SPECIAL MEETING AGENDA FOR THE MIDWEST CITY CAPITAL PROJECTS COUNCIL COMMITTEE

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1 A. CALL TO ORDER. SPECIAL MEETING AGENDA FOR THE MIDWEST CITY B. DISCUSSION ITEMS. CAPITAL PROJECTS COUNCIL COMMITTEE City Hall - Midwest City Council Conference room, second floor 100 N. Midwest Boulevard April 05, :30 PM 1. Discussion and consideration of approving the minutes of the December 11, 2017 meetings, as submitted. 2. Discussion and consideration of proposed capital projects associated with a potential G.O. Bond. C. ADJOURNMENT. To make a special assistance request, call or pmenefee@midwestcityok.org no less than 24 hours prior to the start of a meeting. If special assistance is needed during a meeting, call

2 Notice of this Special Midwest City Capital Project Council Committee Meeting were filed with the City Clerk of Midwest City and copies of the agenda for this meeting were posted at City Hall and on the City s website, accessible to the public for at least 24 hours in advance of the meeting. MINUTES OF THE SPECIAL CAPITAL PROJECT COUNCIL COMMITTEE MEETING December 11, :00 PM This special meeting was held in the Midwest City Council conference room, second floor at City Hall, 100 N. Midwest Boulevard, Midwest City, County of Oklahoma, State of Oklahoma. Mayor Matt Dukes called the meeting to order at 2:06 PM with the following members present: Councilmember Christine Allen and Jeff Moore; and Acting City Clerk Guy Henson. Absent: none. Discussion Items. 1. Discussion and consideration of approving the minutes of the June 27, 2017 meeting, as submitted. Moore made a motion to approve the minutes, as submitted, seconded by Allen. Voting aye: Allen, Moore, Henson, and Dukes. Nay: none. Absent: none. Motion carried. 2. Discussion and consideration of potential capital projects for consideration in a general obligation bond issue. After much discussion, no action taken. Adjournment. There being no further business, Mayor Dukes adjourned the meeting at 3:00 PM ATTEST: MATTHEW D. DUKES, II, Mayor GUY HENSON, Acting City Clerk

3 City Manager 100 N. Midwest Boulevard Midwest City, OK Office: Fax: MEMORANDUM TO: FROM: Capital Projects Council Committee J. Guy Henson, City Manager DATE: April 5, 2018 SUBJECT: Discussion and consideration of proposed capital projects associated with a potential G.O. Bond. The attached list of projects reflects what we believe to be those that have been under previous consideration. We have made some minor changes in how they are presented. For instance, we grouped the Police/Fire training facility together and separated them from the Fire Headquarters remodel. We also changed the project previously identified as Computer Aided Dispatch System (CAD) and New Siren Warning System and renamed it Public Safety Technology Improvements. The list of projects makes certain assumptions. The new multi-purpose athletic facility will be located on the south side of S.E. 29 th east of Douglas, included as proposed users of this facility will be adult softball, which will move from Regional Park. We recommend that the new Animal Shelter be located on the east end of the softball fields adjacent to the swimming pool. The Animal Shelter Council Committee met earlier this week and reviewed plans and cost estimates. Attached are the current estimates for the building and FF&E. In addition, Fred Meyers Civic Park will be phased out as a baseball facility. The new Police/Fire Training Facilities will be built at that location. We have made several budget adjustments: 1) added $250,000 at the Baseball Facility Renovation to pay for demolition and site work at Fred Meyer s Civic Park; 2) increased Police/Fire Radio System Replacement by $419,000, which will provide added funds for a 280 foot tower at the Water Resource Recovery Facility, and fund the conversion from the MOSAIC channels to Simulcast. This will provide for valuable redundancy for our Police/Fire Communications Systems. I would be remiss if I failed to bring to your attention two other projects, which you may wish to include in the bond issue. As you know there have been considerable planning efforts for the new park immediately north of Town Center. In addition, planning for the development of Mid-America Park has been on-going. Both projects have Master Plans that have been approved 1

4 by the City Council. I have asked Billy Harless to develop some preliminary costs estimates based upon the park designs completed to date (These are attached). The Midwest City Park (Town Center) estimate is approximately $4,300,000 and Mid-America Park is approximately $2,000,000. I have asked Greg Neito to attend the meeting and be prepared to discuss the sizing of the bond issue and millage requirements associated with funding these projects. In addition, I ve attached the 2018 Oklahoma County Election Dates. It appears there are only three dates available for special elections; June 26 th, August 28 th, and November 6 th. The first two may be impacted by Primary Elections, while November 6 th is, of course, the General Election date. Furthermore, the Election Resolution must be submitted to the Election Board 75 days in advance of the election. With this in mind, I think the most viable election date is August 28 th. The Election Board also recommended August 28 th to us. Using this date, the Election Proclamation must be submitted to them by June 13, There is a regular City Council meeting on June 12, 2018, at which the City Council could approve the final Proclamation. J. GUY HENSON, AICP City Manager 2

5 City Manager 100 N. Midwest Boulevard Midwest City, OK Office: Fax: List of Proposed Capital Projects for the G.O. Bond John Conrad Golf Course Renovation and Golf Equipment $5,205,000 Baseball Facility Renovation - Reed only $2,250,000 Soccer Facility $1,000,000 Multipurpose Athletic Facility $6,000,000 Police/Fire Training Facility $1,000,000 Fire Department Suppression Vehicles $1,700,000 Fire Exhaust Systems at five stations $250,000 Fire Department Self Contained Breathing Apparatus $450,000 Hose/Nozzle Replacement, Mobile AirUnit, Shift Commander Command $320,000 Vehicle Fire Headquarters Remodel $700,000 Police/Fire Radio System Replacement $1,419,000 Public Safety Technology Improvements $1,220,000 Animal Shelter $3,000,000 Street Repairs $15,500,000 Booster Station Renovation - Phase 1 $5,400,000 Total Projects Proposed $45,414,000

12 Clark Construction, Inc E. Grand Blvd. Oklahoma City, OK Midwest City Animal Welfare PRELIMINARY BUDGET ESTIMATE March 1, 2018 revised April 4, 2018 DESCRIPTION NOTES QUOTE TOTAL DIV. 1 GENERAL REQUIREMENTS Architectural Fees $55, Structural Engineering Fees $14, Geotechnical Engineering Fees $3, Civil Engineering Fees $12, Mechanical Engineering Fees $15, Electrical Engineering Fees $12, Testing & Inspections $5, Layout/Surveying $5, Permit $0.00 Supervision $80, Printing Fees $3, Temporary Facilities $14, Onsite Security No Allowance Provided $0.00 Clean Up $14, Temporary Construction Fence $3, Additional Insurance $5, SUBTOTAL DIV. 1 $240, $240, DIV. 2 SITEWORK Earth Work (2' select fill) $40, Soil Treatment $1, Paving & Sidewalks $140, Private Utilities $10, Public Utilities (water, sewer, fire line) $50, Demolition $7, Fencing Exterior (no allow for gate opener) $10, Fencing Interior $50, Landscape/Irrigation $40, SUBTOTAL DIV. 2 $349, $349, DIV. 3 CONCRETE Cast-In-Place Concrete $90, SUBTOTAL DIV. 3 $90, $90, DIV. 4 MASONRY Masonry/CMU/Cast Stone $160, SUBTOTAL DIV. 4 $160, $160, DIV. 5 METAL Miscellaneous Steel $3, Stainless Steel kennel $800 ea $48, Stainless Kennels (6) $20, SUBTOTAL DIV. 5 $71, $71, DIV. 6 CARPENTRY Rough Carpentry $1, Millwork $30, SUBTOTAL DIV. 6 $31, $31, DIV. 7 THERMAL & MOIST. PROTECTION Water Proofing & Sealants $16, Exterior Insulation Finish System $28, SUBTOTAL DIV. 7 $44, $44,

13 Clark Construction, Inc E. Grand Blvd. Oklahoma City, OK Midwest City Animal Welfare PRELIMINARY BUDGET ESTIMATE March 1, 2018 revised April 4, 2018 DESCRIPTION NOTES QUOTE TOTAL DIV. 8 DOORS & WINDOWS Hollow Metal Doors & Frames $33, Sectional Overhead Doors (2-12'x12' w/elec openers) $4, Glass, Storefronts, & Glazing $30, SUBTOTAL DIV. 8 $67, $67, DIV. 9 FINISHES Gypsum Drywall & Acoustical Ceiling $115, Ceramic Tile $0.00 Resilient Flooring $0.00 Polished/Stained Concrete $0.00 Epoxy Flooring $141, Painting $38, SUBTOTAL DIV. 9 $294, $294, DIV. 10 SPECIALTIES Interior Signage $1, Lockers $0.00 Fire Extinguisher $1, Wall Protection/Corner Guards $0.00 Toilet Accessories $2, SUBTOTAL DIV. 10 $4, $4, DIV. 13 SPECIAL CONSTRUCTION Pre-Engineered Metal Building $97, Steel Erection $45, Metal Building Insulation $14, SUBTOTAL DIV. 13 $156, $156, DIV. 15 MECHANICAL Plumbing $90, HVAC $160, Fire Suppression System $29, SUBTOTAL DIV. 15 $279, $279, DIV. 16 ELECTRICAL Electrical $65, Voice/Data, CCTV, Access Control $7, Fire Alarm System $10, SUBTOTAL DIV. 16 $82, $82, SUBTOTAL $1,869, CONSTRUCTION MANAGER FEE $186, CONTINGENCY $130, TOTAL $2,187, SQFT 9510 SQFT COST $

14 Midwest City Animal Welfare - FFE Proposal Revised 04/03/18 Description Notes Quote Radiant Heated Concrete Floors appr 4,000 sf of facility $48, Safe Room $10, Intercom/Speaker System $10,000 Chainlink enclose property/dog runs $25, Remote Open gates qty 2 $14, Exterior Lighting Fitures $20, Interior LED lighting fixtures approx 300 fixtures $33, L Shape Desk/ Bookshelf combo qty 2 $8, Solid wood desk qty 8 $14, Office Chairs qty 16 $4, Office cabinets qty 20 $8, Lateral Filing Cabinets qty 14 $8, Standing filing Cabinets qty 14 $4, Bookshelves qty 22 $13, ' conference table and chairs $10, Kitchenette - conference room sink, refrigerator, microwave, cabinets $6, Reception Desk $12, Reception chairs qty 18 $1, Reception Lounge tables qty 4 $1, Magazine/Book Rack qty 2 $ Meet/Greet Furniture qty 2 $1, Puppy Isolation Kennels qty 4 $16, Cat Adopt Kennels qty 6 $36, Cat Stray/Isolation Kennels qty 6 $36, Recovery Kennels qty 2 $8, Shelving; Equipment rooms qty 10 $3, Commercial Sink $2, Commercial Dishwasher $8, Dish tables qty 3 $6, Lockers qty 5 banks $4, Break Room Table/Chairs Combo qty 2 $6, Kitchennette - Break Room $6, Benches (in front of lockers) qty 6 $3, Grooming Table $2, Pet Bathing Station $4, Aqua Air Central Vaccum System qty 2 $12, Central Kennel Cleaning System qty 2 $10, Parts/Supplies/Install of above $25, Commercial Washer/Dryer Combo $15, Veterinary Surgical Table qty 3 $8, Refrigerator qty 3 $4, Surgical Light qty 3 $3, Scrub sink w/foot pedals qty 8 $13, Wet Prep table qty 1 $4,000

15 Midwest City Animal Welfare - FFE Proposal Revised 04/03/18 Hydraulic Lift treatment table qty 1 $7, Basic Exam Table qty 3 $2, Isofluorane Anesthesia Machine qty 1 $4,000 Veterinary Scales qty 3 $1, Cabinets/Storage Surgical Room $24, Stainless Cabinets Kitchen/Other $20, Television and bracket qty 4 $3, Dry Erase Boards qty 12 $6, Computers qty 12 $36, Projector System $3, Animal Holding for Truck Port qty 2 $5, Walk-In Freezer $15, IT materials and costs Wi-Fi Access Points qty 7 $6, Network Drops qty 80 $14, Security Cameras $27, Wall Mount IT Rack $1, Rack mount UPS $ Allworx Phones qty 12 $6, Dell Computers w/22" monitor qty 10 $10, Communications Tower $25, RAD Link for Network Connectivity $6, Radio Equipment $12, Allworx 324 server $3, Port POE Switch $2, Camera Server $1, Total: $733,620.00

DIVISION 0 - BIDDING REQUIREMENTS, CONTRACTOR FORMS AND CONDITIONS OF THE CONTRACT

TABLE OF CONTENTS INTRODUCTORY INFORMATION 00 00 10 Title Page 00 00 20 Table of Contents DIVISION 0 - BIDDING REQUIREMENTS, CONTRACTOR FORMS AND CONDITIONS OF THE CONTRACT Section 00 02 00 Notice to Bidders