WorkSpace for Java. User Guide 6.3

Transcription

1 WorkSpace for Java User Guide 6.3

2 WorkSpace for Java 2 TABLE OF CONTENTS ABOUT WORKSPACE 4 Technical Requirements 4 Getting Started 6 Downloading and Installing WorkSpace for Mac 6 Downloading and Installing WorkSpace for Linux 6 Registering the Software 7 Setting Up WorkSpace Connect 7 Setting Up MobiView 8 Setting Up Mobi Learners 8 Setting Up the DualBoard via USB 9 Setting Up the DualBoard via Wireless Kit 9 Setting Up the Touch Board and Touch Board Plus via USB 10 Connecting the Touch Board Plus 10 The WorkSpace Toolbar 11 WorkSpace Modes 11 WorkSpace Window 12 PREFERENCES 13 Options 13 General 14 Grid Page 14 Toolbar Settings 16 Customize Toolbar 16 Adding a Tool to the Toolbar 16 Removing a Tool from the Toolbar 17 Creating a Custom Scheme 17 Tablet Settings 17 THE WORKSPACE TOOLBAR AND MENUS 18 Toolbar 18 Table 1: WorkSpace Modes 18 Table 2: Tools Available in Lesson Mode 18 Menus 22 Other Options 25 Creating a Flow Question 25 Asking a Flow Question 25 Device Manager 26 Selecting Device Manager 26 WORKSPACE MODES 27 Lesson Mode 27 Using Lesson Mode 27 WorkSpace Tools 27 Mouse Mode 29 Enabling Mouse Mode 29

3 WorkSpace for Java 3 Multi-User Mode 29 Selecting the Multi-User Menu 29 Setting Up Multi-User Mode 30 Selecting the Presenter 31 Presenter Tools 31 Locking Tablets and Clickers (If Applicable) 32 Exiting Multi-User Mode 32 Whiteboard Mode 32 Enabling Whiteboard Mode 32 Using Whiteboard Mode 33 USING WORKSPACE 34 Using Layers 34 Copying an Object 35 Exporting a Presentation Object or Entity 35 Distributing Files 35 Distributing Files as Common File Format (IWB) 36 Exporting Files 36 THE GALLERY 37 Searching the Gallery 38 Selecting a Gallery Object 38 Adding a File to the Gallery 38 Building a Database 39 Editing Gallery Files 39 Exporting Gallery Files 39 Adding a New Category 39 Adding a File to Favorites 40 Deleting a File from the Gallery 40 CONTACT US 41

4 WorkSpace for Java 4 ABOUT WORKSPACE WorkSpace allows instructors to create, assemble and present content while engaging students. The software can be used with any program - content or curriculum - and features more than 50 tools for building, displaying, annotating, organizing, controlling, importing, capturing, recording and sharing teaching materials. WorkSpace allows you to interact with any form of digital content and can be used in combination with DualBoard, Touch Board, Touch Board Plus, MobiView, Mobi Learner tablets, Student Response Systems (Pulse) or ResponseCard NXT. This chapter covers the following sections: Technical Requirements Getting Started The WorkSpace Toolbar WorkSpace Modes WorkSpace Window Technical Requirements The following are required for WorkSpace to properly function: Mac Requirements NOTE Administrative privileges are required to install the software. Mac OS X v10.7, 10.8 or 10.9 PowerPC G4 1GHz or higher 512 MB RAM 3 GB hard disk space for installation DVD-ROM drive for installation 1024x768 or higher resolution USB port Java 6 or higher libusb - USB support

5 WorkSpace for Java 5 Linux Requirements Ubuntu GNOME (LTS) or Intel Pentium IV Processor 1 GHz or higher (or equivalent) 512 MB RAM 3 GB hard disk space for installation 1024x768 or higher resolution DVD-ROM drive for installation USB port XDG compliant (menus and file association) "gksu" utility is required to run the installer on Ubuntu 14.04

6 WorkSpace for Java 6 Getting Started This section covers the following topics: Downloading and Installing WorkSpace for Mac Downloading and Installing WorkSpace for Linux Registering the Software Setting Up WorkSpace Connect Setting Up MobiView Setting Up Mobi Learners Setting Up the DualBoard via USB Setting Up the DualBoard via Wireless Kit Setting Up the Touch Board and Touch Board Plus via USB Connecting the Touch Board Plus Downloading and Installing WorkSpace for Mac WorkSpace can be installed from a disc, or from a direct setup file. Prerequisites Verify that your system meets the Technical Requirements. 1 Open the packaged ZIP file. 2 Double-click the PKG file. The WorkSpace Installer opens. 3 Click Continue. 4 Read the End User License Agreement (EULA). If you agree to the terms and conditions, click Continue. 5 Click Install to allow the Installer to perform a standard installation of the software. 6 You must restart your computer before using WorkSpace. Downloading and Installing WorkSpace for Linux WorkSpace can be installed from a disc, or from a direct setup file. Prerequisites Verify that your system meets the Technical Requirements. 1 Save the ZIP file to a specified location. 2 Extract the saved file. If using Ubuntu LTS: a b Open the file. Click Run or Run in Terminal.

7 WorkSpace for Java 7 c d If you accept the terms in the End User License Agreement (EULA), click Accept. Reboot your computer after the installation is complete. If using Ubuntu 14.04: a b Open Terminal. The "gksu" utility is required. Enter the following command to install it: sudo apt-get install gksu Press Enter. c d Drag the extracted file into Terminal. Press Enter. e If you accept the terms in the End User License Agreement (EULA), click Accept. f Reboot your computer after the installation is complete. IMPORTANT Additional dependencies may be required. The installer will attempt to download the dependencies, however a stable internet connection is required. Registering the Software Registering the WorkSpace software allows you to receive notices of software updates. 1 Open WorkSpace. 2 Click the Main Menu icon on the toolbar, mouse over Help and select Register Online. Your default web browser opens the product registration web page. 3 Enter the required information in the fields provided and click Submit. Setting Up WorkSpace Connect The Turning Technologies Device Manager must be installed on your computer prior to using WorkSpace Connect. WorkSpace Connect turns your tablet into an interactive mobile whiteboard that is compatible with most Android and ipad tablets. 1 Open WorkSpace. NOTE Using WorkSpace Connect is optional. Skip this task if you do not want to use the WorkSpace Connect app. 2 Click the Main Menu icon on the toolbar and select Preferences. The WorkSpace Preferences window opens. 3 Click the Tablet Settings tab. 4 Check the box labeled Allow Tablet. 5 Enter the Host Name and Password in the boxes provided. 6 Click Save/Update to save your changes, and click OK to close the Preferences window.

8 WorkSpace for Java 8 Next Steps Download and install the WorkSpace Connect app for your tablet from the appropriate app store. See the WorkSpace Connect User Guide for Technical Requirements and instructions on how to use the app. Setting Up MobiView The Turning Technologies Device Manager must be installed on your computer prior to using the MobiView. The MobiView communicates with Turning Technologies software through the wireless MobiView receiver. The receiver is a USB device stored in the charging stand or on the backside of the MobiView. 1 Turn on the classroom computer on which WorkSpace is installed. 2 Insert the Mobi receiver into a USB port on the classroom computer. The blue LED on the Mobi receiver will light up. NOTE If a USB hub is needed, you must ensure that you use a powered USB hub. 3 Turn on the MobiView by pressing the blue Power button on top of the unit. The message Attempting to Connect is displayed on the MobiView screen. When the MobiView connects to the Mobi receiver, the Home Screen appears. TIP If the message, Unable to Connect is displayed, verify that the Mobi receiver is inserted into a working USB port. When the two devices have been successfully paired, the blue button on the Mobi receiver will stop blinking and remain a solid blue until one of the following three instances occur: the Mobi receiver is removed from the computer the MobiView is turned off the computer is turned off Pairing the device is a one-time operation. Setting Up Mobi Learners The Turning Technologies Device Manager must be installed on your computer prior to using the Mobi Learners. Mobi Learners must be able to communicate with the WorkSpace software. Communication is established either by a USB connection or through wireless (RF). The RF (Radio Frequency) receiver plugs into a USB port on the computer or a powered USB Hub. 1 Turn on the classroom computer on which WorkSpace is installed. 2 Insert the Mobi receiver into a USB port on the classroom computer. The blue LED on the Mobi receiver will light up. NOTE If a USB hub is needed, you must ensure that you use a powered USB hub. 3 Press the activation button on the Mobi receiver. The blue light will begin to blink. 4 Turn on the Mobi. 5 Press the blue activation button on the back of the Mobi to activate the RF signal. The button is located next to the battery opening.

9 WorkSpace for Java 9 IMPORTANT You have two minutes to press the activation button. When the two devices have been successfully paired, the blue button on the Mobi receiver will stop blinking and remain a solid blue until one of the following three instances occur: the Mobi receiver is removed from the computer the Mobi is turned off the computer is turned off Pairing the device is a one-time operation. Setting Up the DualBoard via USB The Turning Technologies Device Manager must be installed on your computer prior to using the DualBoard. Device Manager is automatically installed with the following software: WorkSpace, CPS, Response and Flow. 1 Connect the AC/DC power adapter to the controller box. 2 Plug the opposite end of the AC/DC power adapter into a wall outlet. 3 Connect the USB cable to the DualBoard controller box. 4 Plug the opposite end of the USB cable into an available USB port on your computer. 5 Click the Power switch to the On position. NOTE The AC/DC power adapter is only used to charge the electronic pens. Setting Up the DualBoard via Wireless Kit The Turning Technologies Device Manager must be installed on your computer prior to using the DualBoard. Device Manager is automatically installed with the following software: WorkSpace, CPS, Response and Flow. An RF (Radio Frequency) receiver plugs into a USB port on your computer or a powered USB Hub. A second receiver is connected to the DualBoard controller box via USB cable. The receiver is seated in a holster that slips over the frame at the top of the board. The RF receiver works best when it is not plugged into a computer that is under a podium or a desk. If necessary, use a powered USB extension cable to remove the RF receiver from under furniture that may shield the RF signal. 1 Connect the AC/DC power adapter to the DualBoard controller box. 2 Plug the opposite end of the AC/DC power adapter into a wall outlet. 3 Plug the end of the USB cable (RJ12) into the DualBoard controller box located on the back of the board. The controller box is located on the bottom left of the board, if the board has already been hung up. 4 Slide the RF COM plastic grey holster over the board s frame at the top of the DualBoard. 5 Seat the receiver into the plastic grey holster. 6 Click the Power switch to the On position. 7 Plug the RF receiver into an available USB port on your computer. 8 Press the pairing button on the receiver.

10 WorkSpace for Java 10 9 Press the pairing button on the RF receiver. The blue light will begin to blink. IMPORTANT You have two minutes to press the pairing button. When the two devices have been successfully paired, the blue buttons on the receivers will stop blinking and remain a solid blue until one of the following three instances occur: the RF receiver is removed from the computer the DualBoard is turned off the computer is turned off Pairing the device is a one-time operation. Setting Up the Touch Board and Touch Board Plus via USB The Turning Technologies Device Manager must be installed on your computer prior to installing the Touch Board. Device Manager is automatically installed with the following software: WorkSpace, CPS, Response and Flow. The RF receiver works best when it is not plugged into a computer that is under a podium or a desk. If necessary, use a powered USB extension cable to remove the RF Hub from under furniture that may shield the RF signal. 1 Connect the AC/DC power adapter to the controller box. 2 Plug the opposite end of the AC/DC power adapter into a wall outlet. 3 Connect the USB cable to the Touch Board controller box. 4 Plug the opposite end of the USB cable into an available USB port on your computer. 5 Click the Power switch to the On position. Connecting the Touch Board Plus Turning Technologies Device Manager version 7.3 or higher must be installed on your computer prior to installing the Wireless Kit. The MultiHub plugs into a USB port on your computer or a powered USB Hub. The RFCOM (Radio Frequency Communicator) plugs into a wall outlet while positioned in the RFCOM clip that slips over the frame at the side of the Touch Board Plus. 1 Slide the plastic gray clip over the frame at the side of the Touch Board Plus. 2 Seat the RFCOM into the plastic gray clip. 3 Connect the appropriate end of the power cord into the power cord terminal and the opposite end into a nearby wall outlet. 4 Connect the USB cable from the Touch Board Plus to the RFCOM. 5 Turn on the RFCOM power switch. The amber light will turn on to show a successful connection to the Touch Board Plus. 6 Plug the MultiHub into a working USB port on your computer or a powered USB hub. 7 Press the pairing button on the MultiHub. The blue light will begin to blink. 8 Press the pairing button on the RFCOM.

11 WorkSpace for Java 11 IMPORTANT You have two minutes to press the pairing button. When the two devices have been successfully paired, the blue light on the RFCOM will stop blinking and remain a solid blue. The light will dim when connection to the MultiHub is lost. Pairing the device is a one-time operation. The WorkSpace Toolbar By default, WorkSpace opens in Lesson Mode with the WorkSpace toolbar floating on the desktop. The WorkSpace toolbar can be customized. See Customize Toolbar. TIP The WorkSpace toolbar will become transparent if not in use. Click anywhere on the toolbar to reactivate it. WorkSpace Modes WorkSpace allows you to capture text, graphics, or virtually any image from any application that you can project from your computer. The software is categorized into four "modes," each consisting of different capabilities. By default, WorkSpace opens in Lesson Mode. While in Lesson Mode, two-way communication is enabled between interactive devices and the computer. Interact with the computer using a whiteboard or Mobi tablets. For more information, see Lesson Mode. In Mouse Mode, the desktop can be accessed using the Mouse tool. Additionally, select any of the annotation tools while in Mouse Mode to change/return to Lesson Mode. See Mouse Mode for more information. Multi-User Mode allows two or more participants to interact with Turning Technologies whiteboards using collaborative (shared) or defined (one person per defined area) space. Multiple Mobi devices can be displayed on the whiteboard at the same time. Refer to Multi-User Mode. All notes made on the whiteboard can be captured and saved as pages within WorkSpace for distribution, without the use of the projector in Whiteboard Mode. A special pens folder is needed to use Whiteboard Mode. See Whiteboard Mode for more information.

12 WorkSpace for Java 12 TIP Icons can be made available by customizing the toolbar. See Customize Toolbar for more information. WorkSpace Window The WorkSpace Window consists of a page in the presentation file and several toolbars on the right side and bottom of the window. By default, the window can be sized and moved. The Toolbar displays when WorkSpace is opened in Lesson Mode. The default toolbar scheme is set to Intermediate. The Page Navigation Toolbar displays the tools used to navigate through the presentation file, including the Multi- User Mode tools. The Properties Bar provides options to change the properties of the selected annotation tool (pen, highlighter, shape). For example, the pen tool Properties Bar includes color, width, transparency, line ends and line styles. The Properties Bar also contains the Page Properties, including backgrounds, color and transparency, which can be accessed by clicking the Selection tool on the WorkSpace Toolbar. To the left of the Properties Bar is the Layers Toolbar. The Layers window appears when using the Layers toolbar. By default, all annotations on a page are arranged in a single layer. Add, delete, show, hide, and arrange different layers. Use the Recycle Bin to delete selected objects from the page. Drag the selected object to the Recycle Bin and drop it in. Click the Undo tool to retrieve objects dropped into the Recycle Bin.

13 WorkSpace for Java 13 PREFERENCES The Preferences window features the following tabs: Options Toolbar Settings Customize Toolbar Tablet Settings To access the Preferences window, click the Main Menu icon and select Preferences. Options Use the Options tab to configure a variety of WorkSpace features. User Selectable Folders When WorkSpace is installed, six User Selectable Folders are created in the Documents\InterWrite WorkSpace folder. These folders provide default locations for GWB image files, exported presentation files, images for the Gallery, graphics to use with the Stamper tool and AVI files. Images stored in the User Pictures Folder can be accessed in My Gallery, which is opened from the Gallery Menu. Images can also be used by the Create Image Page tool as Image Page backgrounds, or inserted on a page in the Annotation Window using the Insert Media tool. User-supplied stamps will be displayed in the Properties Bar for the Stamper tool. Both images and stamps must be in BMP, GIF, JPEG, TIFF or PNG format. The Record and Playback tool will play any AVI recording stored in the User Recordings Folder by opening the default video player on the system.

14 WorkSpace for Java 14 To change the location of a folder, select the folder in the User Selectable Folders list, click Browse and navigate to a new location. General The following settings are housed in the General tab. Allow Window Sizing By default, the WorkSpace window may be resized and moved. Blank Page Background Color Click the box to set a background color. The default background color is white. Image Page Background Color Click the box to set an image background color. The default background color is white. Image Page Display Option Select a position to align the Image Page display. Available options are center, left and right. Use Transparency for Pictures If set to Yes, color transparency will be available for images. Transparent Color for Pictures Click the box to set a color for images. The default color is white. Exclude Menu Bar from Screen Capture If set to yes, the Mac Menu Bar will be omitted from WorkSpace screen captures when the Capture tool is used. Select Language NOTE The Menu Bar will still appear in Mac screenshots via the standard Apple commands. This option allows you to select the preferred language for WorkSpace, including menu and dialog text. Automatically Save Pages Every Presentation files are automatically saved as they are created. By default, the page is set to save every five minutes. Auto Save can be disabled, or the frequency can be changed, by selecting a different time interval from the menu. Grid Page Select the Grid Page tab from the Preferences window to determine grid page settings. Background Color Click the box to set a background color. The default color is yellow. Horizontal Line Color Click the box to set the horizontal line color. The default color is blue.

15 WorkSpace for Java 15 Vertical Line Color Click the box to set the vertical line color. The default color is blue. Horizontal Line Style Click the drop-down menu to set the horizontal line style. Available options are solid, dash, dot and dash-dot. Vertical Line Style Click the drop-down menu to set the vertical line style. Available options are solid, dash, dot and dash-dot. Horizontal Line Width Set the width/thickness of the horizontal lines on the grid page (in pixels). Default width is one pixel. Vertical Line Width Set the width/thickness of the vertical lines on the grid page (in pixels). Default width is one pixel. Horizontal Line Spacing Set the spacing between two consecutive horizontal lines on the grid page. Default spacing is 30 pixels. Spacing can be increased or decreased in multiples of five pixels. Vertical Line Spacing Set the spacing between two consecutive vertical lines on the grid page. Default spacing is 30 pixels. Spacing can be increased or decreased in multiples of five pixels.

16 WorkSpace for Java 16 Toolbar Settings The Toolbar Settings tab provides several options for customizing the toolbar. Toolbar Button Options Set the size of the toolbar buttons. The toolbar icons can be sized at either 16 x 16 pixels, 24 x 24 pixels or 32 x 32 pixels. If the icons are enlarged to 32 x 32 pixels, the toolbar will automatically resize so all of the of icons are visible. Toolbar Options The following options deal with the toolbar. Option Hide tool settings toolbars when not being used Show simplified toolbar Use To Conceal tool settings toolbars that are not in use. Display an abridged version of the toolbar. Customize Toolbar The WorkSpace toolbar can be completely customized depending on the tools you use most frequently. Use this option to organize, add or remove tools on the toolbar and in the Toolbox. Toolbar Scheme Intermediate Advanced Factory Basic Scheme (Default) Description Includes the most commonly used pens and setup options on the toolbar Includes more graphically oriented options on the toolbar Basic set of commonly used tools Adding a Tool to the Toolbar 1 Locate the tool to be added from the Available Tools menu. 2 Select the tool with a mouse click or with the electronic pen. 3 Drag the tool to its new location. 4 Repeat steps 2 and 3 as needed. 5 Click Save Scheme. The Enter Name box opens. 6 Enter a name for the new toolbar. The tool is saved to its new location.

17 WorkSpace for Java 17 Removing a Tool from the Toolbar 1 Select the tool to be removed with a mouse click or with the electronic pen. 2 Drag the tool away from the box in which it is housed. 3 Repeat steps 1 and 2 as needed. 4 Click Save Scheme. The tools are removed from the main toolbar, the Toolbox or the right-click toolbar. 5 Optionally, click the Remove All button to delete all tools from the Current Tools list. Custom Schemes A customized Toolbar or Toolbox can be saved to a custom scheme. The custom scheme can be deleted if it is not needed. Creating a Custom Scheme 1 Click Save Scheme. The Enter Name window is displayed. 2 Enter the name of the new scheme. 3 Click OK. The new scheme is added to the Scheme drop-down list. NOTE To delete a custom scheme, select the scheme from the Scheme drop-down menu and click Delete Scheme. Tablet Settings The Tablet Settings tab allows you configure the WorkSpace Connect connection. For more information on how to set up WorkSpace Connect, see Setting Up WorkSpace Connect.

18 WorkSpace for Java 18 THE WORKSPACE TOOLBAR AND MENUS This chapter covers the following sections: Toolbar Menus Other Options Toolbar Intermediate Toolbar Table 1: WorkSpace Modes Icon Mode Description Mouse In Mouse Mode, your computer mouse functions as a normal mouse. Lesson Create and annotate lessons, presentations, blank pages or images while in Lesson Mode. Table 2: Tools Available in Lesson Mode Icon Name Description Pen Use the Pen tool to write or draw on a blank page. Draw colorful lines with the Multi-color Pen tool. The Multi-color Pen has two different styles: Multi-color pen Gradient - The properties to the left of the Gradient Style button define the starting color, while the properties to the right define the ending color. Color on Color - The properties to the left of the Gradient Style button define the outside border color, while the properties to the right define the inside color.

19 WorkSpace for Java 19 Icon Name Description Line Use this tool to draw lines on a blank page. Freehand Text Convert any alphanumeric characters written with this tool into typed text. Highlighter Highlight anything on the current page with the Highlighter tool. Shapes Draw different shapes - including squares, circles and triangles - with the Shapes tool. Adding SWF files to the presentation: Flash Player 1 Click the Flash Player icon from the toolbar and select a file from the directory. 2 Click the green arrow to activate the flash file. 3 Use the Selection tool to move, resize or delete the flash file. Only two flash files are permitted per page. Adding typed text to the presentation: Type Text Stamper Audio Note (Not available on Linux) Pan Page Selection Eraser 1 Click the Type Text tool. Change font properties prior to typing. 2 Click to insert a Text box and begin typing. 3 When you have finished typing, click the Selection tool. The Text box closes and the text is placed on the page. Use the Stamper tool to add stamps. Personalize the Stamper by adding images to the Documents\Interwrite WorkSpace\User Stamps folder. The images must be in a BMP, GIF, JPEG, TIFF or PNG format. If images are added to the User Stamps folder while WorkSpace is open, the stamps will not be available for use until WorkSpace is closed and re-opened. Add audio files made with the Record and Playback tool to a presentation. Use the Pan Page tool to move the page around in the Annotation window. Select and size, move, cut, copy, paste, delete, reorder, rotate, group, ungroup export objects with the Selection tool. Additionally, objects can also be moved to the background and added to the Gallery. From the toolbar, click the Eraser icon to erase annotated content. Create Blank Page Add a blank page to the presentation file. Create Duplicate Page Add a duplicate of the current page to the presentation file directly after the current page.

20 WorkSpace for Java 20 Icon Name Description Create Calendar Page Create Grid Page Add a calendar page to the presentation file. Select and preview a one week or one-, two-, three-, or four-month calendar. Indicate a starting month and year (the current month and year is the default) and choose a background color for the calendar. Add a grid page to the presentation. Create Image Page Add an image page to the presentation. Gallery Spotlight The Gallery contains an extensive collection of images and interactive Flash simulations called Interwrite Sims. Create interest and draw attention to an area of the screen. The spotlight opening is transparent and reveals the item or text below it on the screen. Click and drag the cursor to move the spotlight around the screen. Use the Page Sorter to view thumbnails of pages in a presentation file. To select a Page Sorter page, simply click the page you wish to view. The Page Sorter also allows you to click and drag a page to a different location in the presentation file. (Not available on Linux) (not available in Annotate Over Desktop mode) Previous Page Go to the previous page in the presentation file. Next Page Go to the next page in the presentation file. Clear Document Camera Save On-screen Keyboard Delete the selected object or objects. If nothing is selected on the page, the Clear tool deletes everything on the page. Obtain images, documents or other files from a device such as a scanner, digital camera or document camera, and insert them into WorkSpace. Save the current presentation file. By default, the Auto Save feature automatically saves the presentation file every five minutes. Disable Auto Save or change the frequency in the Preferences window. Use the On-screen Keyboard to type characters on the desktop. Curtain (Not available on Linux) Hide the current page, or hide the current desktop screen, with the Curtain tool. Available only in Mouse Mode. Insert Picture Insert JPEG, GIF, or PNG images. Capture Capture a snapshot of the full screen or a selected window. Undo Undo the most recent action.

21 WorkSpace for Java 21 Icon Name Description Redo Redo the last Undo action. Preferences Open the Preferences window to configure settings for many of the WorkSpace tools and functions. Freehand Equation Pen Convert any written numeric characters into typed text. Adding typed equations to the presentation: Equation Record and Playback Export PDF File PDF File 1 Click the Equation icon. Click where the Equation window is to display and begin typing. 2 When you have finished typing, select Insert Equation. The Equation window closes and the equation is placed on the page. Record and play back events, with sound, as they occur. Events are stored in an MOV file for playback. Export the current presentation file to a PDF format. By default, the PDF file is saved in the Documents\Interwrite WorkSpace\Export folder. Export the current presentation file to a PDF format and automatically attach it to an e- mail message. Timer Use the Timer tool to time classroom activities, exams, or quizzes. Start PRS Click the Start SRS icon to display the polling question menu if using a Student Response System, such as Pulse or NXT. Insert Hyperlink Insert a link to an external website. Close Close WorkSpace. Toolbox Display all available WorkSpace tools. Customize the organization of the tools on this menu and on the toolbar in the Preferences window. Device Manager Click the Device Manager icon to open the Device Manager application. Minimize Toolbar Minimize or restore the toolbar to full size. WorkSpace Menu Open the WorkSpace Main Menu.

22 WorkSpace for Java 22 Menus The WorkSpace toolbar Main Menu available menu. icon reveals a list of sub-menus. The following table provides an overview of each Menu Item Description The File Menu provides options for opening a blank page or saved document, saving a document, ing a document, exporting a document and importing a document. The Edit Menu provides options for the WorkSpace editing tool. The tools are only active when WorkSpace is in Lesson Mode and when the Selection tool is active. View The Annotation function, Page Sorter, Previous Page and Next Page can be found in the View Menu. The Tools Menu is displayed when the Toolbox is selected. It displays the less frequently used tools. Create Insert Window The Create Menu provides access to the Blank Page, Grid Page and Image Page tools. Additionally, Duplicate Page and Create Calendar Page can be accessed from this menu. The Insert Menu is available when a page is opened. The Picture, Hyperlink and Audio Note tools can be accessed from this menu. The Window Menu is displayed when a page is opened. It displays tools associated with window size, as well as the Timer, Mouse Mode, On-screen Keyboard, Gallery and Curtain. From the Help Menu, the WorkSpace software can be registered and the WorkSpace user guide can be accessed. File Menu New - Create a new presentation file. Open - Open an existing presentation file. Save - Save the current presentation file. You will be prompted to save the presentation when you close the file or exit WorkSpace. The Save function is also available on the DualBoard Features Menu. NOTE Presentation files are automatically saved and titled as the current date and lesson number: e.g., May 11, 2014_1.GWB Save As - Save the presentation file with a different file name. - a presentation file. Before the message form is displayed, you are given the option to the selected file either as a GWB file, or as a PDF file. The recipient must have Interwrite WorkSpace installed in order to view a GWB file. Make your selection and click the icon to display an message form with the attachment already in place. PDF File - Export the currently opened presentation file to PDF and automatically attach it to an message. Print - Print the presentation.

23 WorkSpace for Java 23 Export to HTML - Export the current presentation to an HTML file. Export to JPG - Export the current presentation to a JPG. Export to PDF - Export the current presentation to a PDF. Export to IWB - Export the current presentation to an IWB file. Import - Import the current presentation file to an IWB file. Edit Menu Undo - Use this option to undo the most recently performed action. Redo - Use this option to redo the last undo action. The tool is unavailable until something has been undone. Cut - Remove the selected object or objects with the Cut option. Cut is only available when one or more objects have been selected. Objects that are cut are moved to the Clipboard, making them available for pasting. Alternatively, press Cmd + X on the keyboard to cut an object or objects. Copy - The Copy option duplicates a selected object or objects. Copy is only available when one or more objects have been selected. Alternatively, presscmd+ C on the keyboard to copy an object or objects. Paste - Paste the copied or cut object or objects onto the current page. Paste is only available when an object has been cut or copied to the Clipboard. Text pasted into a presentation file from another application, such as Word, retains the text attributes of the first character of the pasted text. Those attributes will be applied to the characters of the pasted text. Alternatively, press Cmd + V on the keyboard to paste an object or objects. Export Entity - Use this option to export an object (entity) to a file format from the drop-down menu of the Export Entities window. Group - Select multiple items on a page and lock them into a group. Click each object to be grouped and then use the command Cmd + G to group the objects (you do not need to hold down Shift while selecting objects). To ungroup the objects, click the Main Menu icon, mouse over Edit, mouse over Group and select Ungroup Entities. Select All - Use this option to select all of the objects on the current page. Alternatively, press Cmd + A on the keyboard to select all objects on the current page. Order - Use the option to place selected items in a specific order. Clear Page - Delete the selected object or objects. If nothing is selected on the page, the Clear Page tool deletes everything on the page. Delete Page - Delete the entire page. Change Authorizations - Enter a valid Authorization Code for WorkSpace (if applicable). View Menu Annotation - Annotate the page within Lesson Mode. Page Sorter - View thumbnails of the pages in a presentation. Additionally, select a page by clicking on it, click and drag a page to a different location within the presentation, or use the Up and Down arrows to move pages around the presentation. Previous Page - Move back a page in the presentation. Next Page - Move forward a page in the presentation. Tools Menu Refer to Table 2: Tools Available in Lesson ModeTable 2: Tools Available in Lesson Mode. Create Menu

24 WorkSpace for Java 24 Blank Page - Add a blank page to the presentation. Grid Page - Add a grid page to the presentation. Image Page - Add an image page to the presentation. Duplicate Page - Add a duplicate of the current page to the presentation directly after the current page. Create Calendar Page - Add a calendar page to the presentation. Select and preview a one week, one-, two-, three-, or four-month calendar. Indicate a starting month and year (the current month and year is the default) and choose a background color for the calendar. Insert Menu Picture - Add an image, such as a JPG file to the presentation. Hyperlink - Insert a link to a webpage. Audio Note - Add audio files to presentation files that you have recorded. Window Menu Close Window - Close the presentation. Minimize Window - Minimize the presentation. Zoom Window - Zoom in or out of the presentation window. Interwrite Sims - Interwrite Sims are installed along with WorkSpace and serve as an alternative to Flash. Click the Toolbox icon on the main toolbar to access the Interwrite Sims icon. Timer - Time classroom activities, exams, or quizzes. Mouse Mode - Applications and the desktop can be accessed using the Mouse tool while in Mouse Mode. Onscreen Keyboard - Place the cursor where you wish to insert typed keyboard characters. Gallery - The Gallery contains an extensive collection of images and interactive Flash simulations, called Interwrite Sims, arranged in categories. Curtain - Hide the current page or hide the current desktop screen, if you are in Mouse mode. Help Menu Interwrite WorkSpace Help - Opens the current WorkSpace user guide. Register Online - Checks for WorkSpace software updates. If the text is gray in color, the software is up-to-date. Online Documentation - Opens the company Support webpage. About WorkSpace - This window provides contact information, memory usage and the software version.

25 WorkSpace for Java 25 Other Options Preferences Flow Integration Device Manager Preferences TIP The Preferences window can be accessed from the Main Menu icon. From the Preferences window, Toolbar settings can be adjusted and customized, WorkSpace Connect can be enabled and language settings can be defined - among other options. For more information on the Preferences window, see Preferences. Flow Integration WorkSpace integrates with Flow, allowing users to create, edit and ask questions. Creating a Flow Question Prerequisites A plugged in receiver and an open WorkSpace page. 1 Click the Flow tool from the WorkSpace toolbar. 2 Click Create Question. The PRS Question window opens. Flow also opens. 3 Enter the question title in the Title field. 4 Select the question type from the Question Type box. Optionally, set the question parameters to the right of the Question Type box. Optionally, select Automatically start question, Finish current question when time is up and/or Advance slide when question ends. 5 Click OK. 6 To add more questions, insert a new page and repeat steps 4-9. Asking a Flow Question Prerequisites Plug in the appropriate receiver. 1 Register participants. 2 After all participants have registered, click the Flow tool on the WorkSpace toolbar and select Ask Question.

26 WorkSpace for Java 26 Device Manager Use the Device Manager window to manage devices used with WorkSpace. Device Manager detects connected devices and establishes communication with WorkSpace. The following devices can be used with WorkSpace: DualBoard Touch Board Touch Board Plus MobiView Mobi Learner tablets Mobi 501 Clickers WorkSpace Connect Device Manager runs in the background of your computer to discover, connect and manage devices. Selecting Device Manager 1 Verify that the receiver is plugged in to a working USB port. 2 Open WorkSpace. 3 Click the Main Menu icon, mouse over File and select Device Manager. Device Manager opens. 4 Verify that the receiver is recognized. A verified receiver will have a green checkmark. IMPORTANT For assistance with Device Manager, click Help from the Device Manager Menu and select Help to display the Device Manager User Guide.

27 WorkSpace for Java 27 WORKSPACE MODES A WorkSpace mode is a specific environment in which a set of pre-defined tools and functions is available. The following modes are available in WorkSpace: Lesson Mode Mouse Mode Multi-User Mode Whiteboard Mode Lesson Mode The primary mode of WorkSpace, Lesson Mode enables two-way communication between interactive devices, such as whiteboards or Mobi tablets, and your computer. While in Lesson Mode, WorkSpace captures a screenshot of the desktop, turns the screenshot into a static image and allows you to annotate the image. Write, draw, insert images, highlight, and perform over annotations over blank pages or prepared material. TIP Use the Previous Page or Next Page arrows to toggle between modes. Using Lesson Mode Use the WorkSpace tools to write, draw, insert images, highlight, interact with and perform annotations over a blank page or image. Additionally, a blank page can be used as a virtual whiteboard. All annotations are saved as presentations within WorkSpace. 1 Click any annotation tool to begin annotating the page or image. NOTE To open a new lesson or access the desktop, click the Mouse Mode icon on the WorkSpace toolbar. WorkSpace Tools WorkSpace tools can be used to annotate, add to or edit the pages of the presentation. Other tools are used during the presentation to draw attention to important points and to move between the pages of the presentation.

28 WorkSpace for Java 28 Group Tool Description Annotation tools manipulate text. Available tasks include: Annotation Multimedia Editing Page File Management Presentation Navigation Set Up Multi-Purpose Drawing Writing Typing Initiating the Capture function from Mouse Mode (WorkSpace will switch to Lesson Mode) Multimedia tools are used to import various types of media into a presentation. Use the WorkSpace Gallery to integrate media. Multimedia content can be dragged and dropped directly onto a Blank Page. Editing tools change or revise the pages and objects in a presentation file. Page tools are used to create pages in WorkSpace. File Management tools organize and manage WorkSpace presentation files. Presentation tools are used to manipulate the WorkSpace window during a presentation. Navigation tools are used to maneuver through the pages in a WorkSpace presentation file or the slides in a PowerPoint Slide Show. Setup tools are used to set up a WorkSpace presentation. Multi-Purpose tools include the Toolbox and several WorkSpace tools that can be used with other applications.

29 WorkSpace for Java 29 Mouse Mode Mouse Mode allows you to select and start applications and perform all the functions you would typically perform with the mouse and keyboard. The Mouse Mode cursor on the toolbar is unavailable while in Mouse Mode. Enabling Mouse Mode The Mouse Mode icon is unavailable until the Blank Page icon, Shapes icon or one of the writing tool icons is selected. 1 Open WorkSpace. 2 Click the Blank Page icon or one of the writing tool icons to annotate over the desktop. The Mouse Mode icon becomes active. 3 Click the Mouse Mode icon. You can now access your mouse. 4 Click any of the available tools from the toolbar. Multi-User Mode Multi-User Mode allows two or more participants to interact using collaborative (shared) or defined (one person per defined area) space. Multiple mobile devices can be displayed on the board at the same time. If using WorkSpace with DualBoard or Mobi tablets, more than one participant can write on the interactive or virtual whiteboard at one time. Multi-User Menu From the Multi-User Menu: Set up multiple participants to interact with Turning Technologies products. Define the number of areas for multi-user use and determine if participants will use a collaborative or defined workspace. In Multi-User Mode, participants can select objects on any Multi-User layer within their area. Toggle Multi-User Mode on and off using the Multi-User option. Add, remove and move Mobi tablets to different areas using Edit Devices. Each multi-user page will remember specific device placement when moving between pages or returning from Mouse Mode. Selecting the Multi-User Menu The type of devices connected to WorkSpace determine how many participants can work simultaneously on the whiteboard. Up to nine devices may be used, but only two of those devices may include DualBoards with pens. NOTE The white pens used with DualBoard and Mobi tablets are the same pens. Follow the steps below to allow more than one participant to write on the interactive or virtual whiteboard. 1 Open WorkSpace. 2 Click the Multi-User Menu icon on the Page Functions toolbar. A menu is displayed with the following options:

30 WorkSpace for Java 30 Multi-User Page Setup Turn Multi-User Off 3 Select Multi-User Page Setup. Setting Up Multi-User Mode 1 Connect up to nine devices in Device Manager. IMPORTANT Do not add the device that will be used to control the main toolbar or the other devices unless it is set to "presenter" within Device Manager. Refer to Selecting the Presenter. 2 Click the Multi-User Menu icon on the Page Functions toolbar. 3 Select Multi-User Page Setup. The Multi-User Page Setup window opens. 4 Select either a Collaborative or Defined work area. Select Work Area Use To Collaborative When this option is selected, all devices will be able to work within the same area. Defined When this option is selected, two devices will work within their own defined space. Defined When this option is selected, up to four devices will work within their own defined space. Defined When this option is selected, up to six devices will work within their own defined space. Defined When this option is selected, up to nine devices will work within their own defined space. 5 Drag and drop a device to the area needed. NOTE It is recommended to leave one device out to keep control of all users. Ideally, this will be the "presenter" device. 6 Click OK after all devices have been dropped into place.

31 WorkSpace for Java 31 Selecting the Presenter The presenter in Multi-User Mode controls when multi-user mode begins and ends. 1 Open Device Manager. Images of each available device appear in the main window. 2 Select the icon for the desired presenter device. 3 From the menu bar, click Options and select Set Presenter. The selected device is now the presenter device. Presenter Tools In Multi-User Mode, the following tools are available to the presenter in addition to those on the main toolbar: Presenter Functions Icon Name Description Zoom User Selects an individual user and enlarges their work within the entire multi-user window Return to Settings Move User Returns the user back to Multi-User view Once selected, allows the presenter to move the user to another area within the WorkSpace page User Functions Icon Name Description Select Allows the user to select within the window Eraser Clear Pen Manually removes annotations within the user's window Delete the selected text or objects. If nothing is selected on the page, the Clear tool deletes everything on the page within that user's window. Annotate within the user window; change pen color Pen Width Increases the width of the pen line Export Entities Allows the instructor to export that particular user's work to save into another format. See Exporting a Presentation Object or Entity for more information.

32 WorkSpace for Java 32 Icon Name Description Mouse Mode Show/Hide Multi-User If selected device is designated as the presenter, this button appears on the toolbar, allowing the device to leave Multi-User Mode and act as the mouse. Once activated, the presenter has full control of the WorkSpace and Multi-User toolbars. Allows the instructor to show or hide that particular user's window Locking Tablets and Clickers (If Applicable) If using student tablets or clickers with WorkSpace, the presenter can lock any devices in use and regain control of the session. 1 Open Device Manager. Images of each available device appear in the main window. 2 Select the icon for the device to be locked. 3 Select the Lock icon. To unlock a device, select the Unlock icon. TIP You can also lock all devices by clicking the Toolbox icon on the WorkSpace toolbar and selecting Lock. Exiting Multi-User Mode 1 Click the Multi-User Mode icon on the Properties Bar. 2 Select Turn Multi-User Off. The devices are no longer available for simultaneous input, however the screen with the annotations is still available. Whiteboard Mode When Whiteboard Mode is selected, all notes made on the whiteboard can be captured and saved as pages within WorkSpace for distribution, without the use of the projector. The communication in Whiteboard Mode is one-way between the DualBoard and the computer. A projector is not involved and computer input is not communicated back to the Dualboard. A special dry erasable pen is needed. Enabling Whiteboard Mode Whiteboard Mode must be enabled through Device Manager. 1 Plug in the whiteboard receiver. 2 Open Device Manager. 3 Select Whiteboard Mode from the Device Manager menu. An image of the whiteboard is displayed on the desktop.

33 WorkSpace for Java 33 Using Whiteboard Mode A special dry erasable pen is needed. 1 Put the cap on the Marker Pen and click the Save icon on the DualBoard Features Menu. 2 Click the Clear icon twice. The electronic image of the whiteboard on the computer will now be blank. 3 Erase the dry-erase ink from the whiteboard's surface. 4 Begin writing and drawing on the new page. 5 Use the whiteboard tools on the Whiteboard Mode toolbar to save and print the presentation file.

34 WorkSpace for Java 34 USING WORKSPACE This chapter covers the following topics: Using Layers Copying an Object Exporting a Presentation Object or Entity Distributing Files Distributing Files as Common File Format (IWB) Exporting Files Using Layers Use the Layers tool to manage all of the items that make up your WorkSpace page. A layer in WorkSpace is analogous to a clear folder that contains artwork. For example, if you reshuffle the folders, you change the stacking order of the items in your artwork. You also can move items between folders. The Layers function allows you to list, organize and edit the objects in a document. By default, every new page contains a single layer, and each object you create is listed under that layer. However, you can create new layers and rearrange items to best suit your needs. Creating Layers within WorkSpace Use the Layers toolbar to edit layer properties. Layers Toolbar Add Layer Remove Layer Edit Layer Max. Layer Controls Min. Layer Controls Show/Hide Layers Move Layers Up/Down

35 WorkSpace for Java 35 How to use layers... 1 Open a New Page within Lesson Mode. 2 Annotate or add an image to the page. 3 Click the Add Layer icon. A new layer is added to the page. The active layer is highlighted in black. 4 Continue to annotate and add layers. Optionally, click the: Remove Layer icon to remove a layer Up/Down Arrows to change the layer order 5 Click the Save icon on the WorkSpace toolbar to save the file. Copying an Object Objects can be copied within the Annotation window. 1 Place or draw an object in the Annotation window. 2 Select the object to make it active. The Picture Options toolbar is displayed at the bottom of the Annotation window. 3 Click the Copy icon. 4 Select the object and drag the new copy to another area within the window. Exporting a Presentation Object or Entity From the Presenter Tools, a selected presentation object (entity) can be exported and saved to the desired file type. 1 While in Lesson Mode and acting as the Presenter, select the Export Entities icon. 2 Select the save format from the File Type drop-down menu. 3 Enter the file name in the File Name field. 4 Click Browse to export the file to a location other than the default location. The default location path is Documents\WorkSpace\Export. 5 Select an export background from the Background menu. 6 Click Export. Distributing Files WorkSpace files can be distributed in a number of formats. TIP To simply save a WorkSpace file in its native format, click the Save icon from the WorkSpace toolbar. If the Save icon is not on the WorkSpace toolbar, click the Main Menu select Save. icon, mouse over File and

36 WorkSpace for Java 36 Distributing Files as Common File Format (IWB) Content saved as a Common File Format (IWB) can be shared with any interactive whiteboard and software if the whiteboard and software accept the IWB formatting. IMPORTANT It is important to note that some formatting and interactive content may be lost due to the inability to exchange information between the software applications. 1 Click the Main Menu icon. 2 Mouse over File and select Save As. The Save GWB File window is displayed. 3 Name the file. 4 From the Files of Type drop-down menu, select IWB. 5 Click Save. Exporting Files Prerequisites You must save the file prior to export. 1 Click the Main Menu icon. 2 Mouse over File and select Export. The Export Current Pages window is displayed. 3 Select an export option from the Export As drop-down menu. 4 Enter a file name in the Export File Name field. Optionally, click Browse to change the Export Directory. 5 Click Export. TIP To print, , export as PDF or as PDF, click the Main Menu and select the appropriate export option. icon, mouse over File

37 WorkSpace for Java 37 THE GALLERY The WorkSpace Gallery tool provides more than 4000 resources to supplement your lesson planning. The Gallery stores images, background pages, teaching tools and Flash content called Interwrite Sims. The WorkSpace Content component must be installed prior to using the Gallery. If you have not installed it, visit Before using the Gallery for the first time, you will be prompted to build the Gallery. Click Yes to build the Gallery database. This chapter covers the following topics: Searching the Gallery Selecting a Gallery Object Adding a File to the Gallery Building a Database Editing Gallery Files Exporting Gallery Files Adding a New Category Adding a File to Favorites Deleting a File from the Gallery