Trial Presentation Deposition Tools Exhibit Organization. 5.0 User Guide & Help Manual. (Copyright 2011, Fall 2011, updated 2012, 2014)

Transcription

1 Trial Presentation Deposition Tools Exhibit Organization 5.0 User Guide & Help Manual (Copyright 2011, Fall 2011, updated 2012, 2014)

2 PG# Table of Contents 3 Getting Started- How to get up and running fast on ExhibitView ipad. 6 Creating Case Projects- Understand the home screen and case projects tab. Create cases, find and open cases and import/export cases. 8 Adding Exhibits/Assets- How do I bring exhibits into ExhibitView ipad? Learn how to set up your FREE Dropbox account, load exhibits from itunes, Cameral Roll, and then import/add them to ExhibitView. 11 Main UI (User Interface)- We lay out in easy to understand terms all your UI screen functions. Learn how to navigate your way around ExhibitView with ease. 13 Tools - Learn all about your markup and annotation tools set with ExhibitView ipad. Here you will learn what tools you have and how to use them LIVE. 17 Asset/Exhibit Library Your library is your trial/presentation war room. This is the war room after you leave the war room. Understand how things are organized, reorganized, renamed, and allocated. 18 Presentation Screen & Navigation Tap and present. Yes it is this easy. But take a look at this section to better understand how your presentation screen operates and how it will appear to your jury/audience. 19 "In Use" Indicator A unique ExhibitView feature shows you what item is in or was last used in presentation by putting a light purple background to that item in the library. 20 White Board You can create unique whiteboards. It's like a blackboard and you use our markup tools only to create drawings. Your work is saved. Make as many as you like in a case/project. 21 Notes Create notes inside case/projects. Make as many individual notes as you like. Print, or save as PDF. You can add or edit notes at anytime. 22 Printing & Options - You can print from the presentation area (using an air share printer only) AND you can print an index of all items in your case/project Support & Contact information Find out how to get in touch with us. We still believe in human beings answering the phone Security Protocol Find out how ExhibitView protects your data if the ipad is ever stolen. Now, criminal attorneys and law enforcement can feel good about keeping sensitive data in ExhibitView. 2

3 Getting Started You will want to be clear about what file formats are supported on your new ExhibitView 5 ipad application. The following file formats are supported and may be added to presentations via Dropbox, Camera Roll and other import options we will discuss later. Some of these limitations are imposed by Apple, Inc., not ExhibitView Solutions, LLC. Documents: 1. PDF 2. TIFF 3. DOCX 4. DOC 5. XLSX 6. XLS Images: 1. JPEG 2. GIF 3. PNG 4. BMP Audio/Video 1. Mp3 (audio) 2. Mp4 (video) Extras: 1. PowerPoint 2. Keynote If you have files that need conversion contact us at ExhibitView Support, support@exhibitview.net and/or call at We can convert any type file for you for a very low fee for use on the ipad. PDF CONSIDERATION: If you have large PDF files, they can be slow to appear on the ipad. Remember, ipad is not a full blown computer. That said, we can also Optimize your 3

4 PDF files for a nominal charge too. This will make them potentially easier to work with in ExhibitView ipad. Dropbox is a PC/Cloud Based Storage Service. Users store and move digital files from one PC to another with ease. ExhibitView ipad uses Dropbox to move items from your PC to your ipad. You must create a free Dropbox account to move assets/exhibits into our ipad app. First, go to and create a free account. 2.5 GIG is the freebie account and big enough for you to transfer ALL case data for the vast majority of presentations/trials. Once your Dropbox account is created, you can launch ExhibitView and associate our app with your Dropbox account by putting in your user name and password (see IMG B) IMG B 4

5 Using itunes Shared Documents Feature you can add items to an ExhibitView project. You must connect your ipad to your computer, select your ipad on the left, choose the APPS tab along top and move to the bottom of the page. At the bottom you will see the ExhibitView icon, click it and to the right you can "ADD" items that will be linked in itunes and available to download onto your ipad. Here is an image (see IMG AA) and for more help visit Apple's website at: IMG AA 5

6 Creating Case Projects Welcome, to get started you need to create a new project/case file. To create a new case file tap on the New Project icon below. This will set up your case and allow you to next add items to the case. Saving Case Files. You can also export and import case files from the home screen. See below, Tap on export and save the case file, with integrity, to Dropbox for later import if needed. 6

7 To see a listing of your case project files, tap on the upper right of the home screen. Tap on the case project you wish to work on. The following pages will discuss how to add multi-media files. Note the import project and export project icons. This will save your complete case data, as one file to Dropbox. You cannot edit the case data export directly. You can export to save your work and open on another ipad using the same Dropbox account. 7

8 Adding Exhibits/Assets In the next screen, you will see an "ADD" button at the top left of the exhibit library. Tap on this to open your file import options. Note ALL your options for adding/creating are kept here. IMG A 8

9 When you choose "Files From Dropbox" you will see a listing of items in your Dropbox account. Put a check mark next to each item you wish to add and tap the button on bottom right called Import Selected Files and Folders. After you select the items and tap import, you will have the option to copy/move items a sub folder. (see IMG C) IMG C 9

10 Please see below the screen for adding items from your Camera Roll If your case project has sub folders, you must add items to the main/master library first, then you can click "edit", at the top of the library on the right, and choose items to either copy or move into sub folders! 10

11 Main UI (User Interface) To move any item from the left library of assets onto the presentation screen you simply TAP. Note the presentation screen is split. Here is the sequence to putting items where you want: 1. Single tap moves item to center of display 2. Single tap left presentation screen offers user a blue indication, second tap of asset moves item to left side presentation 3. Single tap right presentation screen offers blue indication, second tap of asset moves the item to right presentation screen. (see IMGs D, E, F, G for sequence) You must tap projector on/off button to publish to the jury/audience. You must tap clear screen to remove items from presentation area. If you make a call-out you must double tap to close it! 11

12 IMG D,E,F,G 12

13 Tools Annotation tools are turned on/off by tapping the associated icons above. Other tools include callout, rotate, highlight text, straight pen, freehand pen, undo, redo, and erase markup. We also have a screen/snapshot camera icon where the user can take a snapshot of a marked up item to create a new exhibit. ExhibitView places saved screenshot images in "Saved Exhibits" folder. Keep in mind, once you tap a button to turn on, you might need to tap again to turn it off to use another function/feature of ExhibitView ipad. For more in depth descriptions, see below. Tools & Descriptions: Callout Zoom This tool allows the user to select an area of a document (typically documents) and callout the section thus enlarging it. Users should drag to the right and down selecting the area of interest. Again, tap, hold and drag to the right and downward until you encompass the entire area of interest. A light blue overlay indicates the section of the asset you are calling out. Double tap on the callout to close it. Rotate This tool allows the user to rotate a page of a multi page document or rotate an image. 13

14 Highlight Tool This tool allows the user to highlight portions of documents. The old standby favorite. NOTE: Tap and hold to choose a color. Once you clear the item from presentation marks & highlights are deleted. Tap the camera icon if you wish to save a copy with marks. Straight Pen Tool This tool is great to underline or create arrows on images. NOTE: Tap and hold to choose a line thickness & color. Once you clear the item from presentation marks & highlights are deleted. Tap the camera icon if you wish to save a copy with marks. Freehand Pen Tool This tool is great for circling items, drawing, etc NOTE: Tap and hold to choose a line thickness & color. Once you clear the item from presentation marks & highlights are deleted. Tap the camera icon if you wish to save a copy with marks. Undo This tool is the expected GO BACK and UNDO what I just did function. 14

15 Redo Self explanatory, I hope. Eraser This tool will allow you to erase a markup or just a portion thereof. Laser Pointer Tap the laser tool and touch the screen. Your audience can quickly focus their eyes to the specific information of importance. (see example) Print This will allow the user to print/reprint items in the presentation area. 15

16 Screenshot/Snapshot When you have a single item with markups, witness drawings, etc. you can tap this button to save a copy as an exhibit. It can be found and renamed in the exhibit library after saving is complete. Additionally, it will be saved into your Camera Roll library for your convenience and optional ability to these saved items. Projector on/off Just like our PC brand, this allows the user to move item(s) into the presentation area, be sure it is what you want to publish to the jurors and then tap this button. When projecting, the button turns green.. Clear Screen This button simply removes any items in your presentation area and displays NOTHING to the jury/audience. 16

17 Asset/Exhibit Library A. All Projects return to home screen, add assets B. Search find assets/exhibits C. Edit, activate to copy or delete or paste items D. Create a new folder, copy items into folders E. Selection check-box for copying, deleting items F. MOVE up/down drag bar G. Use to sort items by file type, tap desired type H. Copy/MOVE items becomes active when in Edit mode I. Delete Items becomes active when in Edit mode The asset library is really flexible. You can create new folders by clicking on the new folder icon (see D above) and then you can move & or copy any item and move it into a folder. You can also rename items in the folders once moved. Whatever makes it easiest for you to find & organize your exhibits. The library will hide when you are presenting items, the item in presentation or, last used item will be highlighted by a light purple background. You can also sort items by file type by tapping on the desired type. For example, if you want to see only documents, tap on the documents button. See below 17

18 Presentation Screen & Navigation 1. Presentation View. The ExhibitView presentation screen is where assets/exhibits are moved to show to a jury/audience. To further express what I mean, see below. The screen on left is what YOU see; the screen on the right is what the jury sees: Your View Jury View 2. Multi-Page Documents. User can move multi-page documents into the presentation area and you have two ways to navigate. a. Drag/Swipe up/dn to move to the next page b. Use Navigation control to jump to first, last or any page in-between. 3. SEARCH. You can search for items in your library by using the search box at the top of your exhibit Library. 4. Options. This is where you will find the control for changing the name of an item in ExhibitView. We call this alias naming. Put an item in the presentation area, tap options, tap change name, and your item will be updates. You may now search for the item via the new given name/alias name. 18

19 Exhibit In Use Indicator The exhibit library now closes automatically to allow for more room and a cleaner presentation screen. Because of the "hiding" library, we added a new feature that will highlight in light purple, the last item that was in your presentation screen. If you put a folder of exhibits together or if your moving through items one at a time, this indicator will help you remember what you were last showing, allowing you to tap the next item. This item "in use" (light purple background) and will stay highlighted until you choose another item. Visually tap through a pre-planned list of exhibits. Each time you tap, your library will close and upon reopening the library, you will see where you left off. 19

20 Whiteboard All projects now have a blank white board. Use only the marking tools to create accident scenes, intersections, or anything you can imagine. Your work is saved when you use the whiteboard tool, so, make as many as you need. Here are some samples. 20

21 Notes Under the same "Add" button you can create a new note. You can make as many notes as you like. You can print, save as PDF or notes. You can add, edit and copy and paste text from anywhere to a note. Give your note a name. Then, type away and format as needed. 21

22 Printing & Options You can print a nice index of ALL the exhibits/assets in your project. Just open your project, tap on the "Options" button along the bottom of the screen and select your Air Share printer to print. Here is a sample of the print out. On the bottom left of our Main UI, notice a button called "Options". See below for the functions you access through Options. 22

23 Support & Contact information Website: User Support Forum: LinkedIn User Group Forum Corporate Address: ExhibitView Solutions, LLC 1 West 4th Avenue, Suite 200 Rome, Georgia wroach@exhibitview.net Product Questions & Support Bill Roach VP, Customer Relations Support: support@exhibitview.net Phone Support: Sales and Partnerships sales@exhibitview.net 23

24 Security Protocol ExhibitView ipad has implemented Apple's data encryption protocol for added safety and security. We do not suggest your data is 110% safe from theft. It's up to you to keep your ipad safe and secure. We have implemented this protocol to add a level of security to your current plan and methods of keeping sensitive data out of the hands of those who might exploit such information. To find out more about what Apple's encryption offers you, our customer, please visit these Apple website pages: "Our Friend" Finis Raymond Price, III, Esq. Forever in our thoughts... 24