TimeForce II Release Notes. Version

Transcription

1 TimeForce II Release Notes Version

2 Table of Contents FEATURE LIST... 3 DAILY MAXIMUM PAID HOURS FOR BREAKS... 3 UNPROCESSED TIME CARD PUNCHES... 4 MY SCREEN WIDGET BEHAVIOR... 4 REMOVE INACTIVE CARD NUMBERS... 5 NO PAY LEVEL TIME CARD ERROR... 5 NEW REPORTING FOUNDATION... 5 REPORT OPTION... 6 FMLA LEAVE DETAIL REPORT DISCLAIMERS... 6 EXCEPTIONS VARIANCE REPORT ERRORS... 7 CLOCK STATUS DESCRIPTION... 7 MAINTENANCE ISSUES/BUG FIXES... 7 MAIN PROGRAM SCREENS... 7 Time Cards... 7 Reports, Exports... 8 My Screen, Clocks Tab... 8 Scheduling, Job Tracking... 8 SYSTEM POLICIES... 9 Overtime, Rounding Policies, Holidays, Premium Pay... 9 Enter Absences, Disbursements, Allocate Hours... 9 Accruals, Minimum Hours, Break Policies, Time Off Requests... 9 SYSTEM FUNCTIONS AND MISC User Security, OnDemand General and Miscellaneous Infinisource. All rights reserved. P.O. Box 860, Sandy UT Telephone (801) TimeForce II is a registered trademark of Infinisource. Windows is a trademark of the Microsoft Corporation. InstallShield Express is a registered trademark of InstallShield Software Corporation.

3 Feature List The following new features and functionality changes are included with this release. Daily Maximum Paid Hours for Breaks The option has been added to allow employees a maximum total number of paid break time per day, without defining the number of breaks allowed. For example, 30 minutes of paid break time can be allowed by the system. The break time can be taken as two 15 minute breaks, or three 10 minute breaks throughout the day. Any amount of break time taken beyond the allowed 30 minutes is unpaid. Click on the main Admin tab, and then on the Break Policies link located under the Policies heading. Add a new policy, or click on an existing policy to edit it. See Figure TFII Release Notes- 1. Figure TFII Release Notes- 1: Daily Maximum Break Time With the Amount Applies To field set to Day, the Amount specified is the total number of paid break time that the employee is allowed to take in a day. Note that the Restrict option can be used in conjunction with this setting, making it so that any break time taken beyond the specified amount is unpaid. Dev Item # /28/ of 10

4 Unprocessed Time Card Punches In previous versions of TimeForce II, punches would not show up on the Time Card until they had been processed, taking a few moments in some instances. With this release, punches that are queued for processing will appear on the Time Card in a row labeled Unprocessed Punch. Refer to Figure TFII Release Notes- 2 below. Figure TFII Release Notes- 2: Unprocessed Time Card Punches Unprocessed punches appear for informational purposes only, no action is required. As the displayed punch is picked up and processed by the program, it will be moved to the main body of the Time Card, at which time the Unprocessed Punch row in the Time Card table will disappear. Dev Item # My Screen Widget Behavior The behavior of the widgets on the My Screen home page have been optimized to maximize system performance. Upon opening the screen, all widgets will be displayed, but with no data. A new [RUN] icon appears in the heading of each widget on the page. Clicking on this icon initiates each widget to pull information. Only one widget will be active at a time. When information is run for a new widget, the previously viewed widget will remain static. A [REFRESH] icon appears at the bottom of each static widget, allowing for easy refreshing of information upon returning to the widget. If you navigate away from the My Screen page and come back, widgets will need to be re-initiated. For users who use My Screen as their login home page, these changes will greatly improve system performance, as data for all widgets is not being pulled at the same time. Dev Item # /28/ of 10

5 Remove Inactive Card Numbers The option has been added to remove an employee s card number when their employee profile is set to a status of inactive. This can be helpful for customers who re-use cards in the system. Click on the main Admin navigation tab, and then on the Settings link located under the System Tools heading. Browse to the Employee section of the screen. See Figure TFII Release Notes- 3. Figure TFII Release Notes- 3: Remove Inactive Card Numbers Put a check-mark in the Remove card numbers when inactivating employees option, and click on the [SAVE] icon to save the changes that you have made. With this option enabled, any employee inactivation will also remove the card number assigned to them. If the employee is ever re-activated in the system, a new card number must be assigned. Dev Item # No Pay Level Time Card Error A new error has been added to the system for when hours that are assigned to a pay level appear on the Time Card for an employee who is not assigned to the corresponding pay level in the system. The error appears as No Pay Level, and has a default abbreviation of NP. Dev Item # New Reporting Foundation A new reporting framework has been designed to replace the SSRS reporting infrastructure. The process of generating reports remains unchanged, utilizing the Report Queue for accessing report content. Dev Item # /28/ of 10

6 Report Option The option has been added to reports to all users who have the necessary access permissions to view the employee in TimeForce II. This is opposed to previous functionality of only allowing the employee s direct supervisor to receive ed reports. This feature is a system option that must be enabled. Click on the main Admin navigation tab, and then on the Settings link located under the System Tools heading. Browse to the Employee section of the screen. See Figure TFII Release Notes- 4. Figure TFII Release Notes- 4: Report Option Select the Time Card errors to all that can see the employee option, and click on the [SAVE] icon at the bottom of the screen. Dev Item # FMLA Leave Detail Report Disclaimers The FMLA Leave Detail report now contains the following disclaimers at the bottom of each generated report. Eligible employees must work at a location where the company employs 50 or more employees within 75 miles. This report does not incorporate this rule; it must be taken into consideration by the FMLA administrator. Covered Family Service member may be eligible for up to 20 Weeks of FMLA Leave for approved leave types. This report does not incorporate this condition; it must be taken into consideration by the FMLA administrator. Available hours are calculated by multiplying the average worked hours by 12 (for the 12 weeks of leave) and subtracting the used hours. Dev Item # /28/ of 10

7 Exceptions Variance Report Errors The Exceptions Variance report has been modified to allow for the selection of the Under Hours and Over Hours Time Card errors. The Scheduled column reflects the number of scheduled hours. The Actual column reflects the actual number of hours worked by the employee. The Variance column displays the difference between the scheduled vs. actual hours. Dev Item # Clock Status Description A Description column has been added to the Clock Status screen, allowing for easier identification of the listed time clocks. Click on the main Clocks tab, and then on the Clock Status link located directly below the main row of navigation tabs. The Description column is located in the OnDemand Clock Status section of the screen. Dev Item # Maintenance Issues/Bug Fixes The following maintenance issues/bug fixes are included with this release. Note that the majority of bugs listed below have appeared under very specific setup circumstances and environments only. Main Program Screens The following maintenance issues pertain to the main areas of the program represented by the navigation tabs at the top of the screen. Time Cards Timecard Processor error with absences present on the Time Card Deactivating a punch from the Daily Details tab generates an error If premium hours that cross midnight appear on the last day of the pay period, overtime is not calculated until the employee s Time Card is re calculated Unprocessed punches appear when a punch pair crosses midnight, but is pushed back to the date of the IN punch /28/ of 10

8 Reports, Exports Hours Detail report hangs at status of Rendering Hours Breakdown Summary report hangs at status of Rendering New reports hanging at a status of Rendering Endpoint Error when running SSRS reports Employee Info report displays Pay Information when the option has been deselected An error is generated when attempting to load the Exception report screen Job Time Card report is missing a Page Break option Job Time Card report only displaying current assigned pay period data when set to a date range of Pay Period Exceptions Variance report not allowing for filtering by department The number of available hours in the Comp Time Audit report does not match the available balance in the Accruals section of the program Export template setup using Conditional by Value generating error when export is attempted My Screen, Clocks Tab If the Error Monitoring list of punch errors extends for more than one page, the NEXT links do not function System Null error on the Who s In section of My Screen Adding or removing widgets in My Screen generates error Clock List not sorting correctly after editing a Time Clock Profile Scheduling, Job Tracking Shift duplication occurring when modifying a shift from a different day on the Time Card that crosses midnight Not Allowed on Job error removes absence hours from Time Card Job Tracking Defaults not being assigned to employee totals /28/ of 10

9 System Policies The following maintenance issues have been addressed in the policies throughout the system. Overtime, Rounding Policies, Holidays, Premium Pay Weighted Average overtime is allowing for use with Two Week, Three Week, Four Week, and After X Days policy types Day Consecutive Weighted Average overtime not calculating correctly Day Consecutive Weighted Average overtime not calculating correctly Shift Rounding policies not rounding the scheduled OUT punch Shift Rounding policies with daily start time not functioning correctly Error generated when Holiday hours are set to award to the same Premium Pay Policy as hours worked on the holiday date 24 Hour Premium Pay Policy does not function when using Split time for punches crossing midnight, and the punches cross a Pay Period When duplicating premiums/overtime that have compound pay codes, records do not aggregate correctly Enter Absences, Disbursements, Allocate Hours System hangs up when attempting to create Absence Absences inherit default department/premium info when No Department is specified System hangs up when attempting to create Disbursements Date reverts to the first day of the pay period when clicking on the Disbursement Details tab to view a disbursement Allocating hours with a Maximum Hours policy in effect sometimes results in negative hours Accruals, Minimum Hours, Break Policies, Time Off Requests Departmental premiums used with Hours Based Accruals calculating incorrectly Minimum Hours policies not adding enough time to meet the requirement of the policy Multiple scheduled breaks causing Break Discrepancy error in Time Card The system allows Time Off Requests to be unapproved in a locked pay period /28/ of 10

10 System Functions and Misc The following changes were made to various functions and misc areas throughout the system. User Security, OnDemand Assigned Employee list in User Security includes Inactive employees User accounts tied to inactive employees are allowed to log into the system When a department is set in Clock Settings, OnDemand is not overwriting the employee s specified Default Department General and Miscellaneous Incorrect day of the week selected in Enter Absence when language preferences are set to English Canada An error in one company prevents Run for All Companies from completing the overall job Schedule Anywhere error being generated when assigning a new employee with no user account to a Policy Group. Social Security Number is displayed in employee searches, even with the option de selected If you have any questions, please contact our Technical Support Department at , 6 am through 6 pm, MST. 10/28/ of 10