CAB Dinner Dinner Notes or Exceptions: Would like unique space on site or private dining room in hotel restaurant. 2 A/V Needs Keynote Room: Video: 7.5' x 10' 4:3 RP Screen with Dress Kit, 5.6K HD Projector, Projector Long/Short Lens, Presentation Pro HD Switcher, 32"-42" Flat Panel Monitor on Floor Stand 1x4 RGBHV DA, Speaker Timer, Perfect Cue' Slide Cueing System Audio: 12 Channel Audio Mixer, Powered Speakers on stands and EQ, UHF Wireless Mic combo, Computer Audio Interface Drape & Scenic: Black Velour Drapery (per running foot), Tech Area Drapery Rooms: Video: 60" Flat Panel Monitor, Chrome Monitor Floor Stand, DVI or VGA cable kit Audio: Small Powered Speakers on Floor Stands, 6 Channel Mixer, UHF Wireless Mic combo, Computer Audio Interface Additional Questions 1. Advise approximate transfer distance (mileage) and time from closet airport. (Comment) (Required) 2. Advise closet airport. (Comment) (Required) Page 5 of 5