1 Start Ubuntu Privacy Remix

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1 Table of Contents 1 Start Ubuntu Privacy Remix Working with USB flash drives and diskettes Open extended TrueCrypt volume Open normal TrueCrypt Volume Open and store data in the container, or where are my files? Encrypt and decrypt files Compress and unzip files Searching files with Beagle Tasks and Schedules with Evolution Project planning with Planner Timekeeping with the Hamster Panel-Applet Secure saving of passwords with password manager FPM Overwriting of free space Close extended TrueCrypt volumes and create automatic backups Close normal TrueCrypt-Container Restoring data from backup Check Truecrypt Container for defects Rename and check storage media with the Disk Utility Quit Ubuntu Privacy Remix Start Ubuntu Privacy Remix Please refer to the instructions Set up Ubuntu Privacy Remix before the first use. Start the computer by inserting the Ubuntu-Privacy-Remix-DVD resp. USB drive. The computer is booting you see the Ubuntu-Privacy-Remix boot screen. By pressing Esc, a boot menu with various options can be accessed, otherwise the default selection starts automatically. After some time, the operating system will start and you see the following desktop:

2 2 Working with USB flash drives and diskettes An USB flash drive is simply inserted, automatically recognised and the content displayed in the window of the file manager: The file manager window can also be opened by double clicking the icon of the USB flash drive. Diskettes (floppy disks) are not recognised automatically. After having inserted a diskette, it needs to be mounted. To do this, select Applications System Tools Mount Floppy. Afterwards, the symbol of the diskette is visible on the desktop and a file manager window is being opened as well. Important: Before removing diskettes they have to be unmounted like USB flash drives, in order to avoid loss of data. To do this, in both cases click the icon on the desktop with the right mouse button (right-click) and select Unmount Volume. The USB flash drive or diskette can be removed as soon as the icon on the desktop has disappeared.

3 3 Open extended TrueCrypt volume Right-click the container file in the file manager and select Scripts extended TC volumes - open : A window to enter the password appears:

4 After entering the correct password and confirmation with OK the following message appears: The Extended TrueCrypt volume will now be displayed with an own icon and the file name of the container file on the desktop and the file manager. 4 Open normal TrueCrypt Volume If the container has the filename extension.tc, you can just double-click it and enter the passphrase (to close it, you still need to open TrueCrypt). TrueCrypt opens via Applications Security TrueCrypt. Select the container file by clicking on Select File. The device name of the drive in the left column of the pull-down menu is identical with the name of the icon of the drive on the desktop.

5 Now you can select any slot in the upper part of the window. After clicking on Mount and entering the password the volume is mounted. A new icon for the opened container appears on the desktop. When mounting the container the name will be formed with TrueCrypt and the respective slot number. (TrueCrypt1, TrueCrypt2 etc.). When mounting containers which were generated with older Truecrypt - versions, the advice shown below appears. It is reasonable, but not necessary, to replace those containers by newly generated.

6 Attention with ext3-formatted containers (and also with Extended containers, that are to be opened as normal containers, because an Extended container is already opened, e.g. to recover files from the Backup-Container): The extended mount options are to be opened by clicking Options in the window for entering the password. Delete the option utf8 under Mount options. Afterwards, enter the password and press OK.

7 5 Open and store data in the container, or where are my files? In order to open user data from applications like e.g. OpenOffice from within the encrypted volume or to store them within the volume you select them in the Open or Save dialogue as follows: All files in the container can be found in the left column Places under the respective entry "Truecrypt<n> (<n> represents the slot number) or the name of the Extended Volume (here test ). In the Save dialogue, this view may need to be opened by clicking on Directory- Browser. Of course, files can usually also be opened by double clicking in the file manager.

8 6 Encrypt and decrypt files To encrypt files in the file manager, right-click on one or more selected files or a folder which contains the files to encrypt and select encrypt. A window to select the keys pops up:

9 The keys for encrypting are chosen by marking the boxes on the left; hit OK to encrypt file (you may be asked for the passphrase for the signing key) and it will be saved at the same place as the original file with the new extension pgp. If several files are selected to encrypt, a question appears whether the files should be encrypted separately or as a package: When selecting Pack files into ZIP archive to encrypt them together, the files are first compressed in a ZIP-file and then encrypted. The default name of the Zip-file is the current date, though it can be changed userdefined. Similarly, to decrypt files, doubleclick the file or right-click it in the file manager and select open with Decrypt". A window to enter the pass phrase pops up, the file is opened afterwards. If the decrypted file is a ZIP archive, you will be asked if you want to unpack it. If answered with yes, the archive will be unpacked to the current folder. Instead of asking every time, the automatic packing/unpacking can be permanently activated or deactivated via Applications Security GnuPG Configuration. You can also group several keys into key groups, which can then be selected when encrypting in the upper half of the window. To create and edit such groups, use Applications Security GnuPG Group Editor. If you want to see with which keys a file was encrypted, right-click it and select Open with GPG-Properties. In the following window, all recipient keys are shown as long as you have them on your keyring. The file can then be decrypted if you choose to do so. 7 Compress and unzip files After right-clicking one or several selected files or directories in the file manager, select Compress. The following window pops up: The archive format (e.g. zip ) can be selected from a list. Generally, the well-known archive programs (like e.g. Filzip or Winzip) can handle all formats: The directory in which the original file is stored is the default destination, however, any

10 other can be selected as well. With Create, the file will be compressed ( zipped ) and saved. To unzip files, right-click the Zip-file and select Extract here, or open the archive manager by double-clicking the Zip-file to take a look at the content of the archive first, and select options to unzip. 8 Searching files with Beagle The indexing service starts automatically by opening the Extended volume and quits when closing. With Beagle, files can be searched by means of it s name, date or contained terms; only pre- defined paths are searched (see Install UPR ). By clicking the magnifier-symbol in the panel on the upper right or pressing F12, the search-window opens: Terms contained in the searched documents can now be entered in the search field. Parts of the words can be replaced by a star; e.g. entering *bunt* delivers all files containing the words ubuntu, bunt, bunted...if more terms are entered in the search field, all files containing all searched terms, but in varying positions, are displayed.

11 An expression made of several words has to be enclosed in quotation marks. If you want to find files containing only one of the entered search terms, they have to be combined with or Found files can be opened with a double-click. 9 Tasks and Schedules with Evolution Evolution is started via "Applications - Office - Evolution mail and calendar". You find a comprehensive manual in the "online help" of the program. Settings, appointments, notes etc. are saved automatically in the "extended TrueCrypt volume when program is closed. To avoid loss of data, we recommend saving your Evolution data at regular intervals via File Backup settings. They can then later be restored with Restore settings Project planning with Planner Planner is started via Applications - Office - Project management" or by double-clicking a Planner file in the file manager. Opening and saving of files is equivalent with other application programs like e.g. OpenOffice. The application is mainly self-explanatory if you have experience with project planning programs; the program also contains a manual (menu item "help").

12 11 Timekeeping with the Hamster Panel-Applet The timekeeping-tool Hamster starts automatically if an "Extended Volume" is opened (visible by the indication "No activity" in the upper right of the panel) and ends with the closing. A window is opened where further entries can be made by clicking the currently shown activity: You can get more help on this program by clicking Tell me more. By clicking the first entry box, a list opens where you can select a term from, or you can enter a new activity in the box. Every new activity can be allocated to a category; the category is attached with when entering a new activity. After entering or selecting the activity, the timekeeping starts by pressing the Enter-key or clicking Start Tracking. The ongoing time is shown in the panel, and Hamster reminds in intervals to check if the ongoing activity is still valid. An overview of the recorded activities of the day appears via Today ; by clicking the symbol on the right of every line, all aspects of activities can be changed manually, as well as an additional description. By right-clicking the current activity in the panel and choosing Preferences, you can change several settings of the program like the pre-defined activity list. 12 Secure saving of passwords with password manager FPM The password manager is started via Applications Security Figaro s Password Manager 2 The password defined during installation is to be entered in the registration window. Then, in the next window, the container to be opened is selected and the password copied into the clipboard by clicking on Pass. (The pushbutton Pass possibly needs to be made visible by enlarging the window move the right edge with the mouse).

13 The password can be entered in the Truecrypt window for entering the password by pressing Ctrl.+V Attention: The feature File export passwords writes the passwords in plain text to the export-file and is not recommended. The password manager has to be quit before closing the Extended volume. 13 Overwriting of free space To avoid unwatend remains of file on a storage media, free space can be overwritten after deleting files. Therefore, right-click the icon of the storage media or container on the desktop and select Scripts wipe free space The following advice appears: When handling diskettes, mark the option Multiple passes. Overwriting is started with OK.

14 14 Close extended TrueCrypt volumes and create automatic backups To use the automatic backup feature, the USB flash drive with the backup container has to be plugged-in before closing the Extended volume. The Extended TrueCrypt Volume can be closed by right-clicking the icon on the desktop and selecting "Scripts - extended TC-Volumes close : Attention: The Extended volume cannot be closed as long as contained files are opened. In this case, an alarm appears asking to close the files. Afterwards, the script to close the volume has to be re-run. If a drive with a Backup-Container exists, the following message appears: After clicking "OK", the passphrase for the Backup Container has to be entered in the following window.

15 The opening window of GTKrsync shows the progress of saving and which data is copied. When the process ends, the window has to be closed by clicking "close". The backup has been done now, but it is imperative to wait until both containers are closed before removing the storage media: If there are other containers open, you will then be asked if you want to back them up as well. If you choose to do so, when backing up a container for the first time you will have to enter a name under which the backup will be saved. Please be careful not to choose the same name twice. If you do not want to back up a particular open container among several open ones, close it before choosing Yes. For each container, the backup progress is shown like above. When you see this message indicating successful backup, please do not remove the storage media yet. Only After the following message and when both container-icons on the desktop have disappeared, the USB flash drives may be unmounted via the context menu.

16 15 Close normal TrueCrypt-Container When using the automatic backup feature, all containers are closed automatically after backup. Select the container which is to be closed in the TrueCrypt-window: The selected TrueCrypt-Container is closed by clicking dismount. Attention: The TrueCrypt window possibly shows a concurrent opened "extended container". That cannot be closed here. This has to be done via the context menu. 16 Restoring data from backup From the backup container, you can restore individual files, e.g. if they were accidentally deleted; or even a whole containers' contents. To do this, you need to open the backup container as a normal container (see #4 of this guide and pay attention to the special advice on opening ext3 formatted containers). In a subdirectory named like the container, you will find up to 5 Versions of backup with date

17 and time in the directory name. If you want to recover individual file or folders, you can just copy them over to their destination using the file manager as usual. If you want to recover configuration data like GnuPG-Keyrings, you will need to make them visible first by choosing View Show hidden files. To recover a whole container, you should create a new Extended Volume. But this time, open it as a normal container, just like the backup container. Then, open the directory with the most recent backup. Make all files visible with View Show hidden files. Then select all files, copy and paste them to the new container (by right-clicking on its desktop icon and choosing Paste into folder ). If you have opened this new container as an Extended volume before, the configuration files which were created automatically during this step now need to be replaced, so if you are asked if you want to overwrite existing files, choose Yes. After copying, close both containers ( dismount in TrueCrypt). Then you can open your new extended Volume as usual with the context menu. 17 Check Truecrypt Container for defects A TrueCrypt Container can be checked for errors in the file system with the script check, e.g. when it wasn t closed properly, or the files aren t shown properly. If possible, detected errors are automatically repaired. In every case, you should perform a backup of the container before (either by automatic backup or by copying the container). Right-click on the container and select Scripts check while container is closed and enter the password for the container afterwards. If everything is OK, the message No errors were found during this check appears. 18 Rename and check storage media with the Disk Utility The disk utility is located in menu system, then Administration.

18 It mainly serves the partitioning of hard drives. It can also be used to rename storage media like flash drives and perform error checking. This is for normal media in both cases, not for Truecrypt Volumes. Truecrypt Volumes can be renamed inside Truecrypt, for error checking use the script Check (see above). All opened files on the respective media have to be closed to work with the partition editor. Afterwards, the respective drive is to be selected on the left side and unmounted by clicking Unmount Volume, but not unplugged. After unmounting, a button Edit filesystem label appears. Clicking it will open a new window, where you can enter the new name. Enter the new name and confirm with OK.

19 Before checking a drive, backup all data on it first. Then, with the drive unmounted like above, click Check filesystem. The check starts immediately, and if everything is OK the following should appear: 19 Quit Ubuntu Privacy Remix After closing all containers and unmounting the storage media (see # 2), Ubuntu can be terminated by clicking the "switch button" in the upper right corner and choosing "shutdown". Confirm Shutdown in the following window. When the computer was booted from DVD, it will be ejected at the end, and you will have to press Enter to completely shutdown the computer.