Table of Contents Data Management...1

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1 Table of Contents Data Management...1 3D Mapping...1 Different Types of Summary Data...4 Saving Raw Files out of SMS...7 Scaling Yield Data...8 Q: How do I format my data card for my monitor?...10 Shape File Assignments...11 Definition of Attributes and Properties...12 Management Tree Editing Guidelines...13 Changing Product Names...15 Creating Management Items...16 Workspaces...18 Ag Leader Basic and Advanced Export Explained...19 Transfer Utilities Explained...20

2 Data Management 3D Mapping Overview 3D Terrain View is used to view any dataset, with elevation, swath width and distance recorded (generally any operation that was recorded by a display), in 3D grid to depict the topography of the land. You can then add as many dataset layers onto the 3D surface as you want to better visualize how your data might be affected by terrain. This feature is only available in SMS Advanced. Creating a 3D Map 1. The first step of creating a 3D map is to designate the data that you want to create the 3D map. There are a couple different ways to do this. 1. Single Map- Right click on the operation in the Management Tree (Harvest, Planting, Spraying, etc.) and in the pop up menu choose Regenerate 3D Grid. 2. Multiple Fields- Go to Tools -> Batch Command Utility -> Regenerate 3-D Grid -> OK.Choose the Grower, Farm, Field, Year, and Operation that you would like the base the 3D map off of, Click Next, Finish. 2.Go to the operation you would like to see a 3D map on and Create New Map. 3. At the top of the Map Choose the Show/Hide 3D View Button. 4. After you have the 3D Map created you can customize certain options to create a view that suits your needs using Edit Map Options. Right Click on the map> Edit Map Options> 3D Map tab at the top. Data Management 1

3 1. Show 3D Lines- Check this option to display a grid over the 3D surface to allow for easier visualization of terrain changes over the map. The selected grid size below will affect visibility of the map at different zoom levels and as you rotate. Chose settings that best suit your lands terrain. X Grid Size- Enter the number of grid cells that should make up the grid size in the X direction. Y Grid Size- Enter the number of grid cells that should make up the grid size in the Y direction. 2. Elevation (Z-Axis) Scale Factor- Enter a scaling value that will be applied to the 3D grid to increase/decrease the amount of elevation change shown by the 3D grid surface. This is most useful when the actual elevation change across a field is very extreme but there are differences that aren't easy to see when the actual values are mapped. Applying a scale factor greater than 1 will start to magnify the elevation differences allowing you easily visualize the changes across a field. 3. Background Color- Allows the selection of a color to display as the background for the 3D View. The color defaults to white. 3D Mapping 2

4 4. Surface Texture Quality- Select a level of quality for the surface layer texture (the image of the layer that is overlaid on the 3D grid.). The Poor quality selection will have a more blocky appearance but will be smoother when rotating the map in 3D. 5. Show Shaded Relief- Check this box to show surface shading based on a set lighting position and height above the 3D surface. Light Source Position- Select the compass heading of the light source that is shining on the 3D surface. Light Source Height- Select the height above the ground of the light source that is shining on the 3D surface. Note: It is recommended to use the "most" accurate data present in order to generate the most accurate 3D grid.if you have planting data that was recorded using a RTK receiver, this will be ideal but not required. Content last reviewed on: 1/4/18 Reviewed by: TJA 3D Mapping 3

5 Different Types of Summary Data SMS has 4 types of summary information that can be viewed on the Summary of Selected General Management Information tab. User Defined Spatial Data Records Monitor Summary Manual Entries Depending on which type is selected, different values may be displayed for the same items such as area, average yield or rate applied, etc. When generating charts and reports the default summary type used is User Defined but this can be changed when generating the report or chart. Any values displayed on any spatial map reflect values from Spatial Data Records. Spatial Data Records and Manual Entries values can be edited or changed, but the user cannot alter Monitor Summary values. However, the values may change should newer files be read into SMS with updated monitor summary information for that dataset(s) (such as updated calibration settings) User Defined This summary type will be displayed by default when viewing the summary screen as well as when generating reports and print layouts. It is a combination of values pulled from the Monitor Summary and Spatial Data Records. To view which values are from which summary type, toggle between the summary types. To change the source of data the User-Defined statistic displays:  Right click on the summary screen and choose Edit General Summary Design  You can now click on any of the items on the left side and then click Edit in the middle of the screen.  Click the drop-down under Data Source to change the summary type used for displaying the information on the user-defined summary screen.  You can also change the title of the item.  Then click OK.  Other items can be edited and then added from the left side of the screen as well.  Items on the right can be moved to be displayed in different order or can be deleted off the list.  To change the summary screen back to the default click the Restore Original button in the bottom right. Spatial Data Records This type of summary data is derived from GPS records and is filtered when read into SMS. These filters can be changed when importing the files as well as by reprocessing the data (right clicking on the product, instance, or dataset levels and choosing Reprocess Data). By filtering the data results, Spatial Data records will show different area (acres) and different averages for yield and average rate applied values from those displayed in the Monitor Summary values. You cannot reprocess a dataset if a Simple Analysis has already been applied to it, like a scale factor applied Different Types of Summary Data 4

6 when a monitor calibration may have been wrong. If a dataset has a Simple Analysis applied to it, it will have the Greek Sigma ( Î ) to the left of the dataset in the Management Tree. Filters SMS filters GPS information to remove erroneous data by excluding points with values that fall outside minimum and maximum filter ranges. Most operations have filters, and the user can change them when importing the data as well as by reprocessing the data. If a monitors calibration was wrong or the wrong crop type was selected this may be a reason why a map displays incorrectly - try changing the filters by reprocessing. Some common filters SMS uses by default: Harvest Data Corn - minimum 10 bu/ac maximum 400 bu/ac Soybeans - minimum 5 bu/ac maximum 200 bu/ac Planting Data (As-Applied Data not Site-V data) Corn and Soybeans - minimum 0 sds/ac maximum 1,000,000 sds/ac Fertilizing (Liquid) Â minimum 0 gal/ac maximum 20,000 gal/ac Fertilizing (Dry) Â minimum 0 lbs/ac maximum 10,000 lbs/ac ** These filters may be different per product or monitor as well** SMS also filters out GPS Flyer and Distant points as well as corrects Elevation values. These settings can be changed on the GPS Settings tab when reading files in or by reprocessing. Many other settings can be altered such as delay, moisture, swath width, weight to volume, GPS Offsets, and others - all from the processing or GPS settings tabs on import or by reprocessing. Monitor Summary These values are the numbers recorded by the monitor in the field. The user cannot alter these numbers. The only way data can be changed is if newer summary files linked to that dataset were read in with a new calibration setting. Manual Entries Manual Entries will most likely display N/A for most items until the user has entered in the desired values. This summary is for entering manual values for items such as area, total bushels, actual moisture, etc that may be obtained from scale tickets or other outside sources. The values entered are then pro-rated evenly among the datasets for that operation in that field (i.e. all the loads for grain harvest that year) To add manual entries for an operation: Different Types of Summary Data 5

7 Right click on the instance level of the operation (e.g. Harvest - 1) and choose Enter Manual Summary Values. If entering in manual values for individual datasets, Right-Click and Edit the dataset and go to the Manual Entries tab This data can now be referenced when generating charts and reports as well as be a summary source for any items on the User-Defined summary screen. If a chart or report is generated using Manual Entries as the summary source, and a field or item does not contain values in Manual Entries, the report will not show any values. Manual entries are not mappable. Content last reviewed on: 1/19/18 Reviewed by: TJA Different Types of Summary Data 6

8 Saving Raw Files out of SMS Objective: How to save raw files to your computer that have already been read into SMS. 1. In the SMS project that the data is located, Go to Tools and click on File Viewer. 2. On the Left will be "Archived Files" with the Display Name, Serial Number, Year, Operation, and File name tiered. 3. Highlight the year or operation you would like to save and choose "Save Files to..." on the right and save them in a designated folder on your computer. 4. Repeat Step 4 until all of the desired files are saved on your computer. Content last reviewed on: 9/10/16 Reviewed by: KLC Saving Raw Files out of SMS 7

9 Scaling Yield Data To calibrate yield values in SMS use the Simple Analysis tool. This tool can be used from the management tree or through batch command. 1. Before beginning the process check the spatial data record summary for the Avg. Yield (Dry) value. This value will be used in a later step when actually scaling the data. This can be found by selecting Grain Harvest in the tree and looking in the summary tab. 2. Right-click over the product level under Grain Harvest in the management tree and click Add Simple Analysis. 3. Select Scale Data and click Ok. 4. Add over the attribute Yield (Dry) to the selected attributes box and then click next 5. Enter in the scale factor. The scale factor is the correct yield (can come from your scale ticket) and divide it by the incorrect yield (what SMS is telling you). Note: If the results come out incorrect from the scale factor you entered then you can remove it and add it again. To remove it right-click over the product in the management tree and click Reprocess Analysis. Scaling Yield Data 8

10 6. Click finish after entering your scale factor. To see the changes in the Summary tab make sure to change the Summary Type to Spatial Data Records. Related Tutorial: Content last reviewed on: 9/10/16 Reviewed by: KLC Scaling Yield Data 9

11 Q: How do I format my data card for my monitor? For customers wanting to format the card before starting the new season. Formatting Cards Formatting should only be done when the Ag Leader monitor prompts you to format the card. Details by Operating System: Windows 7 You will need to open DOS and type the following: format g: /a:4096 Where "G" is the drive letter of the card reader. If you have a different drive letter then use that, failure to do so could result in loss of data on your computer. Windows XP You will need to open DOS and type the following: format g: /a:4096 Where "G" is the drive letter of the card reader. If you have a different drive letter then use that, failure to do so could result in loss of data on your computer. Windows 2000 Format G: /a:2048 Where "G" is the drive letter of the card reader. If you have a different drive letter then use that, failure to do so could result in loss of data on your computer. Content last reviewed on: 5/8/17 Reviewed by: TJA Q: How do I format my data card for my monitor? 10

12 Shape File Assignments Shape File Assignments Content last reviewed on: 5/8/17 Reviewed by: TJA Shape File Assignments 11

13 Definition of Attributes and Properties Attribute Any data contained in a map that is linked to an operation and is constantly changing throughout the field. Also, anything it being actively recorded by a field display. Examples - Estimated Volume Dry Rate Applied Soil ph Property Data associated with the Management Tree that remains fairly static. Also, information that was entered in the display by the operator. Examples - Grower Farm Field Product Dataset Name Users can set defaults for a specific operation to display designated attributes or properties when a map is created by using the Edit Layer Options tool. Content last reviewed on: 4/24/16 Reviewed by: TJA Definition of Attributes and Properties 12

14 Management Tree Editing Guidelines Description: The Management Tree structure displaying archived data in SMS can be altered or edited with the data management tools in SMS. Each tool has a specific purpose to correct any mistakes made while collecting data. Always create a backup before beginning any data management cleanup. Creating another backup after all changes have been made is recommended. Edit item: - Use on Grower / Farm / Field to change or correct the name - Use on a Farm to change the Grower it is associated with. This will include everything associated with the Farm (all Fields, Years, Operations, etc) in the move. - Use on a Field to change the Grower and Farm it is associated with. This will include everything stored below the Field(all Years, Operations, Products, etc) in the move. - Use on Dataset name (lowest level in the tree) to rename it (e.g. renaming guidance to help distinguish differences) When using Edit Item, a screen will appear prompting the user to specify 'Apply to future data only' or 'Apply to existing and future data'. If the future data only option is selected, the current data will remain in the Management Tree in the current location and all new data read in will go to the new location. If the existing and future data option is selected, all data currently in the Management Tree under this selection will move to the new location and the old location will no longer be visible. Related Tutorial: Moving a Field using Edit Item Merge Fields - Use at the Field Level to manually merge 2 Fields, with different names or associated Growers and Farms, and include all associated data in the merge. - Select the field that needs to be merged into another field - *** Warning *** this function isn't easily reversible. Related Tutorial: Merging Fields Sort Loads into Fields - Use to reorganize data based on frozen or set field boundaries and the first GPS point in each dataset (load/task/region) - MUST have correct field boundaries - Boundaries should not overlap each other - Recommend using at a level that will evaluate only the data that needs to be moved in order to minimize the load on the processor - Will move entire datasets, can move too much data in some cases - Can be done when importing data - Process is available to be ran in Batch Related Tutorial: Sorting Loads and Regions into Fields Split Load/Region - Use to split a specific dataset (loads/tasks/regions) into separate fields based on frozen or set field boundaries and each individual GPS point in the dataset - Analyzes every GPS point in the dataset (load/task/region) vs. only the first point when Sorting Loads into Fields - MUST have correct frozen or set boundaries - large enough to encompass all the points - Computer resource intense - Can be used in conjunction with Sort Loads into Fields to fully sort incorrect data Management Tree Editing Guidelines 13

15 - Process is available to be ran in Batch Related Tutorial: Split Load/Region Tool Move Branch - Use to change to a different Management Item - e.g. Move Product names or moving data to a different Year - Users will want to use the tools listed above before using Move Branch as the other tools will move more data faster than move branch Related Tutorial: Moving other Management Items Follow-up Helpful Hint - If there are multiple Growers, Farms or Fields in the Management Tree that appear to be duplicate, use the Edit Item on the name to append a character or the word 'Keep' to the end of the name so they are easy to distinguish when moving data with the Merge Fields or Move Branch tools Helpful Hint - After Management Tree Cleanup is complete, go to Tools > Management Item Editor and delete all unused Growers, Farms and Fields Content last reviewed on: 7/20/2016 Reviewed by: KLC Management Tree Editing Guidelines 14

16 Changing Product Names Overview: If a hybrid or product name is incorrect in the management tree, either named incorrectly within SMS or misnamed in the display, we cannot just edit the name because all of the product names are linked. Solution: The product names must be moved to the correct name using move branch. 1. In the Management Tree, right click on the name that you would like to change and choose Move Branch. A warning may come up but just click OK. 2. In the Management Selection, change the product name in the Product Selection drop down. If you do not see the Product name you would like to change it to, choose Add New to the right of the drop down and add in the name you desire. Click Accept. Content last reviewed on: 1/19/18 Reviewed by: TJA Changing Product Names 15

17 Creating Management Items Overview Management Items are the names that are listed in the management tree and organized how we organize data. Management Items include: Grower, Farm, Field, Product, People, Vehicle, Implement, Container, Pests, Tile, Operation, Operational Instance, and Year. 1. In the project that you would like to add the Management Items to, go to Tools> Management Item Editor. 2. On the Left choose the Type of Management Item that you would like to create. Then Click Add on the right. 3. Type the Name of the Management Item you would like to add and assign the management settings in the first tab. Creating Management Items 16

18 4. Then Click Ok. It will appear as "unused in the management item list until you assign data to it. Content last reviewed on: 6/17/16 Reviewed by: SSW Creating Management Items 17

19 Workspaces A Workspace is a snapshot of all the maps and reports that you currently have open, at any given time. A Workspace is not commonly saved and reopened due to the ease of creating maps in SMS. If a user creates a multi-layer map, with different map settings and legends for each layer, they may want to save this Workspace so it is easier to return to the same view. Using this tool, the user can easily return to the same place at a later time. **Workspaces are version specific, after updating new ones will need to be made** To save a workspace:  File > Save Workspace  Give the Workspace a name and click Save To open a workspace:  File > Open Workspace  Choose the workspace you wish to open and click Open NOTE: When a Workspace is loaded it will close all maps that are currently open and replace them with the maps from the saved Workspace. A workspace can also be loaded then edited and saved as a separate workspace. To save a workspace as:  Go to File - Save As Workspace  Give the workspace a new name and click Save Content last reviewed on: 7/19/2016 Reviewed by: KLC Workspaces 18

20 Ag Leader Basic and Advanced Export Explained The Ag Leader Advanced/Basic Export are text-based, generic export options used to export out grain harvest data. These export options are only available when exporting out harvest data that contains all applicable data. If the Advanced/Basic Export options are not available, it indicates that the data to be exported is not properly formatted and/or there are attributes missing. The table below outlines the attributes exported out in each format as well as the units used. Content last reviewed on: 7/20/17 Reviewed by: TJA Ag Leader Basic and Advanced Export Explained 19

21 Transfer Utilities Explained The transfer utilities can be used to move items such as products, print layouts and analysis functions from one project to another. This can feature can be helpful when needing to move previously created items to other projects, cutting down on time spent replicating them. This tool cannot be used to move data but rather user created items such as legends, attributes, import templates, reports and more. This tool can be used in both Basic and Advanced versions of SMS. To create a transfer file that can be imported into another project, you will want to select Services - Transfer Utilities - Export Settings and Files. Once this is selected, you should see the window shown in Figure 1. Figure 1 Any items shown on the left under Available Items to Export can be selected and added over to the right. Items on the right will be exported out and available to be loaded into other projects. You can select individual items or highlight the category and add over all items present. So select an item to be send out, simply click on it on the left side, click Add and you should then see it present also on the right side. You can clear items in the same process and clear all items using one of the two Remove buttons. Once you have the desired items added over to the right side, you then select Export along the bottom and save the transfer file. This file can then be imported into another project on this computer or any other computer as long as they are on the same version. Note, transfer files are version specific so you will not be able to load these files into a different version of SMS. Also, these files do not migrate, so if you use one and update versions, a new transfer file will need to be created. To load these files, you will select Services - Transfer Utilities - Import Settings and Files. From there, select your transfer file and you should see the window shown in Figure 2. Transfer Utilities Explained 20

22 Figure 2 All of the items that are present in the selected transfer file should be present on the right side. To import these items, hit the Import button. Once complete, the transferred items should now be present in this specific project. The Set As Transfer Project Default button, shown in Figures 1 and 2, allows you to create a SMS default file that will prompt you to load in each individual project. This allows you to automatically import selected items when opening existing projects a well as when new ones are created. You can choose to import or not import items if you wish. To use this item, add all of your desired items and click the Set As button. Then the next time you open a different project you should see the message below in figure 3. There are a few items to keep in mind when using this tool to transfer specific items. Transfer Utilities Explained 21

23 Analysis functions will require some editing after being transferred Specifically, the datasets used to build the functions will need to be edited to point towards layers in this new project The rest of the function should not require editing When transferring print layouts, charts, reports that contain custom attributes, those custom items will need to be transferred as well in order to maintain functionality Content last reviewed on: 3/2/18 Reviewed by: TJA Transfer Utilities Explained 22