ING CITY COUNCIL AGENDA REPORT. Honorable Mayor and City Council Members. Director of Public Works - Utilities. Final Payment Applications

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Ami Lambert
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1 City of RED W1' ING CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and City Council Members FROM: Bob Stark Deputy Director of Public Works - Utilities Agenda Item No.: 8- M Meeting Date: September 25, 2017 ACTION REQUESTED: Motion to Authorize Staff to make final payments to Wapasha Construction Co., Inc. for Phases I and II of the Bench Street Industrial Pretreatment Plant Projects. The amount of the final payments are $ 57, Phase 1) and $ 129, ( Phase 11). ATTACHMENTS: Final Payment Applications BACKGROUND: Wapasha Construction was the successful bidder for both the Phase I and Phase 11 improvements at the Bench Street Industrial Pretreatment Plant. The Phase I treatment facilities. Phase 11 improvements included extensive modifications to the liquid improvements were the addition of sludge dewatering facilities. The work has been completed for some time; however Wapasha Construction has just recently provided the remaining closeout documentation, including final lien waivers from their subcontractors. A financial summary of both projects is provided in the following table. Description Phase I Phase II Original Contract Amount 2, 150, , 271, Change Order Totals 10, , ) Add of 0. 49%) Deduct of 2. 27%) Final Contract Amount 2, , 242, Paid to Date 2, , 112, Final Payment Due 57, , The Council approved the change orders at earlier meetings, and the only remaining Council action is to authorize staff to process the final payment requests. 8- M Page I 1

2 FUNDING: This was included as a capital Improvement project since ONGOING OPERATION AND MAINTENANCE COSTS: This work has reduced the ongoing operational and maintenance costs and eliminated the need to use the sludge storage lagoons. ALTERNATIVES: 1) Authorize Staff to make the final payments in the amount of$ 57, and 129, to Wapasha Construction and to close out these Construction Contracts. 2) Decline to authorize Staff to make the final payments as recommended, and provide direction on how to proceed. RECOMMENDATION: Authorize Staff to process the final payments in accordance with Alternative No M Page 12

3 Contractor' s Application for Payment No. 18 & FINAL 07/ 01/ 16 to 06/ 30/ 17 Application Period: Wa asha Construction Co., Inc. City of Red Wing, Minnesota 6/ 30/ 2017 Via ( Engineer): From ( Contractor): To ( Owner): Application Date: Deputy Director Public Works - Utilities Contract: Project: General Construction Industrial Pre -Treatment Wastewater Plant Upgrades Engineer's Project No.: Contractor' s Project No.: Owner's Contract No.: Application For Payment Change Order Summary 1. Approved Change Orders ORIGINAL CONTRACT PRICE... 2, 150, Net change by Change Orders... 10, $ 6, , 160, $ 3, TOTAL COMPLETED AND STORED TO DATE Number Deductions Additions Current Contract Price ( Line 1 ± 2)... Column F on Progress Estimate) , 160, RETAINAGE: a. X b. X 2, 160, Work Completed... Stored Material... c. Total Retainage ( Line 5a + Line 5b)... TOTALS $ 10, NET CHANGE BY $ 6. AMOUNT ELIGIBLE TO DATE ( Line 4 - Line 5c)... 2, 160, , 103, LESS PREVIOUS PAYMENTS ( Line 6 from prior Application) AMOUNT DUE THIS APPLICATION... 10, , BALANCE TO FINISH, PLUS RETAINAGE CHANGE ORDERS Column G on Progress Estimate + Line 5 above)... Contractor' s Certification Payment of: $ The undersigned Contractor certifies that to the best of its knowledge: ( 1) all previous progress payments received from Owner on account of Work done under the Contract have Line 8 or other - attach explanation of the other amount) been applied on account to discharge Contractor' s legitimate obligations incurred in connection with Work covered by prior Applications for Payment; ( 2) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free and clear of all Liens, security interests and encumbrances ( except such as are covered by a Bond acceptable to Owner indemnifying Owner against any such Liens, security interest or encumbrances); and ( 3) all Work covered by this Application for Payment is in accordance with the Contract Documents is recommended by: City Engineer Payment of: $ and is not defective. Line 8 or other - attach explanation of the other amount) is approved by: City of Red Wing Funding Agency if applicable) Wa asha Construction Co., Inc. By: Approved Date: / 7 1/ 3 by:

4 Progress Estimate For (contract): PRIME Contractor's Application Application Period: A Scheduled Value Description 1 P/ P Bonds Insurance 4 Project management and site supervision 5 Temporary facilities 14 1 Application Number: Work Completed Item 2 07/ 01/ 16 to 06/ 30/ 17 B 18 & FINAL E Application Date: 6/ 30/ 2017 F G C D Materials Presently Total Completed From Previous This Period Stored ( not in C or D) and Stored to Date F) C + D + E) B Application ( C+ D) Balance to Finish 15, , , , , , , , , , , , Earthwork & Process Piping subcontractor 15 General Conditions 10, , , Structural Excavation for Structures 27, , , Trenching and Backfilling 27, , , Site piping 23, , , Common Work Results for Process Piping 90, , , Chemical Feed Installation 13, , , , , , Building demolition 14, , , Reinforcing steel material 21, , , , , , Piling 76 EA, 3500 LF, Installation 9 Structure 10 concrete 34, , , Structure 20 concrete 22, , , Structure 50 concrete 76, , , Prestressed concrete roof panels 25, , , Masonry Metals & Fiberglass grating 51, , , , , , , , , , , , , , , Roofing, insulation and sheet metal 60, , , Doors, frames and hardware 26, , , Installation Rough carpentry & Insulation Masonry wall insulation 3, , , , , , Clean -Agent Fire extinguishing system 20, , , Plumbing 72, , , , , , Rolling door High performance Coatings Fire extinguishers HVAC B - F)

5 For (contract): PRIME Application Period: 07/ 01/ 16 to 06/ 30/ 17 1 Application Number: 18 & FINAL Application Date: 6/ 30/ 2017 A B Work Completed E F G Item C D Materials Presently Total Completed Description Scheduled Value From Previous This Period Stored ( not in C or D) and Stored to Date F) Application ( C+ D) C + D + E) B Electrical subcontract Wire & cables 49, , , Balance to Finish B - F) Raceways & conduits 36, , , Wiring devices, boxes, misc. hardware 8, , , Light fixtures 26, , , Transformers 1, , , Panelsboards 18, , , Motor control centers 47, , , Standby generator 55, , , Transfer switch 5, , , Instrumentation devices 46, , , Labor & excavation/ trenching 225, , , Mobilization, General conditions 19, , , Electrical inspection permit fee 5, , , Slide gates 5, , , Installation 1, , , Valves, FRP Tank and Chem Feed 200, , , Mechanical screen & Screenings washer 187, , , Vertical non clog dry pit pumps 45, , , Rotary Lobe Sludge pumps 68, , , Process Equipment installation 11, , , Change Order 1 6, , , Change Order 2 3, , , Totals 2, 160, , 156, , , 160,

6 Contractor's Application for Payment No. 14 & FINAL 01/ 01/ 15 to 06/ 30/ 17 Application Period: Deputy Director Public Works - Utilities Wa asha Construction Co., Inc. City of Red Wing, Minnesota Project: Via ( Engineer): From ( Contractor): To ( Owner): 6/ 30/ 2017 Application Date: Contract: Industrial Pre -Treatment Wastewater General Construction Plant Upgrades - Phase 2 Sludge Dewatering Engineer's Project No.: Contractor' s Project No.: Owner's Contract No.: Application For Payment Change Order Summary 1. Approved Change Orders Number 2. Net change by Change Orders... Deductions Additions 28, $ ORIGINAL CONTRACT PRICE Current Contract Price ( Line 1 ± 2)... 1, 271, , , 242, TOTAL COMPLETED AND STORED TO DATE Column F on Progress Estimate) , 242, RETAINAGE: a. X b. X 1, 242, Work Completed... Stored Material... c. Total Retainage ( Line 5a + Line 5b)... 28, TOTALS -$ NET CHANGE BY -$ 6. AMOUNT ELIGIBLE TO DATE ( Line 4 - Line 5c)... 1, 242, LESS PREVIOUS PAYMENTS ( Line 6 from prior Application)... 1, 112, AMOUNT DUE THIS APPLICATION... 28, , BALANCE TO FINISH, PLUS RETAINAGE CHANGE ORDERS Column G on Progress Estimate + Line 5 above)... Contractor' s Certification Payment of: $ The undersigned Contractor certifies that to the best of its knowledge: ( 1) all previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor' s legitimate obligations incurred in Line 8 or other - attach explanation of the other amount) connection with Work covered by prior Applications for Payment; ( 2) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free and clear of all Liens, security interests and encumbrances ( except such as are covered by a Bond acceptable to Owner is recommended by: City Engineer indemnifying Owner against any such Liens, security interest or encumbrances); and ( 3) all Work covered by this Application for Payment is in accordance with the Contract Documents Payment of: $ and is not defective. Line 8 or other - attach explanation of the other amount) is approved by: City of Red Wing Funding Agency if applicable) Wapasha Construction Co., Inc. By: Date: Approved by: v b 1/ 3

7 Progress Estimate Contractor' s Application For (contract): PRIME Application Period: 01/ 01/ 15 to 06/ 30/ 17 1 Application Number: 14 & FINAL Application Date: 6/ 30/2017 A B Work Completed E F G Item C D Materials Presently Total Completed Balance to Finish Description Scheduled Value From Previous This Period Stored ( not in C or D) and Stored to Date OF Application ( C+ D) C + D + E) B B - F) 1 PIP Bonds 11, , , Project management and site supervision 40, , , , Temporary facilities, enclosures and cleaning 10, , , Transite panel removal and disposal 10, , , Underground & Process Piping subcontractor 15 General Conditions 10, , , Selective pipe demolition 5, , , Site piping 26, , , Process piping & Valvs 111, , , Chemical Feed Installation 20, , , , General building demolition 39, , , Reinforcing steel material 6, , , Installation 8, , , Cast In Place concrete 70, , , Masonry wall & patching 7, , , Metals 26, , , Installation 15, , , Aluminum floor access hatches 6, , , Fiberglass grating 1, , , Rough carpentry & FRP panels 3, , , Roof and Wall panels 86, , , Joint Sealants 8, , , Doors, frames and hardware 12, , , Rolling doors 13, , , Aluminum windows & Glazing 10, , , High performance Coatings 70, , , , Building specialties 7, , , Plumbing 44, , , , HVAC 93, , , ,

8 For (contract): PRIME Application Period: 01/ 01/ 15 to 06/ 30/ 17 1 Application Number: 14 & FINAL Application Date: 6/ 30/ 2017 A B Work Completed E F G Item C D Materials Presently Total Completed Balance to Finish Description Scheduled Value From Previous This Period Stored ( not in C or D) and Stored to Date E) Application ( C+ D) C + D + E) B B - F) Electrical subcontract Wire & cables 31, , , Raceways & conduits 21, 0 21, 0 21, Wiring devices, boxes, misc. hardware 9, , , Light fixtures 10, , , Panelsboards 2, , , Motor control centers 21, , , Instrumentation devices 6, , , Labor & excavation/ trenching 158, , , , Mobilization, General conditions 5, , , Electrical inspection permit fee 1, 0 1, 0 1, Hoist Equipment 5, , , Sludge conveyors, Chemical storage tank and Chemical feed equipment 141, , , , Submersible Mixers 26, , , , Process Equipment installation 47, , , , CHANGE ORDER 1 28, ) 28, ) 28, ) 100 Totals 1, 242, , 179, , , 242,

DIVISION 0 - BIDDING REQUIREMENTS, CONTRACTOR FORMS AND CONDITIONS OF THE CONTRACT

TABLE OF CONTENTS INTRODUCTORY INFORMATION 00 00 10 Title Page 00 00 20 Table of Contents DIVISION 0 - BIDDING REQUIREMENTS, CONTRACTOR FORMS AND CONDITIONS OF THE CONTRACT Section 00 02 00 Notice to Bidders